Coffs Harbour City Council

05 July 2017

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 13 July 2017

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Trust Reports

19.      Requests for Leave of Absence

20.      Questions On Notice

21.      Matters of an Urgent Nature

22.      Consideration of Confidential Items (if any)

23.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM17/13         Policy Review 2017................................................................................................ 3

Directorate Reports - Business Services

BS17/24          Monthly Financial Performance Report for the month ended 31 May 2017............................................................................................................................ 17

BS17/25          Bank and Investment Balances for May 2017....................................... 17

BS17/26          2017-2018 Environmental Levy Projects Schedule............................ 17

Directorate Reports - Sustainable Communities

SC17/34          Coffs Jaliigirr Project Update................................................................. 17

SC17/35          Arts and Cultural Development Grants Program 2017/18........... 17

SC17/36          2017/18 External Grant Applications........................................................ 17

Notices of Motion Sustainable Infrastructure

NOM17/12      Location of the Boardwalk in Stage 2-4 of the Jetty Foreshore (J4S) Upgrade................................................................................................................. 17

Directorate Reports - Sustainable Infrastructure

SI17/14           Transfer of land to Bongil Bongil National Park - Lot 132 DP 828013,  part Lot 11 DP 270302 and part lot 102 DP 259138, Bonville............... 17

SI17/15           Traffic Committee No. 3/2017......................................................................... 17

SI17/16           Contract No. RFT-804-TO - Diggers Beach Reserve Upgrade........ 17

SI17/17           Contract No. RFT-833-TO - Modelling Water & Sewer Reticulation System..................................................................................................................... 17

Trust Reports

T17/15             TRUST REPORT - Relocation of Marine Rescue Woolgoolga to Arrawarra Headland Facility - Progress Report........................... 17   


GM17/13      Policy Review 2017

Author:                        Governance Coordinator

Authoriser:                  General Manager

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  GM17/13  Coastal Hazard Zone Policy

ATT2  GM17/13  Floodplain Development and Management Policy

ATT3  GM17/13  Corporate Branding Policy

ATT4  GM17/13  Vegetation Vandalism Policy

ATT5  GM17/13  Video Surveillance on Public and other Lands Policy  

 

Executive Summary

It is a requirement of s165 Local Government Act to review all policies within 12 months of a local government general election.  This report presents the next group of Council’s policies that are ready for re-adoption following review.

 

Recommendation:

That Council adopts the following policies as part of the 2017 policy review:

1.       Floodplain Development and Management Policy

2.       Coastal Hazard Zone Policy

3.       Corporate Branding Policy

4.       Vegetation Vandalism Policy

5.       Video Surveillance on Public and other Lands Policy

 

Report

Description of Item:

After a Local Government general election, all councils have 12 months to review all policies and re-adopt.  After this time, policies that have not been reviewed are automatically revoked.  This provides Council with the opportunity to review its current policies for improvements, legislative compliance and ensure they are achieving their purpose.  Council has approximately 120 existing policies which are requiring review.  This report presents the next group of policies that have been reviewed and are ready for adoption.

 

Policies and details of changes are presented in the table below:

 

Policy Name

Modification detail

Coastal Hazard Zone Policy

Minor amendment only

Corporate Branding Policy

Minor amendment and formatting with exception to the following:

The Policy has been changed to allow for requests from third parties to use Council’s corporate branding (including logo) to be considered via an approval process.

Floodplain Development and Management Policy

Changes made are as follows:

·    Update references and/or requirements that related to the previous LEP (2000), removing redundant clauses and make the document consistent with the current LEP (2013) and the DCP (2015)

·    Consolidate definitions

·    Add references to applicable legislation, guidelines and associated documentation

Vegetation Vandalism Policy

Major modification

The policy was previously called the Tree Vandalism Policy and only stated the following:

“Council offer a standing reward of $5,000 for information leading to the conviction of people wilfully destroying trees on public land.”

The new policy removes the above offer and now has the following Purpose:

This policy establishes commitments regarding responding to vegetation vandalism being experienced throughout the local government area and is supported by an internal Vegetation Vandalism Procedure. This is particularly apparent in the coastal zone where development pressure and conflicts between water views and vegetation has put vegetation on public land under the care, control and management of council at risk.

The Policy applies to public open space and road reserves that are under the care, control and management of Coffs Harbour City Council.

Video Surveillance on Public and other Lands Policy

Minor amendments to change the words “law enforcement” in Section 3 paragraph 1 with “lawful investigation” to align with definitions. Amended Section 4, last paragraph to allow the director responsible for the land or asset (associated with the surveillance) to sign off the installation and use of CCTV video surveillance devices. Previously only the General Manager or the Director of Sustainable Communities that could approve this.

 

Issues:

This review presents the opportunity to ensure all policies are presented consistently, meet compliance obligations and are readily accessible.  Adopted policies will all be available on Council’s website.

Options:

It is considered that the following options are available to Council:

 

1.   Adopt the recommendation provided to Council.

2.   Amend the recommendation provided to Council and then adopt. This could be in the format of requesting public exhibition of some of the policies.

3.   Reject the recommendation provided to Council.

Sustainability Assessment:

•     Environment

There are no environmental impacts as a result of this report.

•     Social

Not applicable to this report.

•     Civic Leadership

The purpose of council policy is to ensure transparency and accountability in local government.  The implementation of policy enables Council to identify and respond to the community.  This is consistent with the Coffs Harbour 2030 Community Strategic Plan, Strategy LC3 - We have strong civic leadership and governance.

•     Economic – Broader Economic Implications

There are no broad economic impacts associated with the implementation of the recommendations.

•     Economic - Delivery Program/Operational Plan Implications

The ongoing development and review of Council policies and plans are accommodated within Council’s budget structure.  This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

There are no perceived risks in the adoption of the policies listed in this report.

Consultation:

Council has conducted relevant internal consultation during the development and review of Council’s policies.

 

As these policies contain minor amendments only, don’t relate to approvals or orders (s158 Local Government Act) or the ‘tightening’ of procedures it is not necessary to place them on public exhibition.

Related Policy, Precedents and / or Statutory Requirements:

Section 165 (4) of the Local Government Act 1993 states that:

“A local policy (other than a local policy adopted since the last general election) is automatically revoked at the expiration of 12 months after the declaration of the poll for that election.”

Implementation Date / Priority:

Implementation is immediate.

Conclusion:

That Council adopts the policies as attached to this report.

 



 



 


 



 



 



 


 

 


BS17/24       Monthly Financial Performance Report for the month ended 31 May 2017

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS17/24   Monthly Financial Performance Report for the month ended 31 May 2017  

 

Executive Summary

This report presents the monthly financial performance report for 31 May 2017.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The report is also to provide a summary of the proposed budget adjustments for the month.

 

Recommendation:

That Council:

1.       Note the monthly financial performance report for 31 May 2017.

2.       Approve the recommended budget adjustments included in this report and note the following Consolidated Income Statement.

 

CONSOLIDATED INCOME STATEMENT as at 31 May 2017:

2016/17 Original Budget

2016/17 Projected Budget

2016/17 Actuals

Recurrent Revenue

‘000s

‘000s

‘000s

Rates & Annual Charges

$86,781

$90,793

$91,218

User Charges & Fees

$33,104

$24,452

$20,139

Interest & Investment Revenue

$5,700

  $5,687

$6,679

Other Revenues

$8,152

$16,700

$14,378

Grants & Contributions provided for Operating Purposes

$20,924

$26,142

$14,244

 

 

 

 

RECURRENT REVENUE

$154,661

$163,774

$146,658

 

 

 

 

Recurrent Expenditure

 

Employee Benefits & Oncosts

$37,814

$47,779

$44,680

Borrowing Costs

$11,498

$11,498

$8,733

Materials & Contracts

$54,123

$52,992

$34,395

Depreciation & Amortisation

$44,767

$44,767

$41,036

 

 

 

 

2016/17 Original Budget

2016/17 Projected Budget

2016/17 Actuals

Other Expenses

$12,236

$12,244

$6,914

 

 

 

 

RECURRENT EXPENDITURE

$160,438

$169,280

$135,758

 

 

 

 

NET OPERATING (DEFICIT) / SURPLUS

($5,777)

  ($5,506)

$10,900

 

 

 

 

Capital Revenue

 

 

 

Capital Grants, Subsidies, Contributions and Donations

$24,317

$31,299

$9,696

 

 

 

 

CAPITAL REVENUE

$24,317

$31,299

$9,696

 

 

 

 

NET SURPLUS

$18,540

$25,793

$20,596

 

Report

Description of Item:

The monthly financial performance report provides information on Council’s actual to budget performance.  The report has been introduced to provide accrual based information to Council on a monthly basis.  The reports include a graphical representation of key performance indicators in order to provide key summary financial information.  A statement of comprehensive income is included which details monthly performance for May 2017.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level.  Also included are the capital expenditure reports for the current financial year.

 

CONSOLIDATED INCOME STATEMENT as at 31 May 2017:

 

2016/17 Original Budget

2016/17 Projected Budget

2016/17 Actuals

Recurrent Revenue

‘000s

‘000s

‘000s

Rates & Annual Charges

$86,781

$90,793

$91,218

User Charges & Fees

$33,104

$24,452

$20,139

Interest & Investment Revenue

$5,700

  $5,687

$6,679

Other Revenues

$8,152

$16,700

$14,378

 

 

 

 

 

 

 

 

 

2016/17 Original Budget

2016/17 Projected Budget

2016/17 Actuals

Grants & Contributions provided for Operating Purposes

$20,924

$26,142

$14,244

RECURRENT REVENUE

$154,661

$163,774

$146,658

 

 

 

 

Recurrent Expenditure

 

 

 

Employee Benefits & Oncosts

$37,814

$47,779

$44,680

Borrowing Costs

$11,498

$11,498

$8,733

Materials & Contracts

$54,123

$52,992

$34,395

Depreciation & Amortisation

$44,767

$44,767

$41,036

Other Expenses

$12,236

$12,244

$6,914

 

 

 

 

RECURRENT EXPENDITURE

$160,438

$169,280

$135,758

 

 

 

 

NET OPERATING (DEFICIT) / SURPLUS

($5,777)

  ($5,506)

$10,900

 

 

 

 

Capital Revenue

 

 

 

Capital Grants, Subsidies, Contributions and Donations

$24,317

$31,299

$9,696

 

 

 

 

CAPITAL REVENUE

$24,317

$31,299

$9,696

 

 

 

 

NET SURPLUS

$18,540

$25,793

$20,596

 

 

GENERAL ACCOUNT        

Deficit/(Surplus)

 

 

Operating

 

Approved project Save our Species - Pultaneae Maritima at Boambee and Bonville Headland, fully grant funded

11,210

Environment NSW grant funding

(11,210)

 

 

Infrastructure works for the mens shed performed by Coastal Works staff to be reimbursed by the Coffs Harbour Men’s Shed Inc:

 

-     Works completed to date

194,399

-     Reimbursement invoiced to date

(194,399)

 

 

GENERAL ACCOUNT         (Cont’d)

Deficit/(Surplus)

Operating (Cont’d)

 

Transfer planning studies funding from Developer Contributions Study to CBD Heights and Built Form Analysis to meet the  resolution of Council meeting 23/3/17 - 2017/53:

 

-     CBD Heights and Built Form Analysis

82,000

-     Developer Contributions Study

(82,000)

 

 

Transfer funding from Coastal Hazard and Estuary funding Unallocated pool in order to complete required updates to meet Council resolution 8/12/16 (2016/268):

 

-     Coffs Harbour Open Coast Coastal Zone management Plan

15,000

-     Coastal Hazard and Estuary funding Unallocated pool

(15,000)

 

 

Duplication of Regional State of the Environment (SOE) funding

 

-     Reduce anticipated revenue to be received

67,000

-     Reduce available funding

(67,000)

 

 

Per NSW Local Government Grants Commision circular 8/6/17 the first two instalments of Council’s 17/18 Financial Assistance grant allocaton have been brought forward to June 2017 

(3,588,942)

 

 

Joint project with Environmental Protection Authority (EPA) involving the sampling of private water supplies in order to provide a project plan from the resulting sampling anyalsis and review

30,000

Surplus Environmental and Public Health salaries

(30,000)

 

 

Total Operating

(3,588,942)

 

 

Capital

 

Approved project under Speed Management Engineering – Solitary Islands Way Woolgoolga instal spped zone changes, fully grant funded

7,956

RMS grant funding

(7,956)

 

 

A present construction is placing Virgin Excavated Natural Material (NENM) on the Woolgoolga West Sports Field Site and Council intends to charge for this undertaking, the income generated will then be used to reinstate this site. There is approximately 30,000 tonnes of material that needs to be spread and shaped

 

-     Spreading and shaping of VENM

180,000

-     Revenue generated from acceptance of VENM to site

(180,000)

 

 

 

 

GENERAL ACCOUNT        

Deficit/(Surplus)

Capital (Cont’d)

 

Woolgoolga Library Refurbishment, fully grant funded

52,945

Public Library Infrastructure grant approved

(52,945)

 

 

Major plant purchases, revised from $5,274,400 to $3,123,500

(2,150,900)

Major plant sales, revised from $1,334,200 to $710,150

624,050

Surplus budget returned to Plant Replacement reserve

1,526,850

 

 

Better Boating Program – Coffs Boat Ramp Basin Upgrade. Project 100% grant funded, unspent funds to be removed from budget

 

-     Coffs Boat Ramp Basin Upgrade

(122,340)

-     Better Boating Program grant

122,340

 

 

Total Capital

Nil

 

 

Operating

Nil

Capital

Nil

TOTAL

NIL

 

WATER ACCOUNT

 

 

 

Operating

 

 

 

Total Operating

Nil

 

 

Capital

 

North Sapphire Sugar Mill Creek Water Main Renewal, previous mains were compromised following the construction of a box culvert under North Sapphire Road. The mains are above the invert of the creek bed and need to be lowered to protect Councils infrastructure

200,000

Unexpended loan funds, currently held in reserve

(200,000)

 

 

Total Capital

Nil

 

 

Operating

Nil

Capital

Nil

TOTAL

Nil

 

SEWER ACCOUNT

 

 

 

Total

Nil

 

Issues:

There is no obligation to provide monthly financial performance reports but as part of prudent financial management we have opted to do so.

Options:

An options analysis is not provided as this report is provided for noting only.

Sustainability Assessment:

•     Environment

There are no perceived short or long term environmental impacts.

•     Social

There are no perceived short or long term social impacts.

•     Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour and invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

•     Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Plan and may affect future economic sustainability.

•     Economic - Delivery Program/Operational Plan Implications

The year to date operating surplus before capital grants is estimated to be $10.9 million with the surplus after capital grants estimated to be $20.59 million as at 31 May 2017.

Risk Analysis:

Not applicable

Consultation:

Group Leaders and their relevant staff have been provided with electronic budget reports for each cost centre on a monthly basis for review. Variations adopted by Council have been incorporated into the report.

Related Policy, Precedents and / or Statutory Requirements:

Local government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management we have opted to do so.

Implementation Date / Priority:

Not applicable.

Conclusion:

This monthly financial performance report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year. 

 


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BS17/25       Bank and Investment Balances for May 2017

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS17/25   Monthly Investment Report for the month ended 31 May 2017  

 

Executive Summary

The purpose is to report on Council’s Bank Balances and Investments as at 31 May 2017.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

 

 

Recommendation:

That Council note the bank balances and investments totalling $189,267,781.21 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 May 2017.

 

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 May 2017 is attached.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for May 2017 are available in the Councilors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts.

•     Social

There are no perceived current or future social impacts.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to ther requirements stated within Council’s investments policy and the returns are acceptable in relation thereto. In the long term earnings from investments can vary due to econcomic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government (OLG) investment policy guidelines.

•     Economic – Delivery Program/Operational Plan Implications

As at 31 May 2017 it is noted that the total bank and investment balances total $189,267,781.21 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the investor is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Investors are compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments. Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favorable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADI’s) and are regulated in the same way as all other Australian banks.  ADI’s are regulated by the Australian Securities and Investment Commission (ASIC) under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority (APRA) under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 27 November 2014.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 


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BS17/26       2017-2018 Environmental Levy Projects Schedule

Author:                         Grants Administration Officer

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LE1 We share our skills and knowledge to care for our environment

Attachments:              ATT1          BS17/26     Minutes EL Committee 04.05.17 meeting scoring 2017-18 applications  

 

Executive Summary

On 8 June 2017 the Council considered a report with the recommended program of works for the 2017/2018 Environmental Levy Program for inclusion in the 2017/2018 Draft Delivery Program.

The following resolution was passed by Council:

 

2017/116 RESOLVED (Cr Keith Rhoades / Cr Michael Adendorff)

That the matter be deferred pending further information being provided for all Councillors in regard to the ranking of Project Bids considered by the E.L. Committee and a more detailed Briefing being provided to all Councillors.

 

A briefing was held with Councillors on 26 June outlining the process undertaken by the Environmental Levy Committee to proceed to the recommendation of projects to the Council.

 

The Environmental Levy Program funds environmental projects that may not otherwise be undertaken.

 

 

Recommendation:

That Council approves the following projects in the 2017/2018 Environmental Levy Works Program:

 

To be allocated from the 2017/2018 Environmental Levy Program

Recommended Allocation

Conservation and Sustainable Management of Biodiversity

$200,000

Environmental Levy Coordination

$63,100

Improving Diversity within CHCC Bush land Reserves

$200,000

Management of Key Environmental Weeds within Council Managed Lands

$100,000

Supporting Community Action in the Coffs Harbour LGA

$180,000

Restore and Enhance the Natural Environment of the Jetty Foreshores

$18,000

Restore and Maintain the Natural Environment of Boambee Beach North

$18,000

Orara River Rehabilitation Project

$175,000

Ocean View Headland Access and Rehabilitation St 2

$37,098

Growing Our Future

$28,930

Investigating Water Quality in Coffs Coastal Estuaries and the relationship to adjacent land use

$50,000

Jaliigirr in the Coffs LGA

$30,000

Repairing Gumbayngirr Country - Darrunda Wajaarr

$55,000

North Coast Regional Botanic Garden Education Officer

$20,000

Community Supporting Land for Wildlife Initiative

$9,900

Kangaroos in Coffs Harbour: Non-lethal Management and Movement Studies

$30,000

Community Sustainable Living Program

$100,000

A Sustainable Living Showcase

$7,606

Matching Grant funds allowance/Environmental Levy Policy up to $50k p.a.

$766

 

Report

Description of Item:

Council invited submissions for funding from the 2017/2018 Environmental Levy from Wednesday 15 February 2017 until Friday 31 March 2017.

 

A total of 28 submissions were received.  An electronic file containing all submissions is available in the Councillors' Resource Centre.

 

On 8 June 2017 the Council considered a report with the recommended program of works for the 2017/2018 Environmental Levy Program for inclusion in the 2017/2018 Draft Delivery Program.

 

The following resolution was passed by Council:

 

2017/116 RESOLVED (Cr Keith Rhoades / Cr Michael Adendorff)

That the matter be deferred pending further information being provided for all Councillors in regard to the ranking of Project Bids considered by the E.L. Committee and a more detailed Briefing being provided to all Councillors.

 

On 22 June 2017, the Council also passed the following resolution:

 

2017/125 RESOLVED (Cr Keith Rhoades / Cr Jan Strom)

That Council:

1.       Adopt the attached revised documents as the 2017-2021 Delivery Program, 2017/18 Operational Plan, Delivery Program Budgets 2017-2021, 2017/18 Fees and Charges, and Resourcing Strategy.

2.       Note that the 2017/18 General Fund Budget will deliver a projected deficit of $181,000 excluding capital revenue.

3.       Note that there is a scheduled councillor briefing on the Environmental Levy Program Review on Monday 26 June 2017.

4.       Commit to funding of the Sustainable Living Programs for 17/18 and that a funding source be confirmed through either the finalisation of the EL or an initial monthly budget review for 2017/18.

5.       Note the feedback from the public exhibition of the Draft Operational Plan and through the ongoing budget review process, Council will develop a footpath improvement program.

 

A briefing was held with Councillors on 26 June outlining the process undertaken by the Environmental Levy Committee to proceed to the recommendation of projects to the Council.

 

At the briefing a number of options for the allocation of funds were presented to the Councillors for their information.  These options are outlined within this report.

 

The recommended program from the Environmental Levy Committee is also included in this report.

Issues:

The Environmental Levy Committee’s recommended 2017/2018 Environmental Levy Program is shown below.

 

Submissions included in the recommended program address a strategy in Council’s Coffs Harbour 2030 Plan ('Looking after Our Environment' theme).  The majority of submissions are recommended with a reduced level of funding than requested.

 

In February 2012 a review of the Environmental Levy Program was undertaken and a report presented to the Council.  The Council upon considering the report adopted the 10 recommendations on 23 February 2012.  One of the 10 recommendations was that the Council projects of Environmental Levy Administration, Weeds Control, Bush Regeneration and Biodiversity be funded directly from the Environmental Levy and that these funds be deducted from the fund prior to the consideration of the Committee.  These four projects are the first four listed in the detail following and this year the Committee has recommended amounts being approved for three of the four projects being less than put forward by Council officers, which is in contravention of this current resolution of Council.

 

Also, the quarantining of funds for specific projects/programs is one matter that is expected to be addressed as part of the current review of the Environmental Levy Program.  It is considered prudent to await the outcome of that review before changing Council’s policy position on this matter.  If Council determines to accept the Environmental Levy Committee’s recommendations, the levels of service will need to be reviewed and adjusted accordingly within the funding constraints.

 

 

Details of Environmental Levy Committee Recommended Projects are as follows:

 

Project

Amount

Requested

Amount Recommended

Conservation and Sustainable Management of Biodiversity

$232,300

$200,000

Environmental Levy Coordination

$63,100

$63,100

Improving Diversity within CHCC Bush land Reserves

$216,000

$200,000

Management of Key Environmental Weeds within Council Managed Lands

$110,373

$100,000

Supporting Community Action in the Coffs Harbour LGA

$205,555

$180,000

Restore and Enhance the Natural Environment of the Jetty Foreshores

$20,000

$18,000

Restore and Maintain the Natural Environment of Boambee Beach North

$20,000

$18,000

Orara River Rehabilitation Project

$200,000

$175,000

Ocean View Headland Access and Rehabilitation St 2

$37,098

$37,098

Growing Our Future

$28,930

$28,930

Investigating Water Quality in Coffs Coastal Estuaries and the relationship to adjacent land use

$60,000

$50,000

Jaliigirr in the Coffs LGA

$39,367

$30,000

Repairing Gumbayngirr Country - Darrunda Wajaarr

$58,162

$55,000

North Coast Regional Botanic Garden Education Officer

$20,000

$20,000

Community Supporting Land for Wildlife Initiative

$9,900

$9,900

Koala Rehabilitation Care

$5,000

$5,000

 

Project

Amount

Requested

Amount Recommended

Kangaroos in Coffs Harbour: Non-lethal Management and Movement Studies

$36,242

$30,000

Implementation of the LGA wide Flying-fox Management Plan

$70,000

$35,000

Review of Coffs Harbour City Koala Plan of Management 1999

$95,000

$52,372

Matching Grant funds allowance / EL Policy up to $50k p.a.

$50,000

$16,000

Total Amount Requested and Recommended

$1,577,027

$1,323,400

 

 


Projects not recommended

Amount

Requested

Community Sustainable Living Program

138,000

A Sustainable Living Showcase

7,606

Supporting Working on Country on the Coffs Coast

17,000

Incentives for On-ground Sustainability Measures on Intensive Horticulture Farms

30,000

Youth Against Marine Debris Challenge

5,000

Woolgoolga Lake Riparian Restoration Project

16,567

Wild Dog Trapping and on-ground baiting

4,500

Roadside Vegetation Environmental Management Plan

25,000

Total Amount Requested for Projects Not Recommended

$243,673

 

 

Total Amount Requested for all Projects

$1,820,700

 

 

Schedule of Estimated Funding Sources:

 

$

Environmental Rate Levy

1,272,100

Water fund contribution

50,000

Environmental Levy Reserve (not included; it is a minimal balance)

0

Interest

1,300

Total Funds

1,323,400

 

 

Details of Committees Recommended Projects:

 

1.       Conservation and Sustainable Management of Biodiversity

 

Activities for the position of Biodiversity Officer have been guided by the Planning Framework for Biodiversity Assets, some of the key projects are: Implement high priority actions in council’s Biodiversity Action Strategy, in addition to the provision of ongoing advice to Development Applications and LEP Amendments.  The project will also progress biodiversity strategy and policy improvements including coastal management plans.  Undertake compliance investigations and enforcement action where required on vegetation removal matters.  Provide advice to customers on the Tree Permit/ Development Application system. Administer the Tree Permit/Development Application system.  Due to funding limitations the Committee recommends that $200,000 of the $232,300 requested be allocated to the project.

 

The Committee recommended that $200,000 be allocated from the 2017/2018 Environmental Levy Program for Conservation and Sustainable Management of Biodiversity.

 

2.       Environmental Levy Coordination

 

The following processes are required to administer the project effectively: Advertise for submissions; Distribute submissions to the Environmental Levy Committee (ELC) for scoring; Convene, and attend ELC meetings; Prepare Council Reports in response to ELC recommendations; Advise applicants of outcome/s; Update website with adopted program; Review monthly financial reports; and Provide quarterly and end of financial year project status report to Council.

 

The Committee recommended that $63,100 be allocated from the 2017/2018 Environmental Levy Program for Environmental Levy Coordination.

 

 

3.       Improving Diversity within CHCC Bushland Reserves  

 

Coffs Harbour City Council currently manages over 2000 ha's of natural area reserves.  These reserves form a network of important local and regional environmental corridors, connecting coastal areas to larger private and public land holdings to the west.  They form habitat for a number of threatened species, including koalas, gliders, and flying foxes, and contain a variety of endangered ecological communities.

 

Council has been undertaking a program of reserve improvement works, through the Bush Regeneration program for over 18 years.  This program involves control of environmental weeds, revegetation of degraded areas with native species assisting natural regeneration and supporting Landcare groups.  This program is undertaking consolidation of areas previously worked as well as commencing works in new priority reserves.  Due to funding limitations the Committee recommends that $200,000 of the $216,000 requested be allocated to the project.

 

The Committee recommended that $200,000 be allocated from the 2017/2018 Environmental Levy Program for Improving Diversity within CHCC Bushland Reserves.

 

 

4.       Management of Key Environmental Weeds within Council Managed Lands

 

To reduce the infestations of priority target weeds, and provide opportunity for the revegetation and regeneration of Coffs Harbour natural areas; implement the North Coast and National Bitou Bush Strategies; implement the North Coast Weeds Strategy; implement the Coffs Harbour Coastal Reserves Plan of Management and Coffs Harbour Natural Areas Plan of Management; and attract external grants from government agencies.  A combination of weed control techniques will be employed to achieve the objectives, dictated by weed species, size, location and topography.  Continue removal program of priority weed species including Bitou Bush, Camphor Laurel, Privet, Glory Lily, Pine, Celtis, Pepper Tree, Vine Weeds and Cestrum.  Due to funding limitations the Committee recommends that $100,000 of the $110,373 requested be allocated to the project.

 

The Committee recommended that $100,000 be allocated from the 2017/2018 Environmental Levy Program for Management of Key Environmental Weeds within Council Managed Lands.

 

 

5.       Supporting Community Action in the Coffs Harbour LGA

 

The proposed project is for the support and management of 300 Landcare volunteers who are working on 33 work sites across over 300 ha of national parks and reserves in the Coffs Harbour LGA.  Volunteers will be provided with training, personal protective equipment, tools and materials, communication, insurance and administrative support.  They will be further supported through professional bush regeneration and revegetation works at their Landcare sites.  The project also includes material and administrative support for the Indian Mynah birds trapping program.  Due to funding limitations the Committee recommends that $180,000 of the $205,555 requested be allocated to the project.

 

The Committee recommended that $180,000 be allocated from the 2017/2018 Environmental Levy Program for Supporting Community Action in the Coffs Harbour LGA.

 

 

6.       Restore and Enhance the Natural Environment of the Jetty Foreshores

 

This project will restore, enhance and protect the biodiversity of the 18ha of native vegetation along the Coffs Harbour Jetty foreshores, an area which contains two endangered ecological communities and a threatened plant species.  This will be achieved by bush regeneration works (including primary weeding in new areas and maintenance of existing areas) by both contractors and volunteers.  These volunteers of the Jetty Dunecare Group have worked to restore the foreshores area for 33 years, not only reducing noxious weed invasion, but also helping to engender community stewardship for the natural environment.  Their efforts to improve the area benefit residents, sporting clubs, businesses and tourists alike.  Due to funding limitations the Committee recommends that $18,000 of the $20,000 requested be allocated to the project.

 

The Committee recommended that $18,000 be allocated from the 2017/2018 Environmental Levy Program for Restore and Enhance the Natural Environment of the Jetty Foreshores.

 

 

7.       Restore and Maintain the Natural Environment of Boambee Beach North

 

This project will restore and protect the biodiversity of 35ha of native vegetation on Boambee Beach North, an area which contains two endangered ecological communities.  This will be achieved by bush regeneration works (including primary weeding in new areas and maintenance of existing areas), fox and feral cat control, as well as community education.  This will be undertaken by contractors and volunteers of the Jetty Dunecare Group, who have worked to restore this area for 7 years, not only reducing noxious weed invasion, but also helping to engender community stewardship for the natural environment.  Their efforts to improve the area benefit residents, businesses and tourists alike.  Due to funding limitations the Committee recommends that $18,000 of the $20,000 requested be allocated to the project.

 

The Committee recommended that $18,000 be allocated from the 2017/2018 Environmental Levy Program for Restore and Maintain the Natural Environment of Boambee Beach North.

 

 

8.       Orara River Rehabilitation Project

 

The project rehabilitates the riparian zone of the Orara River and its tributaries within the Coffs Harbour LGA through weed control, bush regeneration, provision of fencing and water troughs for livestock exclusion, and structural erosion control works.  The riparian regeneration work supports Lowland Subtropical Rainforest of the NSW North Coast Bioregion, listed as an Ecologically Endangered Community in NSW and nationally.  Where natural regeneration is inadequate, revegetation planting is carried out using local provenance plant stock.  Over 120 properties are currently actively involved in the project.  All project landholders must be part of a local Landcare group to access the project and are expected to contribute a day a month to maintain project works on their properties.  Due to funding limitations the Committee recommends that $175,000 of the $200,000 requested be allocated to the project.

 

The Committee recommended that $175,000 be allocated from the 2017/2018 Environmental Levy Program for Orara River Rehabilitation Project.  This includes an amount of $50,000 from Coffs Coast Water, which is available subject to works receiving prior approval from Group Leader, Infrastructure Construction and Maintenance.

 

9.       Ocean View Headland Access and Rehabilitation Stage 2

 

This proposed project is a continuation from stage 1 of paved walkway over Ocean View Headland started with 2015/16 in partnership with a Green Army team and Coffs Coast Regional Trust Board.  It is proposed that a team of 9 Work for the Dole Program participants and supervisor will lay 700 metres of paved walkway.  It will mitigate the impacts of track braiding, track proliferation, trampling, poor drainage and erosion currently threatening the headlands Endangered Ecological Community (EEC) Themeda Grassland.

 

The Committee recommended that $37,098 be allocated from the 2017/2018 Environmental Levy Program for Ocean View Headland Access and Rehabilitation Stage 2.

 

 

10.     Growing Our Future

 

This project will employ a dedicated Nursery Coordinator for eight hours per week to add value to the existing Coffs Harbour Community Landcare nursery at Woolgoolga.  This person will supervise and train our passionate nursery volunteers to collect local seed and improve the quality and quantity of suitable plant material to supply the revegetation requirements on our work sites in coastal and city reserves.  The community nursery will function as a training facility for the wider community as well as for students and demonstrate best practice in nursery management for producing resilient local native plant species to be used in natural restoration projects.  It will supply the plants required to successfully restore our local ecosystems and maintain and improve biodiversity in the region therefore allowing species adaption to climate change.

 

The Committee recommended that $28,930 be allocated from the 2017/2018 Environmental Levy Program for Growing Our Future.

 

 

11.     Investigating Water Quality in Coffs Coastal Estuaries and the relationship to adjacent land use

 

This project aims to fund two honour’s students to investigate the causes of the declining water quality in the estuaries in the northern section of the Coffs Harbour Local Government Area.  In collaboration with the Solitary Islands Marine Park and Coffs Harbour City Council, the students will conduct two studies -

1.           To sample sediments from Hearnes Lake to reconstruct the history of chemical conditions in the adjacent catchment in the last 150 years, coinciding with the development of several industries ranging from timber, banana, and blueberry.

2.           Perform a comparative study of water quality within an estuary with predominately intensive horticultural land use and an estuary relatively un-impacted by agriculture or urban development to determine whether or not intensive horticulture is impacting our estuaries.  Due to funding limitations the Committee recommends that $50,000 of the $60,000 requested be allocated to the project.

 

The Committee recommended that $50,000 be allocated from the 2017/2018 Environmental Levy Program for Investigating Water Quality in Coffs Coastal Estuaries and the relationship to adjacent land use.

 

12.     Jaliigirr in the Coffs LGA

 

Since 2012 the Coffs Jaliigirr Project has delivered Federal Government investment of more than $1.5m for revegetation, bush regeneration and habitat protection works in the Coffs Harbour LGA.  These works have improved the habitat and amenity values of more than 90 CHCC reserves and managed water quality and exotic species impacts across several important river catchments and numerous private land sites.  This project will extend and protect these project sites through:

 

1.           Targeted primary and secondary weed control and infill planting across 31.3ha to achieve a target condition of 1 native tree/shrub per 3m2; and

2.           Development and delivery of two community workshops targeted at farmers on the Eastern Dorrigo.  Workshops will focus on improving catchment management (water quality/ biodiversity management) through improved farming practices and awareness raising and will be delivered in partnership with North Coast LLS.  Due to funding limitations the Committee recommends that $30,000 of the $39,367 requested be allocated to the project.

 

The Committee recommended that $30,000 be allocated from the 2017/2018 Environmental Levy Program for Jaliigirr in the Coffs LGA.

 

 

13.     Repairing Gumbayngirr Country - Darrunda Wajaarr

 

Targeted Aboriginal community capacity building for natural resource management - a strong focus of the project is about expanding opportunities for Aboriginal bush regenerators working on country and strengthening the Darrunda Wajaarr business model.  Funds will support the team working in 19 hectares of native vegetation over six locations in Coffs Coast Regional Park and Moonee Beach Nature Reserves.  Two training workshops with experienced bush regenerators refining techniques for the Darrunda Wajaarr Aboriginal bush regeneration team based out of Coffs Harbour LALC.  Participate in cultural /ecological burning of Themeda Headlands with NPWS.  Due to funding limitations the Committee recommends that $55,000 of the $58,162 requested be allocated to the project.

 

The Committee recommended that $55,000 be allocated from the 2017/2018 Environmental Levy Program for Repairing Gumbayngirr Country - Darrunda Wajaarr.

 

 

14.     North Coast Regional Botanic Garden Education Officer

 

The role of the North Coast Regional Botanic Garden (NCRBG) Education Officer includes the development and delivery of educational activities to meet and enhance primary and secondary school curriculum.  In 2017/18 the NCRBG will be focusing on the continued development of school based learning packages with emphasis on community and after school care groups.  In addition the Education Officer provides assistance in the development of interpretive boards, activities and events throughout the NCRBG.  Assisting in the development and training of guiding volunteers who provide and deliver effective environmental based public talks throughout the NCRBG.  The NCRBG Education Officer in conjunction with National Park discovery Rangers is programmed to conducting four nocturnal fauna walks aimed at educating the public of the ecological diversity of our region.

 

The Committee recommended that $20,000 be allocated from the 2017/2018 Environmental Levy Program for North Coast Regional Botanic Garden Education Officer.

 

 

15.     Community Supporting Land for Wildlife Initiative

 

EnviTE Environment Project Officer and regional provider for Land for Wildlife (LFW) program will connect and support the community by assisting landholders to maintain wildlife habitats on their land.  LFW is a state wide community based approach to private land conservation coordinated by Community Environment Network (CEN).  The project will encourage and assist conservation on private land through voluntary private land conservation options.  This will promote the regions unique environmental values; engage in community conservation and maintain connections to protect biodiversity.  One workshop and field day will be provided to landholders to gain knowledge on conservation agreements and managing their land in an environmentally sustainable way.  Ten ecological assessments will be undertaken on properties to identify and manage environmental issues.  LFW provides a broad base for landholder engagement and involvement, which provides options for ongoing contribution to local and regional conservation activities.

 

The Committee recommended that $9,900 be allocated from the 2017/2018 Environmental Levy Program for Community Supporting Land for Wildlife Initiative.

 

 

16.     Koala Rehabilitation Care

 

Disease screening and treatment by vets for Koalas coming into WIRES care in order to allow successful release in appropriate places in Coffs Harbour catchment area.

 

The Committee recommended that $5,000 be allocated from the 2017/2018 Environmental Levy Program for Koala Rehabilitation Care.

 

 

17.     Kangaroos in Coffs Harbour: Non-lethal Management and Movement Studies

 

Eastern grey kangaroos are common on Coffs Northern Beaches.  Population densities and human-kangaroo interactions, in the form of kangaroo-vehicle collisions and kangaroo attacks on people, have increased in recent years, with implications for human and animal health and welfare.  This project has three key objectives:

 

1.           To continue monitoring the outcomes of kangaroo fertility control trials commenced at Heritage Park and Darlington Park in 2016/17, to determine the duration of infertility and the cost effectiveness of the treatment;

2.           To track kangaroo movement patterns on the coast, especially in response to housing development and fencing (Heritage Park) and in relation to the M1 development more broadly; and

3.           To develop a third kangaroo site at Emerald Beach Look at Me Now Headland to enable investigations of East-West movement, in relation to the M1 (which did not commence last year due to a reduction in funding).  Due to funding limitations the Committee recommends that $30,000 of the $36,242 requested be allocated to the project.

 

The Committee recommended that $30,000 be allocated from the 2017/2018 Environmental Levy Program for Kangaroos in Coffs Harbour: Non-lethal Management and Movement Studies.

 


 

 

18.     Implementation of the LGA wide Flying-fox Management Plan

 

Council is currently finalising an LGA wide Strategic Flying-fox Camp Management Plan to strategically manage all three permanent camps and provide direction for temporary camps.  The development of one overarching plan with three site specific camp action plans to detail site management actions will allow management to be integrated and strategic.  Following Council adoption of the plan Council will seek approval and licensing from the Office of Environment and Heritage for a period of five years to implement the plan.  Funds are sought to continue the weed control and revegetation works at the Coffs Creek and Woolgoolga Lake camps and to commence works at Barcoo Court Camp.  As part of the development of the plan the community living adjacent to the camps expressed concern that works to create an effective buffer had not been funded in the last round of EL.  The grant will also be used to deliver on the educational actions in the plan such as signage.  Due to funding limitations the Committee recommends that $35,000 of the $70,000 requested be allocated to the project.

 

The Committee recommended that $35,000 be allocated from the 2017/2018 Environmental Levy Program for Implementation of the LGA wide Flying-fox Management Plan.

 

 

19.     Review of Coffs Harbour City Koala Plan of Management 1999

 

The project comprises review of the Coffs Harbour City Koala Plan of Management (KPoM) 1999 to achieve a scientifically robust plan reflective of requirements under State Environmental Planning Policy No. 44 - Koala Habitat Protection.  A major component of the project includes a systematic koala survey based on a project plan prepared by the Office of Environment and Heritage as part of a MoU with Council.  The project will result in evidence-based koala habitat mapping for the Coffs Harbour Local Government Area based on fine scale vegetation mapping and a revised draft KPoM which will be put to Council in 2018 following completion of this grant.  This works builds upon previous Environmental Levy projects that undertook background work such as site surveys and a review of koala populations in sections of the LGA.  These funds are necessary to utilise the previous work and collate them into a revised Koala Plan.  A revised Koala Plan is also necessary prior to commencing the review of Environmental Zones in Coffs Harbour LEP 2013.  Due to funding limitations the Committee recommends that $52,372 of the $95,000 requested be allocated to the project.  Furthermore the committee recommends as part of the revote function any unspent funds from 2016/17 completed EL projects go towards the shortfall up to the requested amount of $95,000.

 

The Committee recommended that $52,372 be allocated from the 2017/2018 Environmental Levy Program for Review of Coffs Harbour City Koala Plan of Management 1999.

 

 

20.     Matching Grant Funds

 

The Environmental Levy Policy states “That up to $50,000 be provided annually for the matching of grants subject to the amount remaining in the Environmental Levy pool”.  Due to existing funds held of $24,101 and funding limitations, the Committee recommends that $16,000 of the $50,000 requested be allocated to the Matching Grant Funds.

 

The Committee recommended that $16,000 be allocated from the 2017/2018 Environmental Levy Program for Matching Grant Funds.

 

 

Additional applications were received for the following projects which were not recommended by the Committee based on the assessment process undertaken by the Committee:

 

Community Sustainable Living Program

 

The Community Sustainable Living Program is a major component of the Coffs Harbour City Council Sustainability Business Plan 2015-2018 being delivered by the Community Programs Section.  This program will deliver a series of long term flagship environmental education and engagement projects aimed at delivering identified outcomes within the 2030 Plan.  There are three projects that make up this program:

 

1.       Coffs Ambassadors Interpretive Tours (this year's application includes costs to rejuvenate this program) Total request for this program is $66,000;

2.       Green Schools Environmental Sustainability Program (including $21,000 Grant Fund and the Sustainable Schools Network) Total request for this program is $41,500; and

3.       Sustainable Living Festival/Event (branded the Living Lightly Community Fair in 2016/17) Total request for this program is $30,500.

 

It should be noted that these programs have been running for quite a considerable length of time and have been able to be run with the generous help of many volunteers within the community. This project is subject to the resolution passed by Council on 22 June 2017.

 

 

A Sustainable Living Showcase

 

Plans for the Woolgoolga Community Gardens originated from a groundswell of local support for a space 'where people grow as well as the plants'.  Development began in earnest in 2014 with the support of CHCC in leasing land, and the installation of secure fencing. Planting commenced in 2016 and the space now boasts an orchard, general food crop gardens and 20 low rental individual garden beds.  This application is requesting funds for a composting toilet to help meet our vision of a showcase for sustainable living solutions which can serve as an example to the general community.  The toilet will be erected to meet specifications for disabled and elderly users.

 

 

Supporting Working on Country on the Coffs Coast

 

EnviTE has a history of working successfully in consultation with local Aboriginal groups to develop on ground restoration projects and skill development outcomes.  These projects have occurred on high conservation vegetation located on Garby Country considered of having important cultural significance in the Gumbaynggirr Nation.  This project will provide further career development for local Aboriginal regenerators.  EnviTE Environment will recruit Aboriginal regenerators and offer employment as Environmental workers on the EnviTE bush regeneration crew.  Restoration on high value coastal ecosystems will improve biodiversity, coastal corridors and cultural connections.  The project will consolidate skill development and further enhance ongoing employability by providing experience in working as part of a large NRM organisation.

 

 

Incentives for On-ground Sustainability Measures on Intensive Horticulture Farms

 

The project aims to reduce the environmental impacts of local horticultural production (Blueberry, banana, greenhouses), in particular from soil erosion, spray drift and waste water pollution.  Project measures will include the production of soil and water management plans for farms, on-ground implementation of selected plans, incentives to protect waterways from the impacts of waste water from greenhouses and riparian zone revegetation.  Growers will contribute their in-kind labour to the dollar value of the project on-farm investment.

 

Youth Against Marine Debris Challenge

 

The Youth Against Marine Debris Challenge is aimed at high school students in the Coffs Coast LGA to better educate them on the impacts litter has on species found within the Solitary Islands Marine Park.  Students will be asked to "Adopt a litter hot spot" close to their school using EPA litter prevention strategies.  Research into litter behaviour has shown that people are less likely to litter when they understand where their litter ends up.  Students are to actively engage the community in their litter prevention efforts by creating an IMovie, encouraging others to join the Challenge, the best will be selected and made available for public viewing.

 

 

Woolgoolga Lake Riparian Restoration Project

 

The stability of the Woolgoolga Lake bank has increasingly deteriorated from a range of factors including a sequence of east coast lows to hit the mid north coast, and anthropological induced stressors, such as boat and kayak launching, general foot traffic and mowing to the edge of the riparian zone.  This project aims to enhance the stability and resilience of the riparian zone through erosion control and rehabilitation of the riparian vegetation to build resilience for future storm events while maintaining the ecological biodiversity and recreational quality of the locality.

 

 

Wild Dog Trapping and on-ground baiting

 

Reduction of wild dog numbers by trapping using the services of a registered and certified trapper and by on ground baiting.  Wild dogs are increasing in number and are present in Ulidarra NP and on Council land (collared and tracked for data). Both cattle and wildlife on our property are being impacted.

 

 

Roadside Vegetation Environmental Management Plan

 

Roadside reserves are a complex environment to work in due to competing values and issues, and councils are responsible in this regard to consider road safety, conservation, cultural values, bushfire risk, legal requirements, recreational use and development pressures.  In many cases roadside vegetation provides an important connection to larger areas of intact vegetation and in agricultural areas can be the only vegetated areas.  As such there is a need to manage linear roadside reserves for environmental objectives, recognising the ecological value of these areas rather than just their value as transport corridors.

 

This project involves the development of a Roadside Vegetation Environmental Management Plan to embed the environmental values present in roadside reserves into Councils management of roadsides.

 

 

Options:

 

The options available to Council in relation to the recommended program of works for the 2017/2018 Environmental Levy Program for inclusion in the 2017/2018 Environmental Levy Works Program based on three options provided at the Councillor briefing on 26 June 2017 are:

 

1.       Council may adopt a varied program of works that will result in Council not selecting projects with lower scored criteria and which does not restore funding to quarantined projects/programs in accordance with Council’s current policy position.  This provides for a balanced approach between what has been recommended by the Environmental Levy Committee, Council Policy and the Council resolution of 22 June 2017.  Should this option be adopted there is only $100,000 allocated to the Sustainable Living Program as based on raw scores there are insufficient funds to allocate the full $138,000 and the  additional $38,000 to fully fund the Program will need to be allocated through the first Quarterly Budget Review Statement as the Environmental Levy revenue is not sufficient to cover the full expenditure.

 

 

Option 1 - Ranking Based on Scores with ELC reduced allocations and $100,000 for Community Sustainable Living Program – This is the option recommended by Officer to the Council for Adoption

Project

Scores

Requested

Allocated

Variance

Total Allocation

Quarantined (Unscored):

Conservation and Sustainable Mgt of Biodiversity

232,300

200,000

-  32,300

200,000

Environmental Levy Coordination

  63,100

  63,100

         0  

263,100

Bush Regeneration

216,000

200,000

-  16,000

463,100

Environmental Weed Management

110,373

100,000

-  10,373

563,100

Supporting Community Action in the Coffs Harbour LGA

 

205,555

180,000

-25,555

743,100

Restore and Enhance the Natural Environment of the Jetty Foreshores

 

20,000

18,000

-2,000

761,100

Restore and Maintain the Natural Environment of Boambee Beach North

 

20,000

18,000

-2,000

779,100

Orara River Rehabilitation Project

 

200,000

175,000

-25,000

954,100

Ocean View Headland Access and Rehabilitation St 2

 

37,098

37,098

0

991,198

Growing Our Future

 

28,930

28,930

0

1,020,128

Investigating Water Quality in Coffs Coastal Estuaries and the relationship to adjacent land use

 

60,000

50,000

-10,000

1,070,128

Jaliigirr in the Coffs LGA

 

39,367

30,000

-9,367

1,100,128

Repairing Gumbayngirr Country - Darrunda Wajaarr

 

58,162

55,000

-3,162

1,155,128

North Coast Regional Botanic Garden Education Officer

 

20,000

20,000

0

1,175,128

Community Supporting Land for Wildlife Initiative

 

9,900

9,900

0

1,185,028

Kangaroos in Coffs Harbour

14.50

  36,242

  30,000

-    6,242

1,215,028

Community Sustainable Living Program

14.36

138,000

100,000

-  38,000

1,315,028

A Sustainable Living Showcase

14.29

    7,606

    7,606

             0  

1,322,634

Matching Grant Funds Allowance

  50,000

       766

-  49,234

1,323,400

ELC Recommended Excluded by Score:

Flying-fox Management Plan

13.50

  70,000

0

-  70,000

Koala Rehabilitation Care

13.00

    5,000

   0

-    5,000          

Review of Coffs Harbour City KPoM

12.86

  95,000

 0

-  95,000

 

 

2.       Adopt the recommendations provided to Council by the Environmental Levy Committee.  Adopting the recommendations will result in a works program scored by the Committee based on Environmental Levy assessment criteria, ranked according to average scores and in order of merit and then adjusted as determined by the Committee.  This may result in Council selecting projects with lower scored criteria than some of the excluded projects; including the Community Sustainable Living Program as identified in the following table.

 


 

Option 2 - Committee's Recommendation

Project

Scores

Requested

Allocated

Variance

Total Allocation

Quarantined (Unscored):

Conservation and Sustainable Mgt of Biodiversity

232,300

200,000

-    32,300

200,000

Environmental Levy Coordination

  63,100

  63,100

              0

263,100

Bush Regeneration

216,000

200,000

-    16,000

463,100

Environmental Weed Management

110,373

100,000

-    10,373

563,100

Supporting Community Action in the Coffs Harbour LGA

 

205,555

180,000

-25,555

743,100

Restore and Enhance the Natural Environment of the Jetty Foreshores

 

20,000

18,000

-2,000

761,100

Restore and Maintain the Natural Environment of Boambee Beach North

 

20,000

18,000

-2,000

779,100

Orara River Rehabilitation Project

 

200,000

175,000

-25,000

954,100

Ocean View Headland Access and Rehabilitation St 2

 

37,098

37,098

0

991,198

Growing Our Future

 

28,930

28,930

0

1,020,128

Investigating Water Quality in Coffs Coastal Estuaries and the relationship to adjacent land use

 

60,000

50,000

-10,000

1,070,128

Jaliigirr in the Coffs LGA

 

39,367

30,000

-9,367

1,100,128

Repairing Gumbayngirr Country - Darrunda Wajaarr

 

58,162

55,000

-3,162

1,155,128

North Coast Regional Botanic Garden Education Officer

 

20,000

20,000

0

1,175,128

Community Supporting Land for Wildlife Initiative

 

9,900

9,900

0

1,185,028

Koala Rehabilitation Care

13.00

  5,000

  5,000

                0  

1,190,028

Kangaroos in Coffs Harbour

14.50

36,242

30,000

-       6,242

1,220,028

Flying-fox Management Plan

13.50

70,000

35,000

-    35,000

1,255,028

Review of Coffs Harbour City KPoM

12.86

95,000

52,372

-    42,628

1,307,400

Matching Grant Funds Allowance

50,000

16,000

-    34,000

1,323,400

Excluded by Score:

Community Sustainable Living Program

14.36

138,000

 

 

A Sustainable Living Showcase

14.29

    7,606

 

 

 

 

3.       Council may adopt a varied program of works that will result in Council not selecting projects with lower scored criteria and which restores funding to quarantined projects/programs in accordance with Council’s current policy position.  Should this option be adopted the additional $89,067 to fully fund the Community Sustainable Living Program will need to be allocated through the first Quarterly Budget Review Statement as the Environmental Levy revenue is not sufficient to cover the full expenditure.

 


 

 

Option 3 - Ranking Based on Scores and Restore Quarantined Funds and $48,933 for Community Sustainable Living Program

Project

Scores

Requested

Allocated

Variance

Total Allocation

Quarantined (Unscored):

Conservation and Sustainable Mgt of Biodiversity

232,300

232,300

0  

232,300

Environmental Levy Coordination

   63,100

63,100

0  

           295,400

Bush Regeneration

  216,000

216,000

0  

    511,400

Environmental Weed Management

  110,373

110,373

0  

            621,773

Supporting Community Action in the Coffs Harbour LGA

 

205,555

180,000

-25,555

801,773

Restore and Enhance the Natural Environment of the Jetty Foreshores

 

20,000

18,000

-2,000

819,773

Restore and Maintain the Natural Environment of Boambee Beach North

 

20,000

18,000

-2,000

837,773

Orara River Rehabilitation Project

 

200,000

175,000

-25,000

1,012,773

Ocean View Headland Access and Rehabilitation St 2

 

37,098

37,098

0

1,049,871

Growing Our Future

 

28,930

28,930

0

1,078,801

Investigating Water Quality in Coffs Coastal Estuaries and the relationship to adjacent land use

 

60,000

50,000

-10,000

1,128,801

Jaliigirr in the Coffs LGA

 

39,367

30,000

-9,367

1,158,801

Repairing Gumbayngirr Country - Darrunda Wajaarr

 

58,162

55,000

-3,162

1,213,801

North Coast Regional Botanic Garden Education Officer

 

20,000

20,000

0

1,233,801

Community Supporting Land for Wildlife Initiative

 

9,900

9,900

0

1,243,701

Kangaroos in Coffs Harbour

14.50

  36,242

30,000

-    6,242

 1,273,701

Community Sustainable Living Program

14.36

 138,000

48,933

-  89,067

  1,322,634

Matching Grant Funds Allowance

   50,000

766

-  49,234

 1,323,400

Excluded by Score:

A Sustainable Living Showcase

14.29

7,606

 

 

Flying-fox Management Plan

13.50

70,000

 

 

Koala Rehabilitation Care

13.00

5,000

 

 

Review of Coffs Harbour City KPoM

12.86

  95,000

 

 

 

 

4.       Council may choose to allocate the funds in any way it sees fit based on the information it has to hand at the time.

 

Summary of Options 1, 2 and 3.

Option 1                                                                                                       Option 2           Option 3

Projects

Amount

Requested

Amount Recommended

Amount Recommended

Amount Recommended

Conservation and Sustainable Management of Biodiversity

$232,300

$200,000

$200,000

$232,300

Environmental Levy Coordination

$63,100

$63,100

$63,100

$63,100

Improving Diversity within CHCC Bush land Reserves

$216,000

$200,000

$200,000

$216,000

Management of Key Environmental Weeds within Council Managed Lands

$110,373

$100,000

$100,000

$110,373

Supporting Community Action in the Coffs Harbour LGA

$205,555

$180,000

$180,000

$180,000

Restore and Enhance the Natural Environment of the Jetty Foreshores

$20,000

$18,000

$18,000

$18,000

Restore and Maintain the Natural Environment of Boambee Beach North

$20,000

$18,000

$18,000

$18,000

Orara River Rehabilitation Project

$200,000

$175,000

$175,000

$175,000

Ocean View Headland Access and Rehabilitation St 2

$37,098

$37,098

$37,098

$37,098

Growing Our Future

$28,930

$28,930

$28,930

$28,930

Investigating Water Quality in Coffs Coastal Estuaries and the relationship to adjacent land use

$60,000

$50,000

$50,000

$50,000

Jaliigirr in the Coffs LGA

$39,367

$30,000

$30,000

$30,000

Repairing Gumbayngirr Country - Darrunda Wajaarr

$58,162

$55,000

$55,000

$55,000

North Coast Regional Botanic Garden Education Officer

$20,000

$20,000

$20,000

$20,000

Community Supporting Land for Wildlife Initiative

$9,900

$9,900

$9,900

$9,900

Kangaroos in Coffs Harbour: Non-lethal Management and Movement Studies

$36,242

$30,000

$30,000

$30,000

Matching Grant funds allowance / EL Policy up to $50k p.a.

$50,000

$16,000

$766

$766

Implementation of the LGA wide Flying-fox Management Plan

$70,000

$35,000

$0

$0

Koala Rehabilitation Care

$5,000

$5,000

$0

$0

Review of Coffs Harbour City Koala Plan of Management 1999

$95,000

$52,372

$0

$0

Community Sustainable Living Program

$138,000

$0

$100,000

$48,933

A Sustainable Living Showcase

$7,606

$0

$7,606

$0

Supporting Working on Country on the Coffs Coast

$17,000

$0

$0

$0

Incentives for On-ground Sustainability Measures on Intensive Horticulture Farms

$30,000

$0

$0

$0

Youth Against Marine Debris Challenge

$5,000

$0

$0

$0

Woolgoolga Lake Riparian Restoration Project

$16,567

$0

$0

$0

Wild Dog Trapping and on-ground baiting

$4,500

$0

$0

$0

Roadside Vegetation Environmental Management Plan

$25,000

$0

$0

$0

Total Amount Requested and Recommended

$1,820,700

$1,323,400

$1,323,400

$1,323,400

 

 

Sustainability Assessment:

•                                                                   Environment

The Environmental Levy Program is designed to ensure that environmental strategies as outlined within the Coffs Harbour 2030 Plan (“Looking after Our Environment” theme) are addressed. All projects recommended for funding state how they are linked to a Council approved action or priority in a Natural Resource Management strategy or plan.  All recommended projects will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA) and some may have positive flow-on impacts outside the LGA.

•                                                                   Social

Determination of successful projects is based on assessment criteria which includes the following:

 

·        Generate a community benefit;

·        Be community based, and

·        Protect and / or rehabilitate the natural environment.

 

Not including Council projects, twelve community groups applied for sixteen projects to be funded from the 2017/2018 Environmental Levy Program, with eleven of these projects being recommended for receipt of funding. In addition, the broader community benefits from the completion of high priority environmental management projects funded by the Environmental Levy.

•                                                                   Civic Leadership

Council’s Environmental Levy Program seeks to promote sound environmental practices and promotes leadership and involvement in key environmental issues which accords with Council’s strategic theme of “Looking after Our Environment”.

•                                                                   Economic – Broader Economic Implications

The Environmental Levy Program funds environmental projects that would not otherwise be undertaken with revenue funding. It is estimated that $1,323,400 will be available for the Environmental Levy projects in 2017/2018.  This includes income from the 2017/2018 Environmental Levy and a contribution from the Water Fund of $50,000 towards the Orara River works.  Twenty-eight submissions were received requesting a total of $1,820,700; therefore even if criteria are met, there is insufficient funding available to fund all submissions.

•                                                                   Economic - Delivery Program/Operational Plan Implications

The Environmental Levy Program is funded through a special rate and is accounted for separately, therefore there is no impact on Council’s Delivery Program.

Risk Analysis:

Each individual project will have individual risk profiles which will be considered by the project owners.

Consultation:

The Environmental Levy Committee (Committee), which currently includes four community representatives, the Mayor, two Councillors and three staff members is an advisory committee of Council.  The Committee met on 4 May 2017 to consider submissions and to recommend a program of works.  The recommended program is included in this report and the minutes of the Committee’s meeting are provided as an attachment.

Related Policy, Precedents and / or Statutory Requirements:

Each year the Environmental Levy Program is formulated concurrent with the preparation of Council’s Draft Delivery Program.  This allows community input and Environmental Levy Committee discussion before the program of works is finalised.  Assessment of submissions is undertaken in accordance with Council’s Environmental Levy Policy, which states that submissions are scored on the following criteria:

 

·        protect and enhance the natural environment;

·        strategic integration;

·        generate a community benefit and be community-based;

·        provide potential to attract outside funding sources; and

·        improve aesthetic quality of our natural environment and / or raise community awareness or education.

 

To be eligible submissions must:

 

·        address one or more identified key strategies in the Coffs Harbour 2030 Plan ('Looking after Our Environment' theme); and

·        work on private land must prove a 'public benefit' rather than only benefiting an individual or group.

 

Council receives quarterly reports on the status of Environmental Levy Projects throughout the year.

Implementation Date / Priority:

Successful applicants will be notified in writing in July after the Environmental Levy Program is formally adopted by Council.

Conclusion:

This report provides Council with the recommended program of works for the 2017/2018 Environmental Levy Program.  Council should consider the information provided in the report and adopt a recommendation or alternative option provided.

 

 



 

 


SC17/34       Coffs Jaliigirr Project Update

Author:                        Section Leader Local Planning

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LE3 Our natural environment and wildlife are conserved for future generations

Attachments:              ATT1  SC17/34   Jaliigirr Biodiversity Alliance Priority Action Areas of the Coffs Harbour LGA

ATT2  SC17/34   Coffs Jaliigirr Project Active Investment Sites

ATT3  SC17/34   Jaliigirr C4 Outputs Summary  

 

Executive Summary

The North Coast Local Land Services funded Coffs Jaliigirr Project has just completed its fifth year of project delivery.  This project has seen an investment of $1,387,000 in natural resource management activities across the Coffs Harbour LGA and was included in the Jaliigirr Biodiversity Alliance receipt of the Regional Sustainability Award in the NSW Green Globe Awards in 2016.  Project activities have included bush regeneration and environmental weed control, revegetation, stock management, ecological burning and community engagement.

This report provides Council with an update of achievements over the 5 year delivery of the Coffs Jaliigirr Project.

 

Recommendation:

That Council note the report regarding the delivery of the Coffs Jaliigirr Project.

 

Report

Description of Item:

The Coffs Jaliigirr Project was previously reported to Council on 14 November 2013 and 28 May 2015.

The Coffs Jaliigirr Project has been delivered in partnership with Coffs Harbour Regional Landcare Inc., the Coffs Harbour and District Local Aboriginal Land Council, and the Jaliigirr Biodiversity Alliance (JBA). Investment has been focused within 7 Priority Action Areas identified by the Jaliigirr Biodiversity Alliance (Attachments 1 and 2) and includes 33 private land sites and 108 public land sites. 

Since November 2012, Coffs Harbour City Council has received $1,387,000 in funding from the Northern Rivers Catchment Management Authority (NRCMA) and North Coast Local Land Services (NCLLS) to undertake a number of on-ground and capacity building activities as part of the Coffs Jaliigirr Project.

These works were delivered through seven separate contracts:

-      NR-BFD-12-14-03E Jaliigirr Project - Connecting Communities and Cultures through Corridors – Part E Coffs Harbour City Council and Coffs Local Aboriginal Land Council Project ($100,000);

-      NR-BFD-12-14-03D Coffs Jaliigirr Project - Connecting Communities and Cultures and Corridors through Regeneration and Research – Part D Coffs Harbour City Council ($235,000);

-      NR-BFD-12-14-03H Coffs Jaliigirr Project – Connecting Communities and Cultures through Corridors – Part H Coffs Harbour City Council and CHRL Revegetation Project ($130,000);

-      NR-BFD-12-17-03D Jaliigirr Project - Connecting Communities and Cultures through Corridors ($201,000);

-      NR-BFD-12-17-03E Jaliigirr Project - Connecting Communities and Cultures through Corridors ($57,000);

-      NR-BFD-14-16-D Jaliigirr Project ($350,000);

-      NR-BFD-14-17-E Jaliigirr Project ($143,000); and

-      J6-D-CHCC-C-NC00546 Jaliigirr Project ($171,000).

These contracts constitute the Coffs Harbour component of the $3m Australian Government funded, “Connecting Communities and Cultures through Corridors (C4)” project, administered by NCLLS and delivered by six JBA partners across the Coffs Harbour and Bellingen LGA’s. The JBA was awarded the Regional Sustainability Award in the NSW Green Globe Awards in 2016, which included the Coffs Jaliigirr Project.

On-ground work undertaken through these contracts have resulted in threats (for example, invasive weeds, stock impacts, inappropriate fire regimes and habitat fragmentation) being managed across more than 1460 hectares of land (constituting 520 hectares of public and 920 hectares of private land). The contracts have also resulted in the revegetation of 26 hectares of highly disturbed habitat. Attachment 3 provides a summary of total C4 project outputs.

Project works have been completed for the abovementioned contracts and final project reports have now been submitted and approved by the major funding body for these elements.

Issues:

There are no issues associated with this report. This report showcases 5 years of achievements.

Options:

1.   Council notes the report regarding the delivery of the Coffs Jaliigirr Project, as recommended.

2.   Council chooses not to note the report regarding the delivery of the Coffs Jaliigirr Project.

Sustainability Assessment:

•     Environment

Landscape connections in the Moonee, Coffs Creek, Sawtell/Boambee, Orara, Moleton, Ulong and Dorrigo-Bindarri areas have been targeted through the Coffs Jaliigirr Project.  On-ground works have resulted in threats (invasive weeds, stock impacts, inappropriate fire regimes, habitat fragmentation) being managed across more than 1460 hectares. Project activities have also rehabilitated sites containing numerous threatened fauna and flora species including the endangered Moonee Quassia (Quassia sp. Moonee Creek) and the Littoral and Lowland Sub-tropical Rainforest Endangered Ecological Communities.

•     Social

The Coffs Jaliigirr Project has helped build community capacity in biodiversity management through:

-      increased local and regional knowledge of, and participation in, habitat restoration; and

-      improved community understanding of how Aboriginal interests in biodiversity can be integrated over the landscape.

Large natural resource management projects, such as the Coffs Jaliigirr Project, also have significant employment and social benefits for the community.  The Coffs Jaliigirr Project has provided substantial bush regeneration and tube-stock supply contracts to eight local contractors.  Targeted contracts have also been delivered through the Coffs Harbour and District Local Aboriginal Land Council’s Durrunda Wajaarr Aboriginal Green Team. 

•     Civic Leadership

The Coffs Jaliigirr Project closely aligns with the following Coffs Harbour 2030 Plan objectives:

-      LP1.1 Our businesses and industries are future – driven, smart, innovative and green.

-      LP1.2 Our economy is strong and diverse providing a wide range of rewarding employment opportunities which are available to all.

-      PL3.2 Our hinterland villages support a strong tourism base around local produce, arts, culture and nature experiences.

-      LE1.1 We are active ambassadors for our environment and we share our skills and knowledge.

-      LE2.2 We have active programs to restore and improve our environment.

The delivery of the project has been guided by the Guidelines for the Coffs Jaliigirr Project: Project Background, Site Selection and Monitoring (previously noted by Council 23rd May 2013).

•     Economic – Broader Economic Implications

A total of $1,387,000 in funding has been invested through the Coffs Jaliigirr Project.  This funding has provided a variety of economic benefits to the community including:

-      private landholder provision of ecosystems services with significant community and production benefits;

-      ongoing employment of local bush regeneration contractors and nurseries, enhancing the local economy; and

-      continued improvement of the aesthetic amenity within the Coffs Harbour LGA, enhancing the local tourism economy.

•     Economic - Delivery Program/Operational Plan Implications

There will be no financial impacts on Council’s budget associated with this report.

Risk Analysis:

This Coffs Jaliigirr Project is a previously endorsed and externally funded project, and consequently this update presents no new risks to Coffs Harbour City Council.

Consultation:

Not applicable.

Related Policy, Precedents and / or Statutory Requirements:

There are no policies, precedents or statutory requirements relating to this report.

Implementation Date / Priority:

This report provides Council with a final report on the major project contracts which are now completed. As such, no implementation date is necessary.

Conclusion:

This report has provided Council with a third update on the delivery of the Coffs Jaliigirr Project and recommends that the report be noted.

 


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SC17/35       Arts and Cultural Development Grants Program 2017/18

Author:                        Library, Museum, Gallery & Cultural Services Team Leader

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LP1 Coffs Harbour is a regional centre for future-driven, innovative and green business and industry

Attachments:              Nil

 

Executive Summary

In the 2017/18 budget and operational plan actions an amount of $35,000 was made available to fund the Arts and Cultural Development Grant Program.

Council advertised the program and sought applications between $2,000 and $5,000 from the community for projects and activities that align with Council’s Creative Coffs – Cultural Strategic Plan 2017-2022. 

A total of 19 applications were received with 11 being recommended for approval by the Assessment Panel. Two of the applications were ineligible and one was withdrawn by the applicant prior to assessment.

The grant assessment process is competitive by nature and applicants must present clear, well planned projects with appropriate support material. Five applications were not recommended for funding.

 

Recommendation:

That Council approves the allocation of Arts and Cultural Development Grants totalling $35,000 as follows:

Arts Mid North Coast on behalf of Coffs Connection & Community and LGBTIQ Coffs Connection and Community

$3,000

Coffs Harbour Arts Group

$3,513

Coffs Harbour City Orchestra

$2,600

Warrina Domestic and Family Violence Specialist Services on behalf of Heart and Soul Foundation

$2,900

Arts Mid North Coast on behalf of Screenwave

$2,500

STARTTS (NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors)

$3,510

Toormina High School

$3,500

Australian Red Cross on behalf of Uko Ono

$4,500

Mid Coast Communities on behalf of Women of the World (WOW)

$4,000

Woolgoolga Chamber of Commerce on behalf of Curryfest

$2,000

Bellingen Readers and Writers Festival

$2,977

TOTAL

$35,000

 

Report

Description of Item:

The Arts and Cultural Development Grant Program is a key action outlined in the Creative Coffs - Cultural Strategic Plan 2017-2022 as Strategy 5.6 “Continue Council’s arts and cultural grants program”.  It provides an annual source of funds that community groups can access to assist Council in delivering the overall vision and goals of Council’s Cultural Strategic Plan. 

The vision for Creative Coffs is “vibrant and creative Coffs lifestyle enriched by its natural beauty, diverse people and capacity for innovation”

To achieve this, the Council with the community will focus on the following goals during the next five years:

1.   Engage our community and visitors in the cultural life of the area

2.   Create and maintain vibrant cultural and public spaces

3.   Understand and celebrate our Aboriginal and diverse cultural heritage

4.   Value and support our creative industries

5.   Encourage connections, collaboration and partnerships.

This Grant Program is designed to support the enjoyment of a rich cultural life within the Coffs Harbour region for all people to access and participate in regardless of age, cultural background, education or social status. Applicants can apply for $2,000-$5,000 funding for projects that have a strong community benefit that is clearly identifiable, and where possible quantifiable with some measures of success.

Council provides free ‘how to get that grant’ workshops each year to support community members to develop successful applications for funding. Potential applicants are encouraged to discuss their project with a Council officer prior to submitting an application. This allows for potential projects to better align with community expectations, selection criteria and perform within budgetary project constraints.

Issues:

There were 19 applications received for the 2017/18 Arts and Cultural Grant Program. Applications were considered in accordance with the assessment criteria, with the recommended applications for funding determined on merit. An independent assessment panel met on 19 May to determine what projects would be funded and was comprised of:

·    Gallery and Museum Curator, Coffs Harbour City Council

·    Theatre & Community Venues Team Leader, Coffs Harbour City Council

·    Ms Sara Bowen, Artist, TAFE Teacher and Board Member of Regional Conservatorium

·    Dr Lisa Milner, Senior Lecturer, School of Arts and Social Sciences, Southern Cross University

Of the 19 applications received, 11 applications were endorsed by the assessment panel, with another 8 considered not compliant or insufficient community benefit to warrant funding.

Consideration of applications for the 2017/18 Grant Program from any groups with 2016/2017 projects not yet completed/acquitted was dependent upon receipt of a statement regarding the status of their current project.

A total of $69,273 was requested through the grant program with $35,000 to be allocated.

Applications recommended for funding:

The following table lists the 11 projects recommended for funding by the Assessment Panel.

Applicant or Auspice

Project Title

Creative Coffs Strategy Alignment

Funding $ Requested

Funding $ Recommended

Art Mid North Coast

Our Coffs Pride Fest – consultation with the LGBTIQ+ community and Pilot Event

Strategy 1.2 – Actively develop audiences, and engage the wider community – LGBTIQ+

$5,000

$3,000

Coffs Harbour Art Group

From Little Things Big Things Grow

Strategy 1.2 – Actively develop audiences, and engage the wider community

Strategy 3.5 Develop and implement innovative cultural education programs with diverse/intercultural and refugee communities, designed to increase community cultural participation and understanding.

Strategy 3.6 Celebrate and promote our diverse/intercultural and refugee communities’ stories, heritage and culture through a variety of programs and events.

$3,513

$3,513

Coffs Harbour City Orchestra

Next Generation Coffs Musicians

Strategy 1.1 Engage both the community and visitors through continued development of innovative and dynamic cultural activities and programs

 

$2,600

$2,600

Warrina - Domestic and Family Violence Specialist Services Cooperative Ltd

A Stream of Joy

Strategy 1.6 Work with service and education providers to develop programs which use the arts to improve health, in particular mental health and healthy ageing in the community.

$2,900

$2,900

Arts Mid North Coast on behalf of Screenwave

REC Ya Shorts Film Workshop 2018

Strategy 1.1 Engage both the community and visitors through continued development of innovative and dynamic cultural activities and programs

$5,000

$2,500

STARTTS - Service for the Treatment and Rehabilitation of Torture and Trauma Survivors

Dance Up

Strategy 3.5 Develop and implement innovative cultural education programs with diverse/intercultural and refugee communities, designed to increase community cultural participation and understanding.

$3,510

$3,510

Toormina High School

Bulagan Gidam Ngalanamba Duguula (sisters helping together)

Strategy 3.3 Walk together with the local Aboriginal community to honour, share and communicate their stories, heritage and culture.

Strategy 3.6 Celebrate and promote our diverse/intercultural and refugee communities’ stories, heritage and culture through a variety of programs and events.

$4,500

$3,500

The Australian Red Cross on behalf of Uko Ono

Pilot project - Spreading Joy Uke Squad

Strategy 3.6 Celebrate and promote our diverse/intercultural and refugee communities’ stories, heritage and culture through a variety of programs and events.

$4,830

$4,500

Woolgoolga Chamber of Commerce

Adding more Spice to Curryfest

Strategy 3.6 Celebrate and promote our diverse/intercultural and refugee communities’ stories, heritage and culture through a variety of programs and events.

 

Strategy 1.2 – Actively develop audiences, and engage the wider community

$2,000

$2,000

Mid Coast Communities  on behalf of Women on the World

Gilinggal Ngarrwa - Rebirth

Strategy 3.6 Celebrate and promote our diverse/intercultural and refugee communities’ stories, heritage and culture through a variety of programs and events.

Strategy 1.2 – Actively develop audiences, and engage the wider community

$5,000

$4,000

Bellingen Readers and Writers Festival

See, Hear, Create (Schools Program)

Strategy 1.1 Engage both the community and visitors through continued development of innovative and dynamic cultural activities and programs.

$5,000

$2,977

TOTALS

 

$43,853

$35,000

Summary of recommended projects:

1.    Auspice: Arts Mid North Coast

Applicant: Coffs Connection & Community (CCC) & LGBTIQ Coffs Connection & Community (LGBTIQ CCC)

Project Title: Our Coffs Pride Fest– consultation with the LGBTIQ+ community and Pilot Event

Summary

This project will carry out an in-depth consultation with the different groups of the LGBTIQ+ community and other relevant stakeholders to create an arts/cultural festival for the community. The overarching objective is about “celebrating the LGBTIQ+ culture – in all its aspects and quirkiness – using arts as a common language of expression”. After detailed individual and group consultations, it is intended to do a Festival Taster 50-300 audience (to be filmed for promoting the big-scale festival) as a pilot for the bigger event to test the waters and to obtain different groups’ buy-in.

2.    Applicant: Coffs Harbour Arts Group

Project Title: From Little Things Big Things Grow

Summary

This project will provide one class per week of creative opportunities, commencing in August 2017 to June 2018.  Participants will be identified in collaboration with various community and refugee service providers.  Priority access to the program will be given to refugee women and children who have experienced trauma.

It is envisaged that through engagement in learning in the creative arts, participants will have opportunities to demonstrate and develop their creative arts skills, further develop their English language skills and build their social capabilities and networks. The program participant's diverse artistic talents will be shared with a wider audience through media opportunities and at a special exhibition to be held in May 2018 at the Coffs Harbour Showground Gallery.

3.    Applicant: Coffs Harbour City Orchestra

Project Title: Next Generation Coffs Musicians

Summary

This project involves Coffs Harbour City Orchestra working with local primary schools that have school bands and with the Regional Conservatorium to hold a 1 day orchestral workshop.  The workshop will culminate in 2 concerts where the Coffs Orchestra will play with all of the young musicians in a mass orchestra. There will be a matinee concert for primary school students at the end of the workshop and an evening concert open to the public, parents, grandparents and VIPs.

The Regional Conservatorium will be approached to encourage any private music students of primary school age to learn the music and join the workshop and concerts. Appropriate standard music will be circulated to participating primary schools for students to work on in their normal band practices.  Tutors will be used in particular for the workshop day with 4 groups [percussion, woodwind, brass and strings] for rehearsals.  The 4 groups will come together at the end of the workshop along with Coffs Orchestra members to perfect the full orchestra performance.

4.    Auspice: Warrina - Domestic and Family Violence Specialist Services Cooperative 

Applicant: Heart and Soul Foundation

Project Title: A Stream of Joy

Summary

A Stream of Joy is a 10 week program offered to women who have been through trauma, violence or suffering from mental health issues.  Art therapy workshops will be offered including 3 x colour therapy, vision boarding and face/body painting, 3 x ukulele workshops and 3 x dance workshops.  The final week will be a culmination and celebration of the program. The Stream of Joy will be an opportunity for vulnerable and often isolated women to connect with other women in a safe and creative space. The program was incredibly successful in 2016 and there are already potential participants on a wait list.

5.    Auspice: Arts Mid North Coast

Applicant: Screenwave

Project Title: REC Ya Shorts Film Workshop 2018

Summary

REC Ya Shorts Youth Film Festival enters its fourth year in 2018, aiming to find and develop the next generation of filmmakers from Regional NSW. With Coffs Harbour as its home, the festival involves free film making workshops (May to June), a short film competition with prizes (August), and a regional screening tour of finalists films (September).

6.    Applicant: STARTTS - Service for the Treatment and Rehabilitation of Torture and Trauma Survivors

Project Title: Dance Up

Summary

DANCE UP will provide 10 young people at a time (up to 20 over the duration) from refugee backgrounds (Africa, Myanmar, Afghanistan and Syria) a program of 27 hip hop or contemporary dance classes held weekly with a professional dance teacher. The program will provide refugee young people the chance to participate in an uplifting, creative, social and healing activity which will increase confidence and well-being as well as link them with the broader community. They will be encouraged and supported to learn new dances as well as showing and celebrating their traditional cultural dances. Participants will perform at Harmony and Refugee Week festivities 2018 as a way to showcase what they have learnt.

7.    Applicant: Toormina High School      

Project Title: Bulagan Gidam Ngalanamba Duguula (sisters helping together)

Summary

This project aims to promote Aboriginal cultural within the school and engage students with their learning. This project will see the school utilise Gumbaynggirr women to support and undertake activities with Aboriginal girls enrolled at the school across various year groups. The activities contribute to an Aboriginal girls dance program eventuating into a girls’ dance group. It is anticipated that this program will be an ongoing activity with regular lessons and mentoring from local Aboriginal dance instructors. Once the group is established, they can be utilised to perform at school events as well as events in the Bongil Bongil Community of Schools cluster such as NAIDOC week and end of year assemblies. The program also includes a craft program that will be taught by local Elders including the traditional skills of weaving. All of the creations will be showcased at the school as part of Education Week.

8.    Applicant: The Australian Red Cross

Project Title: Pilot project - Spreading Joy Uke Squad with Uko Ono

Summary

This project will pilot Uko Ono's 'Uke Squad’ program through the Red Cross' Happy Hearts program. Uko Ono will train a small team to form a Uke Squad that delivers a music program to various groups and facilities across the Coffs Coast. The pilot program will run for ten weeks with a weekly one hour workshop/session to be held through the new migrant and refugee family Playgroup and Parenting Program as part of its Let’s Talk Together group. The program will teach the basics of the ukulele, using culturally inclusive songs and will include percussion for the young children and traditional musical instruments from the families where possible. The program will culminate in a public performance/s by the group. 

9.    Applicant: Woolgoolga Chamber of Commerce

Project Title: Adding more Spice to Curryfest

Summary

Having made a major change in 2016 to boost the Punjabi cultural content of Curryfest, the festival organisers will expand what proved to be a colourful and very popular improvement to the festival and a fantastic celebration of the unique Punjabi heritage in Woolgoolga. In 2017 it is planned to add a female Giddha dance competition (Giddha is an Indian folk dance from the Punjab area of India) to the male Bhangra competition for the first time and incorporate some workshops from the performers. The local Sikh community will also present information about their history and on the Sikh culture including turban tying demonstrations and participation on the information stall as part of the festival. 

10.  Auspice: Mid Coast Communities

Applicant: WOW (Women of the World)

Project Title: Gilinggal Ngarrwa – Rebirth

Summary

Women of the World (WOW) 2017 presents Gilinggal Ngarrwa – Rebirth. This one day event will be held at 10am-4pm at the Cavanbah Centre on Saturday 14th October, 2017. The event will embrace and celebrate diversity through ceremony, workshops and performances.  During the day there will be 6 arts workshops delivered including storytelling, dance, music and visual art projects for children and women participants.

 

11.  Applicant: Bellingen Readers and Writers Festival

Project Title: See, Hear, Create (Schools Program)

Summary

In 2018 three authors will visit the Coffs Harbour Local Government Area (LGA) for two days and two authors will visit for three days being a total of 12 author days. Each author will typically undertake three school and or community sessions in a day being an anticipated 36 sessions. Previously only approximately 3-5 authors' days have been presented in the Coffs Harbour LGA in the past.

Coffs Harbour LGA children and students will be the main beneficiaries of this project and will offer students practical and engaging activities in a range of writing in a range of formats eg novels and picture books, drama, multi-media, graphic novels and poetry.  Teachers will also have the opportunity to interact with published authors specialising in children’s and young adult writing.  There will be additional opportunities for parents and citizens to attend author events in libraries or public spaces to gain from writing for children and young adults.

Applications not recommended:

Each application was considered carefully and rated by the assessment panel. The eight grant applications that were not recommended for funding were either:

·    unable meet sufficient wider community benefits;

·    did not provide sufficient support material or justification for funding;

·    failed to meet the selection criteria;

·    provided unrealistic or unclear project budgets; or

·    a combination of the above.

The following table lists those projects not recommended by the Assessment Panel.

Organisation

Project

Funding $ Requested

Funding $ Recommended

Boambee East Community Centre

Pilot Program - Heart Energising Learning Programs (HELP) - Healing Hearts with Art

$2,600

$0

Harbour Performing Arts Centre

The Coffs Harbour International Summer Dance School

$3,000

$0

Woolgoolga Art Group

Reinventing Lilipilli Art Exhibition

$2,000

$0

Julie Ross Dance Studio

Summer Dance and Multi-Cultural Fusion Project

$5,000

$0

Sawtell Art Group

Sawtell Art Gallery 30th Annual Art Exhibition and Community Celebration

$5,000

$0

Australia-Japan Foundation                  

Anniversary Dinner

$500

$0

Coffs Harbour City Choir

Skills and Inspiration 

$2320

$0

Orara High School

An exhibition of photography, art, writing and video which establishes, catalogues and exhibits the commemorative history of refugee youth and schooling experiences since its inception 10 - 15 years ago

$5,000

$0

 

Total

$25,420

$0

Options:

There are several options that may be considered by Council including:

1.    Adopt the recommendation provided to Council. This provides for the optimal distribution of grant funding based on the submissions received and the assessment process used.

2.    Amend the recommendation provided to Council and then adopt the amended recommendation.

3.    Reject the recommendation provided to Council. Selection of this option determines that Council does not distribute the grant funds to the community. As a consequence, the applicant arts and cultural groups who applied for grant funding would be required to fund their projects from other sources.

Sustainability Assessment:

•     Environment

Council assesses the merit of each project based on the impact of the surrounding environment. Council also considered the location of the proposed projects in terms of community amenity and acceptance.

•     Social

Applicants are required to identify both the community benefit and need provided by the project; and how this benefit has been determined or quantified. This may be through creating an entirely new event or activity or enhancing an existing event or activity.

•     Civic Leadership

This Program supports the following Coffs Harbour 2030 objectives:

-      LP1 We are recognised as a model of sustainable business and industry with a strong and diverse local economy.

-      LP2 We have a lively and diverse city centre.

-      LP3 We have excellent education and lifelong learning opportunities that reflect our community values.

-      PL2 We have created through our urban spaces, a strong sense of community, identity and place.

-      LC3 We enjoy a comprehensive range of community, artistic and cultural opportunities.

-      LE1.2 Our Aboriginal culture and its links to the land is valued and understood.

•     Economic – Broader Economic Implications

The assessment of projects under the Program is based on:

-      Each project or activity providing value for money; and

-      The economic benefits that may exist due to the results of cultural tourism.

•     Economic - Delivery Program/Operational Plan Implications

The budget for this grant program is available in the adopted 2017/18 budget allocation and the program is outlined in the operational plan.

Risk Analysis:

The guidelines for this program includes clauses requiring applicants to have in place public liability insurance (minimum $20M), and/or any other appropriate insurance cover for the project or event.

The guidelines for the program include provisions relating to financial reporting, governance and a structured schedule to ensure that grantees fulfil the objectives of their application. A formal acquittal of the grant is required on completion of the project.

Consultation:

The report has been developed through a consultative process that has included input from a range of Council officers and an assessment panel.

Related Policy, Precedents and / or Statutory Requirements:

Not applicable.

Implementation Date / Priority:

Grant funding will be made available to recipients by 31 July 2017. A presentation of the Grants to recipients will be facilitated by the Library, Museum, Gallery and Cultural Services team.

Conclusion:

The Arts and Cultural Development Grant Program is a funding initiative that assists Council to work in partnership with community groups and organisations to deliver the outcomes envisaged through Creative Coffs – Cultural Strategic Plan 2017-2022, that enhance the cultural enjoyment for the region.

 


SC17/36       2017/18 External Grant Applications

Author:                        Section Leader Community Planning & Performance

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              Nil

 

Executive Summary

On 22 June 2017, Council adopted the 2017-2021 Delivery Program and 2017/18 Operational Plan. A number of unfunded projects were identified in these documents as strategic priorities for Council that were to be progressed if funding should become available. This report identifies those projects and seeks endorsement from Council to undertake applications for funding during the 2017/18 financial year through external grants in order to support the implementation of these projects. 

 

Recommendation:

That Council:

1.       Endorse any future applications for external grant funding for the unfunded projects identified in the 2017-2021 Delivery Program and 2017/18 Operational Plan. 

2.       Undertake briefings with both Federal and State Representatives and relevant agencies to share details regarding Council’s strategic priorities for external grant opportunities. 

 

Report

Description of Item:

The NSW Local Government Act states that “a council must have a program (its "delivery program") detailing the principal activities to be undertaken by the council to implement the strategies established by the community strategic plan".

On 22 June 2017, Council adopted the 2017-2021 Delivery Program and 2017/18 Operational Plan. A number of unfunded projects were identified in these documents as strategic priorities for Council that were to be progressed if funding should become available. This report seeks endorsement from Council for the organisation to progress with any external grant funding opportunities that support the implementation of the unfunded projects identified in the adopted 2017-2021 Delivery Program.

The projects identified in the 2017-2021 Delivery Program that are either part or fully unfunded are:

·    C.ex International Stadium EPIC Grandstand expansion project

·    C.ex International Stadium Carpark

·    Tennis Facility Feasibility Study

·    Sports Facility Plan priority projects:

-      Sawtell Toormina Rugby Union amenity block 

-      Clive Joass Memorial Sports Park Woolgoolga carpark 

-      Centennial Oval Woolgoolga installation of drop in cricket pitch

-      Toormina Sports Complex Criterion Track upgrade

-      Coffs Coast Sport and Leisure Park 1 and 2 permanent canteen and storage 

·    Coffs Coast Tourism Strategic Plan implementation

·    Organisation wide online booking system

·    Design and construct a new Cultural and Civic Space

·    Creative Coffs – Cultural Strategic Plan 2017-2022 implementation

·    Community and Cultural Facility Plan

·    Jetty Foreshores stages 5 - 6

·    Wharf St, Woolgoolga - Stage 2

·    Sandy Beach North - Shared Path Stage 1

·    CBD Masterplan - CBD CCTV Implementation

·    Place Planning Strategy initiatives

·    Coffs Creek Remediation Plan 

·    Review and update the Coffs Harbour City Koala Plan of Management

·    Pacific Highway bypass of Coffs Harbour impact assessment and planning project 

·    Woolgoolga Beach Reserve Community Infrastructure  Improvement Program

Issues:

Applications for external grant funding should be able to be accommodated within Council’s Long Term Financial Plan without unduly impacting Council’s Fit for the Future ratios.

Examples of grant funding that may be available to Council during 2017/18 include the Restart NSW Fund and the Building Better Regions Fund as well as other smaller capital or operational grant opportunities.

There is invariably a significant lead-in time associated with applications to major grant fund opportunities. Prior endorsement of projects for Council to pursue with regards to grant funding supports Council to be best prepared for upcoming opportunities. This is because it allows the necessary pre-planning work, such as briefing representatives/agencies, developing the business case, preparing project designs and confirming any partner involvement/collaboration, to be undertaken proactively and to the extent required in advance of the grant opening.

Prior endorsement allows Council to allocate resources to this grant preparation process in the knowledge that applications will be submitted so there is no wasted effort. Waiting for individual grant opportunities to open and seeking Council’s endorsement on a case by case basis can have a negative impact on the quality of any application because of the time sensitivities of meeting grant deadlines should a report to Council be required prior to commencing the application process.

Options:

At this time, the following options are available to Council:

1.    Adopt the recommendation provided to Council; this will provide clarity of the focus of grant applications for the 2017/18 financial year and allow staff to proactively plan for grant opportunities.

2.    Amend the recommendation provided to Council; depending on the nature of the amendment this may impact on Council’s ability to strategically plan for external grant opportunities in a coordinated manner.

3.    Reject the recommendation provided to Council; this will impact on Council’s ability to strategically plan for external grant opportunities in a coordinated manner.

Sustainability Assessment:

•     Environment

There are no environmental impacts associated with the preparation or content of this report; however, the projects identified within this report would each go through a process of environmental impact assessment.

•     Social

The projects identified within this report include a range of strategies to enhance the social development of the Coffs Harbour local government area.

•     Civic Leadership

The projects identified within this report are included in Council’s Integrated Planning and Reporting framework which enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve strategic objectives. The projects are contained within the 2017-2021 Delivery Program and 2017/18 Operational Plan which were informed by the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Several of the projects identified within this report would have positive economic implications during the requisite construction period and also positive economic impact in the long-term.

•     Economic - Delivery Program/Operational Plan Implications

The development and implementation of Council’s 2017-2021 Delivery Program and 2017/18 Operational Plan are accommodated within Council’s budget structure however, the documents identified a number of projects that could only be progressed if additional funds were sourced. If funds were received to deliver any of the projects identified within this report, then this would not impact the implementation or resourcing of the remainder of the 2017-2021 Delivery Program and 2017/18 Operational Plan.

Risk Analysis:

A risk assessment will be applied to each project identified within this report.

Consultation:

The projects identified within this report were determined with extensive community engagement and consultation with regards to the development of the MyCoffs Community Strategic Plan and the 2017-2021 Delivery Program and 2017/18 Operational Plan.

Related Policy, Precedents and / or Statutory Requirements:

N/A

Implementation Date / Priority:

If adopted, Council will make application to external grant sources as they become available throughout the 2017/18 financial year.

Conclusion:

It is recommended that Council endorse applications for funding during the 2017/18 financial year through external grants in order to support the implementation of those projects identified as unfunded in the 2017 Delivery Program. 

 

  


NOM17/12   Location of the Boardwalk in Stage 2-4 of the Jetty Foreshore (J4S) Upgrade

Attachments:          Nil

 

Motion:

Councillor Strom has given notice of her intention to move the following:

1.   "That Council endorses the 'Zig Zag' version of Jetty Foreshores Boardwalk;

2.   That design and project management processes and communication within and between departments, as well as Councillors and community, be reviewed to ensure that this does not occur again;

3.   That the cost of the changes to accommodate new location of Boardwalk be reported to Council."

 

Rationale:

There is some angst in the community about the location of the Boardwalk that is part of the J4S Stages 2-4 upgrade, and a perceived lack of consultation and communication with relevant stakeholders. It is vital for Council to demonstrate strong leadership, openness, transparency and inclusion in resolving this matter by bringing the matter before Council. As such I believe this matter must be determined in open Council, relevant stakeholders need the opportunity to hear and be heard.

Original concept plan

The initial community consultation in relation to Stages 2-4 of the Jetty Foreshores (J4S) beautification program was undertaken in 2013. The Jetty Foreshores Project and Surrounds Area concept plans presented to the community at that time are available on the Council website (see http://www.coffsharbour.nsw.gov.au/learning-and-prospering/projects/Documents/Jetty-Foreshores/J4S-Concept-Plan-Adopted-2013-10-24.pdf). The concept plan shows the Boardwalk on top of/through the dunes, and there was strong support for this from the community. On 24 October 2013 Council adopted 11 resolutions including the J4S Concept plan, implementation plan and preliminary budget, precinct planning, on-going relevant stakeholder consultation, and community vision for future land-uses in the locality.

Progress Report

A progress report was provided to Council for noting on 8 December 2016. The report included drawings that showed the Boardwalk located behind the dunes (see http://www.coffsharbour.nsw.gov.au/learning-and-prospering/projects/Documents/Jetty4Shores%20stage%202-4%20doc%20w%20logo.pdf). This anomaly was not detected at the time.

Re-location of Boardwalk

In May 2017 the "behind the dunes" location of the Boardwalk was brought to the attention of Council and subsequent back and forth dialogue between Council staff, Councillors and other "interested persons" has created conflict, accusations, counter claims, anger and frustration. Those desiring harbour views want the Boardwalk located on top of the dunes as depicted in the original concept plans. In contrast those wishing to avoid impact on the dunes want it behind the dunes as illustrated in the December 2016 drawings that formed the basis of the tender process.

Significant research has been undertaken by senior Council Staff to establish how the placement of the Boardwalk behind the dunes came to be. It appears that there was no instruction to re-locate the Boardwalk. Whatever the cause, it is vital to review communication within and between departments, as well as with Councillors and our community. Design and project management processes within Council will also need to be reviewed to ensure that a similar situation does not occur again.

Moving forward

It is important to note the following:

(1)     There was overwhelming support from the community during the consultation for a Boardwalk that provides harbour views; and

(2)     There is also strong community support for maintaining the vegetation - trees, shrubs and ground cover that ensures the integrity of the Dunes.

These positions need not be mutually exclusive as the desires of both points of view can be mostly accommodated by the construction of the "Zig-Zag" Boardwalk that has been recently developed (See http://www.coffsharbour.nsw.gov.au/learning-and-prospering/projects/Pages/Jetty-Foreshores-Project.aspx). This version includes a section on top of the dunes that is protected by the sheet-piling wall with clear harbour views, a short section crossing the dunes, and the remainder behind the dunes.

Staff Comment:

The location of the ‘Zig Zag’ version of the Boardwalk as described in this NOM is readily achievable from an engineering perspective and is consistent and compliant with the necessary requirements of Part 5 of the Environmental Assessment and Planning Act, and other relevant studies which apply to the Project.

A review of design, project and inter-team, and staff/councillor communication mechanisms and processes in order to identify improvements is strongly supported.

The costs of the changes to accommodate the new location of Boardwalk can be reported to Council.  


SI17/14         Transfer of land to Bongil Bongil National Park - Lot 132 DP 828013,  part Lot 11 DP 270302 and part lot 102 DP 259138, Bonville

Author:                        Team Leader Property Development

Authoriser:                  Director Sustainable Infrastructure

Coffs Harbour 2030:   LE3 Our natural environment and wildlife are conserved for future generations

Attachments:              ATT1  SI17/14     Location plan of Council land to be transferred to Bongil Bongil National Park  

 

Executive Summary

The National Parks and Wildlife Service have expressed interest in obtaining a number of Council land parcels for the purpose of adding the land directly to Bongil Bongil National Park at Bonville. The land parcels are heavily vegetated and contain significant and protected vegetation. The addition of the lands to the National Park is considered beneficial to both the Park and to the conservation of the land in the long term.

 

Recommendation:

That Council:

1.1.    Approve the Transfer of Lot 132 DP 828013, Part Lot 11 DP 270302 and Part Lot 102 DP 259138 as described in this report to the National Parks and Wildlife Service for incorporation into Bongil Bongil National Park on the basis of nil compensation.

1.2.    That costs of the transfer including survey, registration expenses at LPI and the transferees legal and conveyancing fees are to be the responsibility of the National Parks and Wildlife Service.

1.3.    Execute all documents necessary to facilitate the matter under the common seal of Council.

 

Report

Description of Item:

Council staff in recent years has held informal discussions regarding the transfer of 3 parcels of Council owned land to the National Parks and Wildlife Service which would be incorporated into Bongil Bongil National Park at Bonville. The land parcels are described as Part Lot 11 DP 270302, Part Lot 102 DP 259138 and Lot 132 DP 828013. Lots 11 and 102 are located at Moller Drive and Lot 132 is located on Lyons Road as detailed in the attachment to this report.

 

Lot 132 is a heavily vegetated triangular shaped parcel of land which was previously transferred to Council and comprised a residual portion from an adjoining residential subdivision. The land has been classified “Community Land” under the Local Government Act 1993 and comprises a considerable area of primary koala habitat. The land is zoned E2 and RE1 under the provisions of the Coffs Harbour LEP 2013 and has an area of approximately 8,941 square metres.

 

Part Lots 11 and 102 are located at Moller Drive, Bonville and comprise land that is also heavily vegetated. The land adjoins Bonville Creek and is zoned RE1 under the provisions of Coffs Harbour LEP 2013. This land is impacted by primary koala habitat and in total has an approximate area of 15,360 square metres. This land is also classified “Community Land” under the Local Government Act, 1993.

 

Council do not have any services on the land apart from a small stormwater drainage outlet and have no current or future plans for the use of the land other than its conservation for the community as passive open space.

 

Bongil Bongil National Park adjoins the three land parcels proposed to be transferred and the addition of this land to the Park is seen as beneficial by the National Parks and Wildlife Service.

 

Council adopted its Open Space Strategy in August 2010 and at “objective 7.1.3 Integrated Management of Open Space to Maximise Benefits”, the following action was adopted:

 

 “Lot 132 DP 828013 (Lyons Road) donate parcel to National Parks to add to Bongil Bongil National Park”.

 

The Open Space Strategy precinct analysis also adopted at Clause 4.1 twelve management principles to underpin the strategy and guide the development, management and use of open space in the Coffs Harbour LGA. The transfer of the land to the National Park would not be inconsistent with any of these principles.

 

The transfer of the land is seen as a functional and practical way to conserve the land and provide for its appropriate and consistent management as part of the National Park in perpetuity.

 

To transfer Part Lots 11 and 102 a subdivision will be required to excise the land from existing parent parcels and all costs associated with this process have been agreed to be covered by the National Parks and Wildlife Service. The Service has also agreed to pay all other costs associated with registration of the transfers and the plans at LPI as well as its legal expenses.

 

Upon finalisation of the land transfers it’s envisaged that Council will rezone the affected land E1 under the Coffs Harbour LEP 2013 at the next review of this document to ensure an appropriate zone that is consistent with the existing National Park.

 

Issues:

 

The main issue to be considered is whether the land is better managed by Council or as part of the National Park. Given the lands contain significant vegetation and adjoin the National Park the transfer is considered appropriate. The protection of biodiversity is a core function of this authority. Council, although losing control of the land, will benefit by a reduction in ongoing management and liability issues.

Options:

Council has two primary options available:

 

1.   To approve the transfer of the land parcels as proposed.

2.   To not proceed with the recommended transfers meaning Council retain the land and the responsibility for its ongoing management.

Sustainability Assessment:

•     Environment

The transfer of the land is seen as a positive outcome for land that has a primary focus of conservation. The inclusion into the adjoining National Park will ensure its appropriate ongoing management by an authority with conservation and the protection of biodiversity as its primary function. The transfer of the land will have no impacts physically on the land.

•     Social

The impact on social issues is considered minor and insignificant. The land will be retained in public ownership for and on behalf of the community.

•     Civic Leadership

Council’s transfer of the land at nil compensation is seen as a positive co-operative approach between State and Local Government Departments.

•     Economic – Broader Economic Implications

There will be minimal impact as a result of the transfer.

•     Economic - Delivery Program/Operational Plan Implications

Predominantly all costs associated with the matter are to be the responsibility of the National Parks and Wildlife Service who have agreed in writing to this arrangement. There are considered to be little if any costs that will need to be covered by Councils budget.

Risk Analysis:

The Risk in relation to this matter is assessed as minor and insignificant.

Consultation:

In addition to the talks with the National Parks and Wildlife Service, internal consultation has also been conducted. All internal stakeholders have been supportive of the proposal and have raised no issues that would suggest the transfers should not proceed.

Related Policy, Precedents and / or Statutory Requirements:

Section 377 (1) (H) of the Local Government Act 1993 requires the formal approval of Council in regard to the sale or exchange or surrender of land.

 

The land to be transferred is classified as “Community Land” under the Local Government Act 1993 and generally cannot be disposed of by Council however Clause 45 (4) of this Act permits an exception for land that is to be transferred for the purposes of being added to a National Park and being dedicated under the provisions of the National Parks and Wildlife Act 1974.

Implementation Date / Priority:

The matter will be actioned immediately upon resolution.

Conclusion:

This report addresses a proposal to transfer certain Council open space land that is heavily vegetated to the National Parks and Wildlife Service for the purpose of being added to the adjoining Bongil Bongil National Park at Bonville. The transfer is seen as an appropriate outcome for the future management of the land and its conservation.


 

 



SI17/15         Traffic Committee No. 3/2017

Author:                        Senior Engineering Officer - Traffic

Authoriser:                  Group Leader Strategic Asset Management

Coffs Harbour 2030:   MA2 We have a system of well-maintained and safe roads for all users

Attachments:              ATT1  SI17/15     Minutes Traffic Committee Meeting 3-2017 held on 13 June 2017

ATT2  SI17/15     Instruments Traffic Committee Meeting 3-2017 held on 13 June 2017  

 

Executive Summary

The Local Traffic Committee (LTC) Meeting minutes are presented to Council for approval of one regulatory item. The remainder of the recommendations were of a minor nature and were therefore approved under delegated authority by the Director of Sustainable Infrastructure. The report lists the minutes for Council to note.

 

 

Recommendation:

That Council:

1.    Approves the following LTC item:

 

T.37 - DA 0317/17 - No Parking Orlando Lane opposite 23-25,and Left turn only out of Orlando Lane at Orlando Street, Coffs Harbour intersection

 

That approval be given:

·      To make Orlando Lane a one way street from Orlando Street intersection to Edgar Street.

·      For a 20m No Stopping zone to be installed on the south side of Orlando Lane from 20m to 40m east of Orlando Street, Coffs Harbour, as per plan T.37-2017

 

2.    Notes the following minor LTC items which have been authorised by the Director of Sustainable Infrastructure:

 

T.33 – No stopping (Yellow Line) - Industrial Drive North Boambee Valley

 

A No Stopping zone to be installed on the west side of the corner at 11-13 Industrial Drive, North Boambee Valley for 28m (between driveways) to allow heavy vehicles to safely negotiate the bend and a double white lines on the bend, as per plan T.33-2017.

 

T.34 – Timed Parking - 89 West High Street, Coffs Harbour R509970,

 

The No Parking zone in front of 89 West High Street Coffs Harbour is replaced with 2 hour parking zone from 8:30am – 6.00pm Monday to Friday and 8.30am – 12.30pm Saturday, as per plan T.34-2017.

 

T.35 – Parking - 163-169a Orlando Street Coffs Harbour LifeHouse Church

 

The request for a 3 hour Parking zone from 8:30am – 6:00pm Mon to Fri and 8:30am – 12:30pm Sat, between Lawson Cres (west) and Druitt Court, Coffs Harbour is denied as there is parking available behind the premises concerned.

 

T.36 - No Parking zone extension, Thirteenth Ave, Sawtell - Primary School

 

The existing No Parking zone (14m long) on the east side of Thirteenth Avenue, Sawtell between Coronation Avenue and Eleventh Avenue, be lengthened to 30 metres by extending 8m north and 8m south, as per plan T.36-2017.

 

T.38  Request for lane line extension and No Stopping North Boambee Rd between Pacific Hwy and Mansbridge Drive Coffs Harbour

 

That approval be given for

·   The two westbound lanes at the start of North Boambee Rd to be continued up to Mansbridge drive

·   Install 70m No Stopping Zone on the south side of North Boambee Rd, between the Pacific Hwy and 15m past driveway.

·   Install 56m No Parking Zone on the south side of North Boambee Rd, east of Mansbridge Drive as shown T.38-2017.

 

T.39 - North Sapphire Lane, North Sapphire Beach Estate 6213367

 

No action taken to close the western end of North Sapphire Lane, North Sapphire, at the intersection of Island Road and White Bluff Road, as the highest peak hour volume of vehicles using North Sapphire Lane was found to be 8 cars.

 

T.40 -  DA751/16 Gowings Development Bus Bay /Loading Bay

 

The existing taxi zone in Vernon Street near the corner of Gordon Street, Coffs Harbour to be replaced with a Loading Zone, as per plan T.40-2017.

 

T.41 - 2017 Carlton Draught Coffs Harbour Gold Cup Day 3 August - Howard Street, Coffs Harbour Temporary Road Closure, R. 503110,

 

The temporary road closure of Howard Street, Coffs Harbour, on Thursday, 3 August 2017, between 9.00am and 6.30pm for Coffs Harbour Gold Cup 2017 subject to the following conditions:

1.    A current insurance certificate of currency for a minimum insured amount of $20 million and noting the Coffs Harbour City Council as an interested party for the event be submitted by 1st July 2017.

2.    NSW Police approval is obtained to be submitted by 1st July 2017

3.    The submission and approval of relevant council event application/s and compliance with any conditions imposed therein

4.    Traffic management plan to include a Risk Management Plan and Traffic Control Plan/s with map indicating any alternative routes required for traffic detours.  This includes the following conditions;

a.  Traffic Control Plans to be drawn to scale and indicate the provision of passageways and clearances for pedestrian and emergency access.  Plans should be prepared in accordance with Roads & Maritime Services Guide to Traffic Control at Worksites

b.  All signage erected for the event should not cause a hazard for motorists or pedestrians and be removed immediately following the completion of the event

c.  Temporary Speed Zone Authorisation is obtained from the roads authority for any reduced speed limit/s required as part of the traffic control for the event.  Where local council is the roads authority, notification of any reduced speed limit should be forwarded to Roads and Maritime Service and NSW Police

d.  Conformance with approved Traffic Management Plan and associated Traffic Control Plans which shall be implemented and controlled by Roads & Maritime Services accredited persons

5.    Consultation with emergency services (Fire & Ambulance) and any identified issues addressed

6.    Consultation with taxi and bus operators and arrangements made for provision of services during conduct of the event

7.    Community and affected business consultation including adequate response/action to any raised concerns

8.    Arrangements made for private property access and egress affected by the event

 

T.42 – Cex McDonalds Cycle Challenge,  Sunday 6 August 2017

 

The Cex McDonalds Cycle Challenge, from Stadium Drive via Hogbin Drive, Sawtell Road, Lyons Road, Pine Creek Way, Butler’s Road, Gleniffer Road, Boronia St, 6th Ave, and 18th Ave on Sunday 6 August 2017 from 7.00am – 2.00pm, or when all riders have returned to Geoff King Oval, has been approved subject to the following conditions:

1.    A current insurance certificate of currency for a minimum insured amount of $20 million and noting the Coffs Harbour City Council as an interested party for the event be submitted by 1 August 2017.

2.    NSW Police approval is obtained to be submitted by 1 August 2017

3.    The submission and approval of relevant council event application/s and compliance with any conditions imposed therein

4.    Where a Traffic Management Plan to include a Risk Management Plan and Traffic Control Plan/s with map indicating any alternative routes required for traffic detours as follows:

a.  Traffic Control Plans to be drawn to scale and indicate the provision of passageways and clearances for pedestrian and emergency access.  Plans should be prepared in accordance with Roads & Maritime Services Guide to Traffic Control at Worksites and to be submitted to Council before 1 August 2017

b.  All signage erected for the event should not cause a hazard for motorists or pedestrians and be removed immediately following the completion of the event

c.  Temporary Speed Zone Authorisation is obtained from the roads authority for any reduced speed limit/s required as part of the traffic control for the event.  Where local council is the roads authority, notification of any reduced speed limit should be forwarded to Roads and Maritime Service and NSW Police

d.  Conformance with approved Traffic Management Plan and associated Traffic Control Plans which shall be implemented and controlled by Roads & Maritime Services accredited persons

5.    Consultation with emergency services (Fire & Ambulance) and any identified issues addressed

6.    Consultation with taxi operators and arrangements made for provision of services during conduct of the event

7.    Community and affected business consultation including adequate response/action to any raised concerns

8.    Arrangements made for private property access and egress affected by the event

9.    The organisers are responsible for all costs associated with the temporary closure, including advertising.

10.  All participants to obey road rules at all times during the event.

 

T. 43 - Coffs Harbour Public School, Salamander Street, Coffs Harbour traffic management

 

Deferred pending further investigation.

 

T.44- 2017 Charity Walk Give Me 5 for Kids.

 

The 2017 Give Me 5 for Kids Charity Walk, between Tuesday 13 June and Saturday 17 June 2017 has been approved subject to the following conditions:

1.    The organisers and officials comply with conditions imposed by the Police, and take all reasonable measures to reduce obstruction to traffic during the course of the event.

2.    The provisions of the Australian Road Rules and relevant legislation should be observed.

3.    Sufficient qualified marshals are made available to properly control the event.

4.    That all affected residents and businesses be notified of the event.

5.    That organisers submit a traffic management plan and risk assessment

6.    A current insurance Certificate of Currency of the applicants Public Liability Insurance for a minimum insured amount of $20 million and noting the Coffs Harbour City Council as an interested party for the event.

 

T. 45 – Rolling Road Closure- Queens Baton Relay Thursday 1 February 2018  - 6186977

 

Deferred pending further investigation.

 

T.46 -Stadium Access Road Coffs Harbour Pedestrian Crossing.

 

A raised pedestrian crossing be installed in the Cex Coffs International Stadium access road as per the detailed design plan (drawing no 22-18717-C11)

 

T.47 - Illegal Parking - across driveway at 7 Beryl Street Coffs Harbour

 

·    2 hour parking spaces on the southern side of Beryl Street Coffs Harbour to be line marked between Pacific Highway and Marjorie Street.

·    A 30 minute parking and line mark parking spaces on the northern side of Beryl Street, Coffs Harbour between Pacific Highway and Marjorie Street, as per plan T.47-2017.

 

 

Report

Description of Item:

The Local Traffic Committee (LTC) Meeting minutes (attached) are presented to Council for approval of one regulatory item. The remainder of the recommendations were of a minor nature and were therefore approved under delegated authority by the Director of Sustainable Infrastructure. The report also lists these items for Council to note.

 

The minutes comprise nine regulatory traffic items, one road closure request, one temporary road closure, two events, two deferred items and one information item including the 2017 Carlton Draught Coffs Harbour Gold Cup Day and the Cex / Macdonalds Cycle Challenge traffic management plans.

Issues:

Council should note carefully the recommendations of the LTC as they relate to the authorisation of traffic control facilities and prescribed traffic control devices with the aim to improve road safety and traffic management on local roads

Options:

Council’s delegation under the Roads Act 1993 requires Council to seek the advice of the NSW Police and the Roads and Maritime Services (RMS) before exercising their delegated functions. This is done via the Local Traffic Committee.

 

In cases where the Local Traffic Committee advice is unanimous, and Council intends to follow that advice, Council may authorise the implementation of the facility or device without further notifying the RMS or the NSW Police.

 

If the Council wishes to act contrary to unanimous LTC advice, then Council must notify in writing, both the NSW Police and the RMS representatives on the LTC.  Council must then refrain from taking any action for 14 days so that the NSW Police or the RMS is given an opportunity to appeal to the Chairperson, Regional Traffic Committee should they wish.

 

In the case of an appeal, the decision of the Chairperson, Regional Traffic Committee is binding and final for matters under the Road Transport (Safety and Traffic Management) Act 1999.

 

Council does not need to notify the NSW Police or the RMS if they decide not to proceed with any proposal for any reason.

Sustainability Assessment:

•     Environment

Not applicable.

•     Social

The recommendations in the report serve to improve road safety and traffic flow in the Local Government Area.

•     Civic Leadership

Objective - MA2 We have a system of well-maintained and safe roads for all users.

MA 2.2 Facilitate safe traffic, bicycle and pedestrian movement - Provider

•     Economic – Broader Economic Implications

Not applicable.

•     Economic - Delivery Program/Operational Plan Implications

Council has an existing budget for minor works associated with traffic improvements.

Risk Analysis:

The risk assessment has identified the following risks associated with the Local Traffic Committee recommendations:

·     That Council fulfil its delegations as a road manager

·     That Council fail to implement risk mitigation measures identified in the Local Traffic Committee meeting

To mitigate these risks it is recommended that Council:

·     Consider carefully the recommendations from the Local Traffic Committee following investigation and approval of the Roads and Maritime Services and the Police

·     That Council implement the recommendations to mitigate the road safety risks.

Consultation:

The Local Traffic Committee members’ attendance is listed on the minutes.  Most of the matters raised were requests from the community.  Relevant stakeholders were consulted and a report was submitted to the Local Traffic Committee meeting.

Related Policy, Precedents and / or Statutory Requirements:

Traffic control facilities and prescribed traffic control devices may be authorised for use on a road or road related area, whether a public road or on private land, only by the RMS or Council.

 

Traffic may be regulated for various purposes by means of notices or barriers erected by a road authority.

 

Section 50 of the Transport Administration Act 1988 permits RMS to delegate its functions to other public agencies such as Councils.

 

Section 53A Part 6 permits RMS to give directions to Councils in relation to RMS functions.

 

The Road Transport (Safety and Traffic Management) Act 1999, incorporating the Road Rules 2008 provides for a system of traffic laws relating to all vehicles and pedestrians.

Implementation Date / Priority:

Road related modifications will be listed in the works program for installation within two months of the Council meeting.

Conclusion:

Council to confirm Minutes of the formal Traffic Committee Meeting 3/2017 by resolving the actions noted in LTC T.37: and Council to note that LTC Items T.34, T.35, T.36, T.38, T.39, T.40, T.41, T.42, T.43, T.44, T.45, T.46, T.47 and T.48 have been approved by the Director of Sustainable Infrastructure.

 

 


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SI17/16         Contract No. RFT-804-TO - Diggers Beach Reserve Upgrade

Author:                        Group Leader Strategic Asset Management

Authoriser:                  Director Sustainable Infrastructure

Coffs Harbour 2030:   PL2 Our public spaces are enjoyed by all our people

Attachments:              ATT1  SI17/16     CONFIDENTIAL          Tender Assessment Contract RFT-804-TO Diggers Beach Reserve Upgrade

Confidential in accordance with Section 10A(2)(d)(i),(d)(ii) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it, and information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

Tenders were called for the Digger Beach Reserve Upgrade works for a Lump Sum contract with tenders closing 3:30pm on Tuesday 23 May 2017.

The tenders received were in excess of the project budget.

 

 

Recommendation:

That Council consider tenders received for the amenities and pump station – Diggers Beach Reserve Upgrade, Coffs Harbour, Contract No. RFT-804-TO, and move the motion as detailed in the confidential attachment.

 

 

Report

Description of Item:

Open tenders were called for the works for a Lump Sum contract in local and capital city newspapers and via Council’s electronic Tenderlink portal for the Diggers Beach Reserve Upgrade.  The deadline for submission of tenders was 3:30pm on Tuesday 23 May 2017.

The Project is located within the Coffs Coast Regional Park which is land owned by National Parks and Wildlife Service and jointly managed by Coffs Harbour City Council and Office of Environment and Heritage. This activity is a partnership between National Parks & Wildlife Service (NPWS), Coffs Harbour City Council and the Coffs Coast Regional Park (CCRP) Trust Board.

Council prepared the draft Diggers Beach Masterplan and on August 17 2015 the Coffs Coast Regional Park board endorsed the draft plan for public comment. The draft plan was then exhibited during October and November of 2015.

The plan was placed on Councils website for 6 weeks and submissions were invited. Letters were sent to key stakeholders and an advertisement was placed in the Coffs Advocate notify the public of the exhibition.

Council received 11 written submissions and 92 signatories. The petition was opposing any leasing of land in the Northern Diggers precinct to the Aanuka Resort. The concerns were focused on commercial use of a public space, alcohol and anti-social behaviour and noise from functions. This view was also backed up in the majority of the community submissions which extended to lack of parking and increased rubbish from commercial functions.

A number of submissions supported the plan with the proposed improvements to the Diggers Beach Reserve Area.

The final result of this process was to modify the Masterplan by:

·    Deletion of reference to the “license” area in the northern precinct adjoining Aanuka resort

·    Relocation of the amenity block due to access issues in relation to the lifeguard storage component of the structure and NSW Police safety in design concerns.

·    Addition of a formed pathway through the northern precinct

·    Additional planting to Pinebrush Creek

The recommendation was to commence work on the southern precinct of the Diggers Beach Masterplan Reserve stage 1 Upgrade Project with further investigations to take place in relation to the northern precinct.

The proposed activity in stage 1 of the Diggers Beach Reserve Upgrade includes

·    Relocation and expansion of the public amenities to include a storage area for lifeguards within the reserve.

·    New internal footpaths.

·    Formal car parking.

·    Upgrade of sewer, water and electrical services to current standards.

·    Landscaping.

 

The existing amenities block has reached the end of its useful life. There is no sewer connection in the area and therefore the amenities rely on an outdated septic tank that poses environmental and health risks. The septic system is prone to failure during times of high rainfall or peak beach usage. The existing location and design pose safety and environmental risks.

 

The proposed amenities incorporates a new architecturally designed building with lifeguard storage, a new sewage pump station, water connection and electrical upgrades, parking, landscaping and footpaths.

Issues:

Tenders were submitted from

·    4D Build Pty Ltd

·    AJ Pipelines and Construction Pty Ltd

·    Burnett Civil Pty Ltd

·    Ledonne Constructions Pty Ltd

All were in excess of the nominated project budget.

Options:

1.       Adopt the recommendation provided in the confidential section of this report which is the most advantageous to Council and provides options for progression of the project.

2.       Allocate additional funding to enable submitted tenders to be assessed and adopted under the delegated authority for the General Manager.

Sustainability Assessment:

•        Environment

The proposed works will significantly improve pedestrian access and safety by relocating the amenities block to the east side of Diggers Beach Road, and reduce environmental impacts by decommissioning the old amenities block and septic tank. The new amenities block will be serviced by a pump station and rising main connected to the sewer reticulation system.

•        Social

Diggers Beach is the third most popular beach within the Coffs Harbour Local Government area and is considered the gateway of the Coffs Coast Regional Park. The beach is popular with locals and visitors and is patrolled by CHCC Lifeguards during the summer months and peak holiday periods. Provision of lifeguard storage facilities is essential for the current level of service and will provide more efficient services and enable faster response times for out of hours emergency rescues and responses.

The upgraded amenities will be a social benefit to locals and tourists and will be more in tune with enhanced amenity proposed in the Plan of Management. The popularity of the site is increasing and the existing infrastructure is aged and degraded.

•        Civic Leadership

The proposal will reinforce a number of elements of the Coffs Harbour 2030 Plan including:

LE 4.2 Implement programs which aim to make the Coffs Harbour Local Government Area pollution free

PL 2.2 Provide public spaces and facilities that are accessible and safe for all

PL 2.3 Provide safe and accessible play spaces for our children within each community

 

•        Economic

Broader Economic Implications

Construction of the amenities block and service infrastructure will provide local opportunities for contractors.

The architecturally design amenities will raise the standard of the reserve which will attract more visitors to the area.

 

Delivery Program/Operational Plan Implications

Funds for the project are contained in the 2016/2017 budget as follows:

Community Facilities Reserve                                 $180,000

Developer Contributions Other                                   $50,000

Grants previous years                                                $49,586

Contributions - Capital Other                                    $280,000

Total                                                                         $559,586

Risk Analysis:

Environmental issues exist as there is a high risk the septic tank could overflow during high rain events. The new design incorporates a pump station which will be linked to alarms and monitored remotely. This will significantly reduce the chance of a sewer overflow incident.

Pedestrian safety issues were investigated. The last traffic count was conducted in 2014 with the investigation period from July 9th to the 17th. The highest speed recorded was 49km/h. The normal travel speed was shown to be 29km/h. The volume of 350 cars per day factored up to 2017 equates to 391 vehicles.  No crashes have been reported in the last five years.

Based on the Austroads Guide to Traffic Management Part 12: Traffic Impacts of Developments, an amenities block does not warrant a Traffic Impact Assessment. The existing building requires pedestrians to cross the road in order to access it from the public open space area. The proposed new amenities will not require a road crossing for access.

Since Lifeguards have been patrolling Diggers Beach there have been five fatalities at Diggers Beach, all occurring outside of patrol hours. Due to the popularity of this beach and the common knowledge that it is patrolled, there is always a risk of swimmers using the beach outside of normal patrol hours. The installation of the permanent emergency lifeguard storage will significantly reduce response time after hours. This will mean that the risk is reduced.

Consultation:

The building is identified within the Diggers Beach Masterplan. It is fully supported by the NPWS and the CCRP Trust Board which was developed in consultation with the community and key stakeholders in 2015 and subsequently modified following additional consultation to select the most suitable site for the new amenities and storage area.

 

Related Policy, Precedents and / or Statutory Requirements:

The calling, receiving and reviewing of tenders was carried out in accordance with Part 7 Tendering of the Local Government (General) Regulations 2005.

 

Implementation Date / Priority:

Implementation will be dependent on Council's decision in relation to this matter. If Council resolves to adopt the recommendation in the confidential section, staff will enact the recommendation as soon as practical thereafter and contingent upon the successful completion of the second round of public consultation which is underway.

 

Conclusion:

The motion detailed in the attached confidential report will provide the best opportunity for completion of the work in a timeframe which minimises disruption at a competitive cost.

 


SI17/17         Contract No. RFT-833-TO - Modelling Water & Sewer Reticulation System

Author:                        Group Leader Strategic Asset Management

Authoriser:                  Director Sustainable Infrastructure

Coffs Harbour 2030:   PL1 Our infrastructure and urban development is designed for sustainable living

Attachments:              ATT1  SI17/17     CONFIDENTIAL          Tender Assessment Contract RFT-833-TO Water & Sewer Modelling

Confidential in accordance with Section 10A(2)(d)(i),(d)(ii) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it, and information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

Councils 2016/17 budget approved the following funding allocations,

a)      Network Analysis and Strategic Planning Sewer $400,000 and

b)      Water Network Analysis and Strategic Planning Water $400,000

Works proposed by this contract would complete a significant body of work related to these two budgeted items

Tenders were called for the works for a Lump Sum contract with tenders closing 3:30pm on Tuesday 13 June 2017.

Tenders were received from

1.       Cardno (QLD) Pty Ltd

2.       GHD Pty Ltd

Both tenders were deemed to be non-conforming tenders.

 

 

Recommendation:

That Council consider tenders received for the Modelling Water and Sewerage Reticulation, Contract No. RFT-833-TO, and move the motion as detailed in the confidential attachment.

 

 

Report

Description of Item:

Council’s 2016/17 budget allocates funding Network Analysis and Strategic Planning for Sewer and Water Network Analysis and Strategic Planning Water

Council's current Sewerage and Water Supply Strategies cater for augmentation works to meet both population growth and replacement works up to 2021.

Good business practice dictates that planning should be sufficiently forward looking to enable robust business plans to be developed and it is proposed to develop strategies to cater for growth, replacement and technology improvements up to the year 2050.

The tender calls on consultants to review growth trends, develop models of Council's water and sewer reticulation systems, analyse the system to determine future upgrades requirements, infiltration problem areas, water and sewer quality and provide Council with software with all data and modelling. This information will be used to plan future augmentation works, inform the setting of future developer contributions, and to develop an infiltration strategy for the sewer reticulation, and water quality and reservoir management plans.

Open tenders were called for the works for a Lump Sum contract in local and capital city newspapers and via Council’s electronic Tenderlink portal.  The deadline for submission of tenders was 3:30pm on Tuesday 13 June 2017.

Two tenders were received however both were deemed to be non-conforming tenders

The nature of the non-conformance was the failure to submit a tender by closing time and failing to include total scope and costs in Lump Sum.

Issues:

The works and information produced as part of this Tender are a critical component of the Water and Sewerage Strategies 2050 currently being undertaken and will be used to develop capital works and ongoing operational and maintenance planning.

Forecast growth, demand analysis of water requirements which are key deliverables of this tender are required to determine future upgrades of water reticulation system, treatment capacities and upgrade requirements, bulk water supplies, new reservoir requirements and operational strategies

For the water component the population growth, demand analysis, and wet weather analysis are required for the sewer component to develop sewer infiltration strategies, reticulation and pump station upgrade strategies, wet weather flow management strategy, strategies to minimise gas attack on sewers, treatment sizing and augmentation requirements, reuse strategy for both wet and dry flows and possible storage requirements and discharge augmentation requirements. The modelling will also be a key tool in negotiations with EPA re licensing of reticulation systems and treatment plants

Options:

1.       Adopt the recommendation provided in the Confidential Section of this report which is the most advantageous to Council and provides options for progression of the project.

2.       Amend the recommendation in accordance with the other options available under Clause 178(3) of the Local Government (General) Regulations. None of the options are likely to result in reduced cost or improved timeframes.

3.       Accept the non-conforming tender.

Sustainability Assessment:

·        Environment

 

The proposed works will enable Council to better manage water demand and minimize impacts on water supply sources. It will minimize sewer wet weather impacts on the environment, whilst ensuring the environmental safety of our waterways. It will also provide information that can better inform the future development of an updated Reuse Strategy.


 

 

·        Social

 

The development of the Water and Sewerage Strategy 2050 will build on the recognized success of the current strategies in meeting the community's growth needs their basic demands for efficient healthy service provision whilst minimising effects on the environment. It will help safeguard the public by ensuring a safe water supply and an effective sewerage system.

 

·        Civic Leadership

 

The proposal will reinforce a number of elements of the Coffs Harbour 2030 Plan including: “Places for Living”, “Learning and Prospering’ and “Moving Around” whilst informing the development of a key future Strategic planning document

 

·        Economic

 

Broader Economic Implications

 

The development of the Water and Sewerage Strategy 2050 of which these proposed works form a key component, gives the community confidence Council has planned essential services having broad economic benefits including continued growth in business, work opportunities and lifestyle choices in the Coffs Harbour area.

 

Delivery Program/Operational Plan Implications

 

Councils 2016/17 budget approved the following funding allocations,

a)      Network Analysis and Strategic Planning Sewer $400,000 and

b)      Water Network Analysis and Strategic Planning Water $400,000.

Risk Analysis:

Both tenderers are experienced in carrying out similar bodies of work for water authorities and are experienced users of the software nominated by Council.

Innovize Software, the software nominated, is being adopted by many authorities throughout the world and is used by most Northern NSW councils.  It is an ESRI partner which means its software links to our GIS and asset systems and uses generic algorithms to assist in processing the large volumes of data needed to calibrate the models and optimise modelling solutions

By not completing this modelling in a robust manner and fully understanding how the systems operate under all conditions we could potentially risk EPA intervention in licensing conditions and an increased failure rate of the system itself.

Consultation:

No specific consultation on this body of work has been undertaken however the findings of this modelling will inform the development of an overall strategy which will include detailed stakeholder consultation on key aspects of the overall strategy.

Related Policy, Precedents and / or Statutory Requirements:

Tender procedures and analysis were carried out in accordance with Council policy.

The calling, receiving and reviewing of tenders was carried out in accordance with Part 7 Tendering of the Local Government (General) Regulations 2005.

 

Implementation Date / Priority:

Implementation will be dependent on Council's decision in relation to this matter. If the recommendation is carried out it can be activated within weeks of the resolution.

Conclusion:

Given the importance of completing this body of work in a timely manner to the overall strategy it is recommended the motion detailed in the attached confidential report will provide the best opportunity for completion of this work in the desired timeframe required to develop the overall Water and Sewerage Strategy 2050 at a competitive cost.

  


T17/15          TRUST REPORT - Relocation of Marine Rescue Woolgoolga to Arrawarra Headland Facility - Progress Report

Author:                        Manager Holiday Parks and Reserves

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC1 Coffs Harbour is a strong, safe and adaptable community

Attachments:              Nil

 

 

Executive Summary

In accordance with Council’s resolution 2017/3 at its meeting held on 9 February 2017, progress reports are provided to each Council meeting on the relocation of Marine Rescue Woolgoolga to Arrawarra Headland.

 

 

Recommendation:

1.   That Council as Corporate Manager of the Coffs Coast Start Park Trust, note this progress report.

2.   That future progress reports on the relocation of Marine Rescue Woolgoolga and the Woolgoolga Surf Life Saving Club be made as and when significant milestones in the relocation projects are achieved.

 

 

Report

The Trust has received a series of reports providing updates on the progress of negotiations and arrangements to change existing tenures and to ensure the future operational requirements of both Marine Rescue Woolgoolga (MRW) and the Woolgoolga Surf Life Saving Club (WSLSC).

 

This report provides progress on the MRW relocation project as at 04 July 2017 (Council/ Trust report due date) and is detailed by the milestone in the table below.  It should be noted that the completion of milestones is, at certain stages, dependant on other parties.  Council officers recognise the critical importance of completing the MRW relocation project as quickly as possible to facilitate the progress of the WSLSC’s relocation.

 

Progress, in particular, is critical to the WSLSC due to grant acquittal deadlines and conditions.  Specifically the club advised the Trust that a Federal grant is at threat due to the WSLSC project not being “spade ready” by 30 June 2017.  The Club has further advised that the “spade ready” status is also critical to the clubs capacity to apply for a range of State Government grants such as the NSW Sport and Recreation Infrastructure Grants program.

 

The club advises that, for the purposes of the grants, “spade ready” equates to holding a determined Development Application.

 

The Trust has been concerned to ensure that all possible assistance was provided to the Club to ensure that the Federal grant acquittal requirements were satisfied by the June 30 deadline.

 


 

To this end the Trust has:

 

·     Issued a letter of intent detailing the arrangements and undertakings which will see the relocation projects come to fruition.

·     Entered in to a Deed of Agreement to lease with the WSLSC which provides for the redevelopment of the MRW site ( in due course) and commits the Trust to a long term lease to the WSLSC.

·     Entered into a Heads of Agreement with MRW and other stakeholders determining the relocation conditions and arrangements for MRW occupation of the Arrawarra Headland site.

·     Facilitated the issue of Owners Consent by Lands to enable the assessment of the DA for the WSLSC development.

 

Underpinning these efforts the Trust has also obtained:

 

·     Ministers consent of the Plan of Management for the future use and management of the Woolgoolga Beach Reserve, the content of which provides for the relocation of MRW and WSLSC and the redevelopment of the current MRW site.

·     Endorsement from Lands for both the lodgement of the DA by WSLSC and the issue of Owners Consent to enable assessment of the DA.

 

Both Lands and WSLSC have confirmed that the issue of Owners Consent is now being processed.

 

The WSLSC has verbally advised that the additional information provided by the Trust has been submitted to the Funding body and that they are confident that the funding is now secure.  Critical to confirming this absolutely is the issue of Development Consent.

 

As the critical requirements and timeframes for the Federal Grant funding for the WSLSC have now been substantially satisfied it is recommended that the Trust revert to receiving progress reports as significant milestones are met.  Council staff will continue to work closely with both MRW and the WSLSC to ensure that the relocation projects proceed in a timely fashion.

 

 

Milestone

Status as at 30 June 2017

Legal access to the Arrawarra Headland facility

NPWS officers have emailed Council  to confirm that a letter of consent to permit legal access will issue. The previous undertaking was to issue this letter by 16 June2017. Officers from NPWS have apologised for the  delay and assured the Trust that the matter is in hand.

 

Final design of the Arrawarra Headland facility

Awaiting outcome of DA before finalisation.

Development consent for the Arrawarra Headland facility

Ecological and Bushfire assessment are now to hand  and have been submitted to the assessing officer to facilitate assessment.

Tender and contract for construction of the Arrawarra Headland facility

Awaiting determination of DA before finalisation.

Surrender of Marine Rescue lease at Woolgoolga Beach Reserve

MRW has issued a letter acknowledging the lodgement of a DA by WSLSC and advising that they have no objection to the issue of Owners consent.

The letter also reiterates MRW intention to surrender the existing lease contingent upon  Council meeting its requirements for the new base operations at Arrawarra Headland.