Coffs Harbour City Council

15 February 2017

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 23 February 2017

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Trust Reports

19.      Requests for Leave of Absence

20.      Questions On Notice

21.      Matters of an Urgent Nature

22.      Consideration of Confidential Items (if any)

23.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 


Ordinary Council Meeting Agenda                                                   23 February 2017

Order of Business  

Directorate Reports - Business Services

BS17/03          Bank and Investment Balances for December 2016............................ 4

BS17/04          Bank and Investment Balances for January 2017.............................. 23

BS17/05          Quarterly Budget Review Statement for December 2016............ 42

BS17/06          Environmental Levy Projects Quarterly Report to 31 December 2016.................................................................................................................................... 47

BS17/07          Environmental Levy Committee Terms of Reference..................... 47

Directorate Reports - Sustainable Communities

SC17/05          2016-2020 Delivery Program - Six Monthly Report............................. 47

SC17/06          Creative Coffs - Cultural Strategic Plan 2017-2022 and Cultural Policy - Final.......................................................................................................................... 47

SC17/07          Planning Proposal to Permit a Vehicle Sales or Hire Premises on Lot 3 DP 1022408 & Lot 120 DP 1184992 6B & 10 North Boambee Road, North Boambee Valley.................................................................................................. 47

SC17/08          Coffs Harbour Local Environmental Plan - CBD Height Restrictions - Funding................................................................................................................... 47

Notices of Motion Sustainable Infrastructure

NOM17/03      Coffs Creek Remediation.............................................................................. 47

NOM17/04      Robin Street - vehicular guard rail........................................................ 47

Directorate Reports - Sustainable Infrastructure

SI17/02           Draft Vehicles on Beaches Policy & 4WD Beach Permit Fees & Charges.................................................................................................................................... 47

Trust Reports

T17/04             TRUST REPORT - Coffs Coast State Park Trust - Relocation of Marine Rescue Woolgoolga to Arrawarra Headland Facility - Progress Report.................................................................................................................... 47   


Ordinary Council Meeting Agenda                                                   23 February 2017

BS17/03       Bank and Investment Balances for December 2016

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS17/03   Investment Report for the period ending 31 December 2016  

 

Executive Summary

The purpose is to report on Council’s Bank Balances and Investments as at 31 December 2016.  Council receives independent advice and invests surplus funds in accordance with Councils Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

 

 

Recommendation:

That Council note the bank balances and investments totaling $180,296,203.51 (including from loans, Section 94 and other avenues that form the restricted accounts and are committed for future works) as at 31 December 2016.

 

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 December 2016 is attached.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for December 2016 are available in the Councilors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts.

•     Social

There are no perceived current or future social impacts.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to ther requirements stated within Council’s investments policy and the returns are acceptable in relation thereto.  In the long term earnings from investments can vary due to econcomic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government (OLG) investment policy guidelines.

•     Economic – Delivery Program/Operational Plan Implications

As at 31 December 2016 it is noted that the total bank and investment balances total $180,296,203.51, comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the investor is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Investors are compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors. Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments. Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favorable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADI’s) and are regulated in the same way as all other Australian banks. ADI’s are regulated by the Australian Securities and Investment Commission (ASIC) under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority (APRA) under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 27 November 2014.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

 

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and adopt the recommendation provided.

 

 


Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

BS17/04       Bank and Investment Balances for January 2017

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS17/04   Investment Report for the period ending 31 January 2017  

 

Executive Summary

The purpose is to report on Council’s Bank Balances and Investments as at 31 January 2017.  Council receives independent advice and invests surplus funds in accordance with Councils Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

 

 

Recommendation:

That Council note the bank balances and investments totalling $176,712,664.16 (including from loans, Section 94 and other avenues that form the restricted accounts and are committed for future works) as at 31 January 2017.

 

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 January 2017 is attached.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for December 2016 are available in the Councilors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts.

•     Social

There are no perceived current or future social impacts.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to ther requirements stated within Council’s investments policy and the returns are acceptable in relation thereto. In the long term earnings from investments can vary due to econcomic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government (OLG) investment policy guidelines.

•     Economic – Delivery Program/Operational Plan Implications

As at 31 January 2017 it is noted that the total bank and investment balances total $176,712,664.16, comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the investor is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Investors are compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments. Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favorable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADI’s) and are regulated in the same way as all other Australian banks.  ADI’s are regulated by the Australian Securities and Investment Commission (ASIC) under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority (APRA) under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 27 November 2014.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and adopt the recommendation provided.

 


Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

BS17/05       Quarterly Budget Review Statement for December 2016

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS17/05   Four Year Consolidated Income Statement

ATT2  BS17/05   Income and Expense Budget by Cost Centre

ATT3  BS17/05   Cash and Investment Position

ATT4  BS17/05   Capital Expenditure Budget

ATT5  BS17/05   Capital Funding Budget

ATT6  BS17/05   Key Performance Indicators

ATT7  BS17/05   Part A - Contracts

ATT8  BS17/05   Part B - Consultancy and Legal Expenses  

 

Executive Summary

The Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements under Clause 203 of the Regulation. This regulation requires a council’s responsible accounting officer to submit quarterly budget review statements to the governing body of Council. These minimum statements are contained within the attachments to this report.

 

The responsible accounting officer advises that the Quarterly Budget Review Statement indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.

 

 

Recommendation:

That Council:

 

1.    Note the Quarterly Budget Review Statements and the following estimated budget position as at 31 December 2016;

2016/17 Original Budget 

2016/17 Revised Budget

2016/17 Projected Budget

2016/17 Dec YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Recurrent Revenue

 

 

 

 

Rates & Annual Charges

$86,781

$86,785

$86,785

$87,278

User Charges & Fees

$33,104

$28,449

$28,457

$13,485

Interest & Investment Revenue

$5,700

$5,828

$5,828

$1,639

Other Revenues

$8,152

$13,427

$13,428

$7,142

Grants & Contributions provided for Operating Purposes

$20,924

$21,944

$21,915

$7,768

RECURRENT REVENUE

$154,661

$156,433

$156,413

$117,229

2016/17 Original Budget 

2016/17 Revised Budget

2016/17 Projected Budget

2016/17 Dec YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Recurrent Expenditure

 

Employee Benefits & Oncosts

$37,814

$37,901

$37,886

$22,455

Borrowing Costs

$11,498

$11,498

$11,498

$4,254

Materials & Contracts

$54,123

$58,967

$59,001

$17,420

Depreciation & Amortisation

$44,767

$44,767

$44,767

$22,384

Other Expenses

$12,236

$12,385

$12,385

$3,984

 

 

 

 

 

RECURRENT EXPENDITURE

$160,438

$165,518

$165,537

$70,497

 

 

 

 

 

NET OPERATING (DEFICIT)

($5,777)

($9,085)

($9,124)

$46,732

 

 

 

 

 

Capital Revenue

 

Capital Grants, Subsidies, Contributions and Donations

$24,317

$24,317

$31,924

$8,869

 

 

 

 

 

CAPITAL REVENUE

$24,317

$24,317

$31,924

$8,869

 

 

 

 

 

NET SURPLUS

$18,540

$15,232

$22,800

$55,601

 

2.    Approve the budget adjustments included in this Report with a net cash value of $25,000.

 

 

Report

Description of Item:

As part of the Integrated Planning and Reporting (IP&R) Framework for local government, the Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements.  These documents are collectively known as the Quarterly Budget Review Statement (QBRS) and form part of the framework of Clause 203 of the Regulation. This regulation requires a Council’s Responsible Accounting Officer to submit quarterly budget review statements to the governing body of Council. These minimum statements are contained within the attachments to this report.

 

Following is a list of recommended variations for the Quarter ending 31 December 2016 for the consideration of the Council. These variations are reflected in the projected budget as presented in the estimated budget position as at 31 December 2016 contained within the recommendation.

 

This is the first year that the Council has been presented with a budget in accrual format so that a direct comparison can be made with the end of year financial statements. The end of year financial statements exclude any internal transactions which may be recorded within our financial system so as to truly reflect our financial position. An example of such a transaction would be where the Council charges itself Rates for a property it owns. For financial statement preparation, such a transaction would be excluded from the financial statements.

 

Recommended variations for month ending 31 December 2016

 

OPERATING

 

Saltwater Freshwater sponsorship funding

25,000

 

 

Correspondence from the NSW Rural Fire Service (RFS) acknowledging concerns raised by councils in relation to changes in allocation methodologies for councils statutory contributions. As a result Councils have received a one-off transition grant which has been used to offset operational costs related to the RFS:

 

NSW RFS operational costs

51,735

NSW RFS one off transitional grant

(51,735)

 

 

Recent Coastal Works Commercial works won:

 

-     Kungala Rd culvert construction

60,000

-     Mechanical / Electrical commercial works

56,842

-     Arrawarra rest area water and sewer services

150,000

Revenue allocated to Coastal Works Reserve

(266,842)

 

 

Maintaining diversity on Coffs Coast coastal headlands (3 yr project), funded:

120,000

-     NSW Environmental Trust restoration and rehabilitation grant

(100,000)

-     Bushland regeneration funds, part of Councils annual Environmental Levy program

(20,000)

 

 

Recent CitySmart Solutions commercial works won:

 

-     Mudgee Council fibre optic installation

100,000

-     WRC Rally

90,000

Revenue allocated to CitySmart Solutions Reserve

(190,000)

 

 

Total Operating

25,000

 

 

CAPITAL

 

General Capital:

 

Harbour Drive / Gordon St Redevelopment additional costs:

 

-     Water Mains Renewals

110,000

Water Unexpended loan funds

(110,000)

-     Drainage works

155,000

-     Flood study to assess design requirement to raise footpath in front of ANZ Bank

15,000

Drainage program unexpended loans

(170,000)

 

 

CEX Stadium Carpark Extension

60,000

Reallocation of building renewal geotech/scoping budget which is Special Rate Variation funded from $160,970 to $100,970

(60,000)

 

 

Old Coast Road #1 Bridge upgrade works

35,000

Developer contributions (S94) funding of bridge works

(35,000)

 

 

Flood Mitigation works revised budgets:

 

-     Minor capital flooding and drainage works, nil to $20,000

20,000

-     Drainage Improvement investigation & design, $200,000 to $20,000

(180,000)

-     Detention Basin Spagnolos Rd, $682,695 to $490,000

(192,695)

-     Dredging Spoon Bill Lake, $29,826 to $25,359

(4,467)

-     Upper Shepherds Lane, nil to $2,000

2,000

-     Fiddamans Rd backwater flooding, $27,000 to nil

(27,000)

-     Pacific St Corindi (at Damien St intersection), $7,668 to nil

(7,668)

-     Orchid / Boulevarde Mullaway, $180,000 to $30,000

(150,000)

-     Ocean St Woolgoogla, $25,000 to $30,000

5,000

-     43 Ocean St Woolgoogla, $220,000 to nil

(220,000)

-     Arrawarra Beach Rd, $50,000 to nil

(50,000)

-     Polwarth Dr Coffs Harbour, $15,000 to $10,000

(5,000)

-     Antaries Ave / Polaris Close, $30,000 to $40,000

10,000

-     Marcia St Coffs Harbour, $30,000 to nil

(30,000)

-     Wharf St Woolgoogla open drain, nil to $50,000

50,000

-     Park Beach Flood Study, nil to $12,000

12,000

-     Coffs Creek Flood Study Review, nil to $20,000

20,000

-     Park Avenue Flood Management Study, nil to $2,000

2,000

-     Boambee Newports Ck Flood Plain Risk Management Study, nil to $5,000

5,000

-     Middle Creek Flood Study, nil to $2,000

2,000

-     Jordan Ck/Pine Brush Creek Small Catch Flood Study, nil to $2,000

2,000

-     Woolgoolga Jarratt Creek Drainage Study, nil to $2,000

2,000

-     9a Mavis Street Coffs Harbour, nil to $35,000

35,000

-     Wharf Lane, nil to $1,500

1,500

-     Wongala Estate Pipe Open Drain, nil to $10,000

10,000

-     55-57 Coramba Rd Coffs Harbour, nil to $27,500

27,500

-     20 to 22 Turpentine Ave Sandy Beach, nil to $80,000

80,000

-     440 Coramba Rd Coffs slip in neighbouring property, nil to $10,000

10,000

-     16 Kintorie to Pirani Pl Toormina

20,000

Flood mitigation unexpended loan funds

550,830

 

 

Water Capital:

 

Water Capital revised budgets:

 

-     Water Telemetry Red Hill Reservoir flowmeters, nil to $10,000

10,000

-     Featherstone Drive Stormwater drain - Mains Protection, nil to $20,000

20,000

-     Nana Glen Water Treatment plant Scada upgrade, nil to $35,000

35,000

-     Establish Yard Adjacent to Coffs Water Reclamation plant, nil to $20,000

20,000

-     Water Mains $1,988,050 to $884,161

(1,103,889)

-     Plant Assets $76,000 to $56,000

(20,000)

-     Minor works renewal, $21,900 to $1,900

(20,000)

-     Water Telemetry, $51,500 to $6,500

(45,000)

-     Woolgoolga Estate 150 diameter water main, nil to $135,000

135,000

Water Unexpended Loan Funds and Developer Contributions

968,889

 

 

Sewer Capital:

 

Sewer Capital revised budgets:

 

-     Sewage Pumping Stations (SPS) network, $1,000,000 to $180,000

(820,000)

-     Sewer mains, $327,000 to $60,000

(267,000)

-     Morgans Road Farm subdivision works, nil to $1,000

1,000

-     Sawtell Water Reclaimation Plant network, nil to $5,000

5,000

-     SPS plant, $1,000,000 to $135,000

(865,000)

-     Sawtell Pump Station (PS), $420,712 to $4,000

(416,712)

-     Minor Treatment Works, $170,000 to $110,000

(60,000)

-     Sewer plant assets, $87,000 to $70,000

(17,000)

-     Network analysis, $21,000 to $250,000

229,000

-     Sewage Pumping Stations PS 33 Upgrade Thompsons Rd, nil to $5,000

5,000

-     Corindi 200 & 150mm rising main, nil to $230,000

230,000

-     Moonee Gun Club 375 diameter water mains, nil to $120,000

120,000

-     PS 63 Sandy Beach Dr, Korora – Pumps & Incoming Reticulation Main, nil to $390,000

390,000

-     PS 68 Emerald Ave switchboard upgrade, nil to $5,000

5,000

-     PS 8 Firman Dr & PS 11 Marjorie St raise switchboards, nil to $16,000

16,000

-     Sewer Main Upgrade Fiddaman Rd, nil to $350,000

350,000

-     Bucca Rd to Tiki Rd via Skinners Ck 375 diameter water mains, nil to $50,000

50,000

-     Underbore Double Crossing 375 diameter water mains, nil to $130,000

130,000

-     11A Diversion Bonville Waters Dr to Sawtell SPS, nil to $460,000

460,000

-     Duke St SPS Gravity Sewer Inlet Reconfiguration & Storage, nil to $80,000

80,000

-     Corindi WRP Drying Beds Duplication, nil to $60,000

60,000

-     Coffs WRP Sludge Bins, nil to $180,000

180,000

-     SPS6 Safety Beach flood protection & connection to SRM21, nil to $60,000

60,000

-     PS70 Sapphire Gardens upgrade pumps & switchboard, nil to $70,000

70,000

-     SPS 67 Pelican Beach switchboard upgrade, nil to 20,000

20,000

-     SPS 19 Joyce St Pump Station upgrade & storage, nil to $265,000

265,000

-     SPS 12 Barcoo Ct switchboard & Pump Station lid upgrade, nil to $67,000

67,000

-     Upgrade PS 32 Catholic Club Coffs, nil to $200,000

200,000

-     PS 3 MacDougal St Corindi switchboard, pumps & valves, nil to $82,500

82,500

-     PS 31 & Rising Main Hearns Lake Rd Stage 2, nil to $20,000

20,000

-     Rising main North Bonvile to SPS, nil to $50,000

50,000

-     Demolition of Sawtell SewerTreatment Plant (STP), nil to $100,000

100,000

-     Sawtell Rising Main Environmental Compensatory Works, nil to $15,000

15,000

-     Upgrade PS 62 Links Ave Korora, nil to $1,000

1,000

-     Renew Sewer Main Crossing Cordwells Ck, nil to $90,000

90,000

-     SPS 61 Pacific Bay pumps upgrade, nil to $40,000

40,000

-     SPS3 Mildura St overflow storage, nil to $90,000

90,000

-     SPS 39 Park Beach Surf Club upgrade, nil to $160,000

160,000

-     SPS 62 Links Ave odour control, nil to $34,500

34,500

-     SPS 43a Cook Drive raise switchboard, nil to $20,000

20,000

-     S64 Sewer PS31 & rising main Hearns Lake Rd, nil to $350,000

350,000

-     Lining of defective sewer manholes, nil to $260,000

260,000

-     Lining of defective sewer pipes, nil to $340,000

340,000

-     Renew Sewer Reclamation Main (SRM) 61 between SPS61 to Charlesworth Bay Rd, nil to $65,000

65,000

-     Gundagai St sewer reticulation upgrade, nil to $200,000

200,000

-     Reline 600 diameter mains from Coffs WRP to Fishing Club, nil to $200,000

200,000

-     CCTV Inspection & condition assessment of sewer system, nil to $500,000

500,000

-     STP condition assessments, nil to $70,000

70,000

Sewer Unexpended Loan Funds and Developer Contributions plus reallocation of existing budgets

(3,235,288)

 

 

Total Capital

Nil

 

 

Operating

25,000

Capital

Nil

TOTAL

25,000

 

Issues:

This report is tabled to meet Council’s statutory requirements.

Options:

Council’s options in relation to this report are to:

 

1.   Adopt the recommendation provided to Council.

2.   Amend the recommendation provided to Council and then adopt.  This may impact upon the projected bottom line budgeted position.

3.   Reject the recommendation provided to Council.  This would revert the budget back to its original position prior to the recommendation being sought.

Sustainability Assessment:

•     Environment

There are no perceived short or long-term environmental impacts.

•     Social

There are no perceived short or long term social impacts.

•     Civic Leadership

Council strives to reach a balanced budget position by June 30 each year in conjunction with meeting its short term priorities.

•     Economic – Broader Economic Implications

This report assesses the current year’s projected budget position only. Any variations approved by Council are subsequently reflected in Council’s Delivery Program and may affect future economic sustainability.

•     Economic – Delivery Program/Operational Plan Implications

The original adopted budget for 2016/17 provided a surplus of $18,540,000 and a deficit of $5,777,000 before capital revenue.  The budget adjustments recommended in this report, together with revotes previously approved by Council, result in a projected budget surplus of $22,800,000 and a deficit of $9,124,000 before capital revenue.

Risk Analysis:

Not applicable.

Consultation:

Group Leaders and their relevant staff have reviewed their budgets by cost centre in consultation with Finance Business Partners.  Requested variations and variations adopted by Council have been included in the report.

Related Policy, Precedents and / or Statutory Requirements:

Under Local Government Regulations the Responsible Accounting Officer is required to submit a quarterly budget review to Council.

Implementation Date / Priority:

The approved variations will be updated in the affected budgets prior to release for review in the following month.

Conclusion:

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.  The Responsible Accounting Officer confirms the Quarterly Budget Review Statement indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 


Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

BS17/06       Environmental Levy Projects Quarterly Report to 31 December 2016

Author:                        Grants Administration Officer

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LE1 We share our skills and knowledge to care for our environment

Attachments:              ATT1  BS17/06   Environmental Levy Program Quarterly Project Status Report to 31 December 2016  

 

EXECUTIVE SUMMARY

This report provides Council with a quarterly status update to 31 December 2016 on the projects funded under the Environmental Levy (EL) Program for Council’s consideration and noting.

 

 

Recommendation:

That Council notes the status of the Environmental Levy Program projects as at 31 December 2016 as outlined in the attachment.

 

 

Report

Description of Item:

This report provides an update on the status of the EL Program projects as at 31 December 2016 and a project status report is attached.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not provided.

Sustainability Assessment:

•     Environment

The EL Program is designed to ensure that environmental strategies as outlined within the Coffs Harbour 2030 Plan “Looking after Our Environment” theme are addressed.  All projects recommended for funding state how they are linked to a Council approved action or priority in a Natural Resource Management strategy or plan.  All recommended projects will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA) and some may have positive flow-on impacts outside the LGA.

•     Social

Determination of successful projects is based on assessment criteria which includes the following:

·    Generate a community benefit;

·    Be community based, and

·    Protect and / or rehabilitate the natural environment.

•     Civic Leadership

Council’s EL Program seeks to promote sound environmental practices and promotes leadership and involvement in key environmental issues which accords with Council’s strategic theme of “Looking after Our Environment”.

•     Economic – Broader Economic Implications

The EL Program funds environmental projects that would not otherwise be undertaken with revenue funding. For 2016/17 twenty-four submissions were received requesting a total of $1,811,451.

•     Economic – Delivery Program/Operational Plan Implications

The EL Program is funded through a special rate and is accounted for separately. There was $1,285,738 available for the EL projects in 2016/2017, which included income from the EL and a contribution from the Water Fund of $50,000 towards the Orara River works.  Sixteen projects/programs totalling $1,255,153 are included in the Operational Plan with $30,585 held as a matching grants fund.

Risk Analysis:

Each individual project will have individual risk profiles which are considered by the project owners.

Consultation:

Council staff and relevant community groups have contributed individual reports which have been collated to prepare this report.

Related Policy, Precedents and / or Statutory Requirements:

Submissions are assessed in accordance with Council’s Environmental Levy Policy.  Council receives quarterly reports on the status of EL projects throughout the year.

Implementation Date / Priority:

The EL projects will continue to be monitored to ensure their implementation.

Conclusion:

This report summarises the quarterly status of the EL Program project for Council’s consideration and noting.

 


Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

BS17/07       Environmental Levy Committee Terms of Reference

Author:                        Grants Administration Officer

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LE4 We reduce our impact on the environment

Attachments:              ATT1  BS17/07   Terms of Reference: S355 Environmental Levy Committee

ATT2  BS17/07   Council Report - 11 August 2016 - Environmental Levy Program Review Project Scope  

 

Executive Summary

At Council’s meeting held on 25 August 2016 it was resolved:

 

“That Council and the Environmental Levy Committee review their Terms of Reference prior to conducting a program review.”

 

The reviewed ToR were developed by Council officers in consultation with the current EL Committee members and are attached to this report for Council’s endorsement.  This will enable the EL Program review to now commence with a findings report to be brought back to Council for consideration.

 

 

Recommendation:

That Council:

1.   Endorse the Terms of Reference for the Environmental Levy Committee; and

2.   Note the review of Environmental Levy Program will be completed to coincide with the appointment of new community members to the Environmental Levy Committee from 1 July 2017.

 

 

Report

Description of Item:

At Council’s meeting held on 14 July 2016 it was resolved:

 

That Council conduct a full review of the environmental levy program.  That a report be brought back to a full council detailing a full review.

 

A report providing a project scope (attached) for the full review of the Environmental Levy (EL) Program was provided for Council’s consideration at its meeting held on 25 August 2016.  It was resolved at that meeting:

 

“That Council and the Environmental Levy Committee review their Terms of Reference prior to conducting a program review.”

 

The reviewed ToR were developed by Council officers in consultation with the current EL Committee members and are attached to this report for Council’s endorsement.  This will enable the EL Program review to now commence with a findings report to be brought back to Council for consideration.

Issues:

There are no issues associated with the report.

Options:

It is considered that the following options are available to Council:

 

1.   Adopt the recommendation provided to Council and therefore endorse the reviewed ToR for the EL Committee.

2.   Amend the reviewed ToR for the EL Committee and then endorse.

3.   Reject the recommendation provided to Council and therefore retain the existing ToR for the EL Committee.

Sustainability Assessment:

•     Environment

The EL Program is designed to ensure that environmental strategies as outlined within the Coffs Harbour 2030 Plan “Looking after Our Environment” theme are addressed.  All projects recommended for funding state how they are linked to a Council approved action or priority in a Natural Resource Management strategy or plan.  All recommended projects will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA) and some may have positive flow-on impacts outside the LGA.

•     Social

The input of local community members into the operation of the EL Program enables a sense of community ownership, involvement, development and overall community well being.  The EL Committee provides valuable advice and provides a mechaism for consutlation and information sharing.

•     Civic Leadership

Council’s EL Program seeks to promote sound environmental practices and promotes leadership and involvement in key environmental issues which accords with Council’s strategic theme of “Looking after Our Environment”.

•     Economic – Broader Economic Implications

The EL Committee continues to assist in the preparation of the EL Program recommendations for consideration by Council.

•     Economic - Delivery Program/Operational Plan Implications

The EL Program is funded through a special rate and is accounted for separately.  There are no Delivery Program/Operational Plan impacts from the reviewed ToR.  Consultant costs to assist with the EL Program review will be funded from the existing budget in Governance Services.

Risk Analysis:

There are no identified risks in endorsing the ToR for the EL Committee.

Consultation:

The ToR were developed by Council officers in consultation with the current EL Committee members.

Related Policy, Precedents and / or Statutory Requirements:

The EL committee is an advisory committee established under section 355 of the Local Government Act 1993.

Section 355 How does a council exercise its functions?

 

A function of a council may, subject to this Chapter, be exercised:

 

a)   by the council by means of the councillors or employees, by its agents or contractors, by financial provision, by the provision of goods, equipment, services, amenities or facilities or by any other means, or

b)   by a committee of the council, or

c)   partly or jointly by the council and another person or persons, or

d)   jointly by the council and another council or councils (including by means of a Voluntary Regional Organisation of Councils of which the councils concerned are members), or

 

by a delegate of the council (which may, for example, be a Voluntary Regional Organisation of Councils of which the council is a member).

Implementation Date / Priority:

The reviewed ToR will be implemented once endorsed by Council.  The current term of the community members expire on 30 June 2017.  To ensure an orderly transition the appointment of new and additional community members will be effective from 1 July 2017.

Conclusion:

The reviewed ToR are presented for Council’s consideration and endorsement.  This will enable the EL Program review to now commence with a findings report to be brought back to Council for consideration.  The review will also be completed to coincide with the appointment of new community members to the Environmental Levy Committee from 1 July 2017.

 


Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

SC17/05       2016-2020 Delivery Program - Six Monthly Report

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  SC17/05   2016-2020 Delivery Program - Six Monthly Report  

 

Executive Summary

Under the Local Government Act, Council is required to report six-monthly on its progress and performance in helping to achieve the objectives of the Coffs Harbour 2030 Community Strategic Plan.

 

The Six-Monthly Progress Report (for the period 1 July to 31 December 2016) on the Coffs Harbour City Council 2016-2020 Delivery Program is tabled at this time. The Six-Monthly Progress Report identifies achievements and challenges recorded during the reporting period and provides updates on Council services, projects and key operational activities.

 

There are 236 actions detailed in the six-monthly report. The majority are recorded as being On Track; 27 are listed as Needing Attention, generally reflecting resourcing/workload issues; delays associated with the introduction of new systems or processes; and/ or the impact of external factors.

 

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community. The reporting period saw many highlights including:

·    Coffs Harbour winning the IFEA World Festival and Event City Award (for the second year in a row);

·    Completion of the Duke Street extension and Harbour Drive/Gordon Street intersection upgrade works;

·    A new calendar year record for passenger numbers at Coffs Harbour Regional Airport;

·    Tenth anniversary celebrations for Coffs Harbour Regional Gallery’s signature event, the Eutick Memorial Still Life Award;

·    Council support and delivery of NAIDOC Week events and the annual Grace Roberts Awards;

·    The final two One-Day matches of the 2016 Women’s International Cricket Series held at the C.ex Coffs International Stadium;

·    Top industry awards for the Park Beach and Woolgoolga Lakeside Holiday Parks;

·    The launch of the ‘MyCoffs‘ Community Strategic Plan review project to engage the local community in shaping the future of Coffs Harbour;

·    Extensive road, bridge and cycleway works;

·    Delivery of environmental and sustainability initiatives;

·    Delivery of a range of community, economic and sporting programs.

 

 

Recommendation:

That Council:

1.   Adopts the Six-Monthly Progress Report (for the period 1 July to 31 December 2016) on the Coffs Harbour City Council 2016-2020 Delivery Program for public release.

2.   Endorses the discontinuation of reporting measures M0177, B0150 and P0239 from the six-monthly reporting format.

 

Report

Description of Item:

Coffs Harbour City Council began implementing its 2016-2020 Delivery Program on 1 July 2016. The Delivery Program must include a method of assessment to determine the effectiveness of Council’s principal activities in achieving the objectives of the Coffs Harbour 2030 Community Strategic Plan. Progress reports must be provided to Council at least every six months. While it is a legislative requirement, the Six-Monthly Progress Report also represents a valuable opportunity for the organisation to evaluate its performance and account to the local community.

The Six-Monthly Progress Report (for the period 1 July to 31 December 2016) on the Coffs Harbour City Council 2016-2020 Delivery Program is tabled at this time. Once adopted, the 6-monthly Report will be posted on Council’s website and printed copies will also be made available at Council’s display locations.

Issues:

The Six-Monthly Progress Report is an overview of Council’s activities that respond to the objectives and strategies of the Coffs Harbour 2030 Community Strategic Plan. It refers to the period 1 July to 31 December 2016.

In the 2016-2020 Delivery Program, Council details a range of actions (projects and ongoing tasks) that are aligned with one or more of the Strategies that are set out in the Coffs Harbour 2030 Plan.

The updates include ‘traffic lights’ which indicate whether an action is On Track (green light), Needs Attention (orange light), or Critical (red light). A grey traffic light indicates that an action is On Hold - in these cases, the action may be yet to start, not active this reporting cycle, or awaiting funding or the outcome of other processes including the development of data systems.

During the period, progress reports were submitted for a total of 236 actions implemented by Council. The updates indicate the majority of actions are On Track. A total of 27 actions are recorded as Needing Attention, these reflect resourcing/workload issues; delays associated with the introduction of new systems or processes; and/ or the impact of external factors. Progress reports indicate how it is proposed to bring these actions back On Track

As a result of the reporting process, staff have recommended a number of measures be discontinued because the information is reported elsewhere. These are:

Measure

Description

Reason for discontinuing

M0177

Major events ROI (biannual summary)

Updates relating to this action are encompassed in reporting for B0024 Events; Reporting updated six-monthly to record number of event days, type of events, participation numbers, spectator numbers, visitor nights and estimated economic impact.

B0150

Roads Capital Works Renewals

Updates relating to this action are encompassed in reporting for B0042 Roadworks; Report on implementation of Roadworks program in period.

P0239

Building Asset Conditioning Framework

Updates relating to this action are encompassed in reporting for B0124 Condition Assessments; Asset condition assessments carried out in accordance with programs.

With Council’s endorsement, these measures will be removed from the six-monthly reporting format.

Significant Achievements

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community. The reporting period saw many highlights including:

·    Coffs Harbour winning the IFEA World Festival and Event City Award (for the second year in a row);

·    Completion of the Duke Street extension and Harbour Drive/Gordon Street intersection upgrade works;

·    A new calendar year record for passenger numbers at Coffs Harbour Regional Airport;

·    Tenth anniversary celebrations for Coffs Harbour Regional Gallery’s signature event, the Eutick Memorial Still Life Award;

·    Council support and delivery of NAIDOC Week events and the annual Grace Roberts Awards;

·    The final two One-Day matches of the 2016 Women’s International Cricket Series held at the C.ex Coffs International Stadium;

·    Top industry awards for the Park Beach and Woolgoolga Lakeside Holiday Parks;

·    The launch of the ‘MyCoffs‘ Community Strategic Plan review project to engage the local community in shaping the future of Coffs Harbour;

·    Extensive road, bridge and cycleway works;

·    Delivery of environmental and sustainability initiatives;

·    Delivery of a range of community, economic and sporting programs.

Options:

As this report is to enable compliance with a legislative requirement and the public release of an information resource for Council and the community, an option analysis is not required.

 

Sustainability Assessment:

•     Environment

Apart from printing and energy costs associated with compiling the report, there are no environmental impacts flowing from the preparation of the Six-Monthly Progress Report (for the period 1 July to 31 December 2016) on the Coffs Harbour City Council 2016-2020 Delivery Program. However, the report considers Council’s progress and performance in regard to the delivery of environmental strategies for the Coffs Harbour local government area.

•     Social

Similarly, the report considers Council’s progress and performance in regard to the delivery of social strategies for the Coffs Harbour local government area. The preparation and publication of the report is consistent with Council’s commitment to accountability to the community.

•     Civic Leadership

The Integrated Planning and Reporting Framework enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve the 2030 objectives. This is consistent with the Coffs Harbour 2030 Community Strategic Plan strategy LC3.1: Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour.

•     Economic – Broader Economic Implications

The report considers Council’s progress and performance in regard to the delivery of strategies aimed at stimulating the economic sustainability of the Coffs Harbour local government area.

•     Economic - Delivery Program/Operational Plan Implications

The annual development and review of the Delivery Program and Operational Plan are accommodated within Council’s budget structure. This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

The preparation of a Six-Monthly Progress Report is a legislative requirement. A risk analysis is not applicable in this instance.

Consultation:

The preparation of this report involved engagement with Executive Leadership, Group Leaders and staff responsible for reportable actions across Council.

Related Policy, Precedents and / or Statutory Requirements:

Section 404 of the Local Government Act 1993 applies. In summary, it requires that:

•        A council must have a Delivery Program, detailing the principal activities it will undertake to achieve the objectives established in the Community Strategic Plan, within the resources available under the Resourcing Strategy.

•        The Delivery Program must include a method of assessment to determine the effectiveness of each principal activity detailed in the Delivery Program in achieving the objectives at which the activity is directed.

•        The General Manager must ensure that progress reports are provided to the council, with respect to the principal activities detailed in the Delivery Program, at least every 6 months.

Implementation Date / Priority:

If adopted by Council, the Six-Monthly Progress Report (for the period 1 July to 31 December 2016) on the Coffs Harbour City Council 2016-2020 Delivery Program will be published as soon as it is practical to do so.

 

Conclusion:

The Six-Monthly Progress Report (for the period 1 July to 31 December 2016) on the Coffs Harbour City Council 2016-2020 Delivery Program identifies specific achievements or challenges recorded during the reporting period and provides updates on Council Services, projects and key operational activities.

While it satisfies a legislative requirement, the report is a valuable resource to assist the community to understand what Council does and how effective it is in helping to achieve the objectives of the Coffs Harbour 2030 Community Strategic Plan.

It is recommended that Council adopt the report for public release.

 


Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

SC17/06       Creative Coffs - Cultural Strategic Plan 2017-2022 and Cultural Policy - Final

Author:                        Group Leader Community & Cultural Services

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LP2 We have a strong and diverse economy

Attachments:              ATT1  SC17/06   Cultural Policy Final

ATT2  SC17/06   Creative Coffs - Cultural Strategic Plan 2017-2022

ATT3  SC17/06   Summary of Submissions & Amendments to the Plan

ATT4  SC17/06   CONFIDENTIAL          Public Submissions to the Cultural Plan

Confidential in accordance with Section 10A(2)(a) of the Local Government Act as it contains personnel matters concerning particular individuals (other than Councillors).  

 

Executive Summary

In December 2016, Council endorsed the public exhibition of a draft Cultural Policy and a draft Creative Coffs - Cultural Strategic Plan 2017- 2022. Considerable stakeholder consultation occurred in the formation of the draft plan and draft policy which was placed on public exhibition from 14 December 2016 to 31 January 2017.

The public exhibition resulted in twelve submissions. The responses to the public submissions and resultant amendments to the plan and policy have been endorsed by the Cultural Reference Group. The final Cultural Policy and Creative Coffs – Cultural Strategic Plan 2017-2022 is now presented to Council for adoption.

The next stage of the cultural strategic planning process will assess the potential requirements, needs, strategic impacts and benefits of a new Performing Arts Centre (performance and conferencing events) in the region.

 

 

Recommendation:

That Council:

1.   Adopts the Cultural Policy (Attachment 1)

2.   Adopts the Creative Coffs - Cultural Strategic Plan 2017-2022 (Attachment 2)

3.   Notifies parties who made a submission during the consultation described in the report of Council’s decision.

4.   In accordance with Strategy 2.5 of the Creative Coffs - Cultural Strategic Plan 2017-2022, notes the commencement of the next stage of the cultural strategic planning process, being Stage 2a) Finalise issues and options analysis for future performance and/or conference venue(s) in Coffs Harbour that include a Performing Arts Space.

 

Report

Description of Item:

The Coffs Harbour LGA enjoys an active and diverse cultural life, enjoyed by many in the broader community.

The Policy and Plan confirm the central role of arts and culture to the liveability, social and economic opportunities of the area and provides an approach for Council, the community and its partners to understand, support, celebrate and develop the creative and cultural life of the region.

Importantly, the Plan frames a broader range of activity than ‘the arts’ and is concerned with both the lifestyle of Coffs residents and the experience of visitors.

Stage 1 – Cultural Policy and Strategic Planning

The Cultural Policy and Creative Coffs - Cultural Strategic Plan 2017-2022 provide the components for Stage 1 of a two staged cultural strategic planning process. 

The Policy and Plan were both developed in conjunction with the Cultural Reference Group and Positive Solutions - a consultant engaged for Stage 1 of a two staged cultural strategic planning process as endorsed by Council in November 2015.  Both documents are underpinned by comprehensive situational analysis and extensive community and stakeholder engagement.

The Policy and Plan provide a framework to guide the cultural investment and activity over the next 5 years and inform our planning, programming and funding priorities.  This investment includes the provision of cultural facilities, services and programs, financial support including grant-making, capacity building, facilitation, and partnership-building.

The Plan is structured to allow its vision, goals and strategies to inform the Delivery Program and shape Operational Plans as required by the Council’s Integrated Planning and Reporting framework.

The Policy and Plan put forward a vision, goals and strategies to recognise the central role of arts and culture to the liveability of our region including economic, social and cultural wellbeing as follows:

Vision

A vibrant and creative Coffs lifestyle enriched by its natural beauty, diverse people and capacity for innovation.

Goals

1. Engage our community and visitors in the cultural life of the area

2. Create and maintain vibrant cultural and public spaces

3. Understand and celebrate our Aboriginal and diverse cultural heritage

4. Value and support our creative industries; and

5. Encourage connections, collaboration and partnerships.

 

Stage 2 Methodology - Finalise options development, needs and feasibility analysis for future performance and/or conference venue(s) in Coffs Harbour that include a Performing Arts Space.

At its meeting of 26 November 2015, Council resolved that the second stage of the cultural facility planning should include a Feasibility and Cost Benefit Assessment for a Performing Arts Centre for Coffs Harbour which will include exploring options for public/private partnerships and assess existing venues for expansion or redevelopment opportunities.

This process is now captured as Strategy 2.5 in the Creative Coffs – Cultural Strategic Plan 2017-2022.

This Strategy allows for an analysis of, integration and evaluation against the desired economic, social and cultural outcomes within the strategic context of the Cultural Policy and overall plan.

Issues:

Public Submissions – Draft Creative Coffs - Cultural Strategic Plan 2017-2022 and Draft Cultural Policy

The draft Policy and draft Plan were placed on public exhibition from 14th December 2016 to 31st January 2017.  Twelve submissions were received, with five from organisations and seven from individuals.  

Council staff reviewed the submissions and also sought feedback from the Cultural Reference Group.  Where assessed as having merit, the content of the final Policy and Plan has been amended as noted in Attachment 3.  The Cultural Reference Group endorsed these amendments at their meeting of 7th February 2017. 

The following general themes were raised in two or more submissions:

·    Overall congratulations on the quality of the Plan and support for its directions

·    Achievement  of the strategies will benefit both tourists/visitors as well as residents

·    Offers from organisations to be identifed as a partner on specific strategies

·    Importance of activities and access for older people and people with disabilities

·    The pressing need to address marketing and communications challenges

·    Data collection challenges and an offer to assist

·    The increasing importance of film and screen audience and industry development

·    Encouragement for continuing and improved linkages external to the LGA including neighbouring councils, Arts Mid North Coast and other regional organisations

 

The following views were expressed regarding cultural facility renewal and development:

·    Support for an assessment of the feasibility of a Performing Arts Centre (performance and conference events)

·    There is a need for a larger and improved library and regional gallery facility

·    Support for the identified enhanced cultural facility projects in the Plan noting that these should ensure greater economic benefit and can enhance the City Centre as a cultural hub rather than fragmenting the City

·    Support for 1986 proposal for the City Hill development of a cultural and civic centre for the City to provide for cultural activity as well as sports

·    Core services (such as a “sound road network, adquate drainage, community facilities and linking pathways”) perhaps a higher priority than a Peforming Arts Centre (performance and conference events)

Cultural Tourism

The most substantial amendment to the final Plan is a result of the submission from Arts Mid North Coast (AMNC) which quotes the OECD:

“Cultural tourism is one of the largest and fastest-growing global tourism markets. Culture and creative industries are increasingly being used to promote destinations and enhance their competitiveness and attractiveness”

AMNC suggests considerably more discussion of this aspect in the Plan in Section 2.1.4. After further consideration, the Plan has been amended to include material further outlining the opportunities for cultural tourism development in the Coffs Harbour LGA, particularly noting the potential role of expanded cultural facilities and opportunities from cultural heritage collections.

The existing strategies are considered sufficient to cover the activity required but this submission highlights an important opportunity for the region.

The expanded analysis is consistent with the Coffs Coast Tourism Strategic Plan 2020.

 

Feedback from the Cultural Reference Group

At its meeting to consider submissions to the draft Policy and the draft Plan, the Cultural Reference Group requested a minor revision to make the intent of Goal 3 more explicit in its intention concerning Aboriginal culture. The revised Goal 3 now reads:

“Understand and celebrate our Aboriginal and diverse cultural heritage.”

Additional material

In January 2017, during the submission period, detailed statistical information about arts attendance and participation in Coffs Harbour/Grafton was published by the Australia Council for the Arts and the Australian Bureau of Statistics. This data has been considered and included in the final Plan with the appropriate commentary at Section 2.3.

Stage 2 - Finalise options development, needs and feasibility analysis for future performance and/or conference venue(s) in Coffs Harbour that include a Performing Arts Space.

During the initial Stage 1 consultations, survey respondents gave strong support for the need for upgraded cultural facilities in the LGA.  Participants ranked the highest priorities for Council action to include the creation of a Performing Arts Centre, and creation of a Civic/Cultural Hub/Precinct and better arts and culture amenities.  These priorities were also reflected through 107 written responses and additionally at the Big Picture community events during the MyCoffs community strategic planning process in 2016.

There is still, however, a lack of a common view amongst stakeholders and the community regarding the needs, size and predominant purpose of a Performing Arts Centre in particular.  The views captured during the 2016 consultations differed widely.  Strong and extremely varied views about what a Performing Arts Centre is, the size, and its purpose were expressed.  There are also strong views for and against the concept of additional performing arts space and its location.

As an example, views and descriptions of a new performing arts space in the LGA ranged from a 6,000 seat entertainment centre to a 2,000 convention centre with ability to house indoor sports, exhibitions and performances to a 600-700 seat more traditional drum style multi-tier theatre with a flytower.  It is also important to consider what size facility would also best align with the mix of facilities currently available in Coffs Harbour LGA, capacity to pay and projected needs for a growing regional centre.

In order to scope a full feasibility study, the size and purpose of the facility must be determined.  Accordingly, the methodology for Stage 2 will be progressed in two parts being:

Stage 2a) – Finalise Issues and Options – Performing Arts Centre

This stage will finalise the needs analysis, size and purpose for the facility, high level costs and benefits and options available for Council’s consideration.  An Expression of Interest process will be facilitated to identify and explore options for public/private partnerships and assess existing venues for expansion or redevelopment opportunities.

Stage 2a) will be reported back to Council prior to the commencing Stage 2b).

Stage 2b) Full Feasibility Study

If endorsed by Council, Stage 2b will include a feasibility study that includes the financial (operational and capital), social, economic, environmental and cultural costs and benefits of the Performance Arts Centre facility that has been identified from Stage 2a).  The most suited location for the Performance Arts Centre facility type identified will also be considered.

Options:

The following options are available to Council:

 

1.   Adopt the recommendations provided in this report adopting Creative Coffs – Cultural Strategic Plan 2017-2022 and the Cultural Policy

2.   Amend or reject the recommendations as Council may wish to propose alternate options.

3.   Reject the recommendations provided to Council which may impact on the valuable progress and contributions made to date on this matter.

Sustainability Assessment:

·    Environment

Both nature and celebration of the natural environment has been highlighted as a key importance to the cultural life and community in the development of the Plan.  A number of strategies are in place to reflect this and to assist sustainability of the cultural and creative sectors.

·    Social

The overall direction and the strategies outlined in the Cultural Policy and Cultural Strategic Plan 2017-2022 identify clear social, economic and cultural benefits and outcomes to the community.  These recognise the central role of arts and culture to the liveability of our region including economic, social and cultural wellbeing.

·    Civic Leadership

Civic leadership is shown through the ongoing implementation of the Coffs Harbour 2030 Community Strategic Plan which includes the following objectives and strategies addressed by the Plan and Policy including:

-      LP 2  We have a strong and diverse economy

-      LP 3 Our city centre is a place where people can live, work and play

-      LP 1.2 Promote the Local Government area as a lifestyle location for e-workers.

-      LP 3.2 Develop the city centre as a social and cultural focus for Coffs Harbour.

-      LP 5.1 Promote and support a culture of lifelong learning.

-      LC 1.1 Build pride and identity in Coffs Harbour as a community and a place.

-      LC 1.6 Promote opportunities for all to fulfill their potential.

-      LC 4.1 Support local artistic and cultural expression.

-      LC 4.2 Support opportunities for artistic and cultural growth and enjoyment.

·    Economic – Broader Economic Implications

Strategies within the Plan identify areas of future growth and prosperity from the cultural economy (including cultural tourism) and initiatives to provide increased access to a wide variety of cultural products and services, to foster the vision of our artists and creative industries and champion them to succeed.

·    Economic - Delivery Program/Operational Plan Implications

Creative Coffs – Cultural Strategic Plan 2017-2022 has been developed with careful consideration of Council's current internal capacity and resources.  It recognises that delivering strategies that involve partnering with community, business and government need to be built upon.  These relationships will be particularly significant for the successful outcomes of infrastructure, programming and outreach strategies.  Assessment of the appropriate role(s) for Council will form part of the consideration of Council’s involvement in any project or activity.

Implementation of the strategic plan will require an ongoing allocation of Council funds and other project bid and project based grant allocations (if successful) and a detailed operational work plan for each strategy. These will need to be developed as part of the business planning and delivery program processes and considered in Council’s long term budget forecasts against Council's overall future funding and delivery priorities.

Risk Analysis:

Risk analysis will be made on a strategy by strategy basis. The Policy and the Plan are intended to ensure that clear planning proceeds at an operational level in in a manner which supports other Council strategies and plans. It is also intended to mitigate the risk of unco-ordinated or ad hoc action.

Consultation:

A comprehensive stakeholder engagement process was undertaken by consultants and staff between June and November 2016 and included:

-      Individual interviews with stakeholders.

-      Seven focus group discussions that were held with different sections of the community.

-      Several meetings with the Cultural Reference Group, formed of 8 community members from diverse backgrounds and chaired by the Mayor.

-      An online survey which enabled the wider community to describe their engagement with arts and cultural activity, and express their aspirations for future cultural development of the area.  857 responses were received.

-      A public meeting, attended by over 60 people.

-      Submission boxes in 7 locations across the local government area and submissions from individuals and organisations.

-      Information gathered from community consultations and surveys including the Community Wellbeing and Customer Satisfaction Surveys, MyCoffs 2030 Surveys and Big Picture events.

The Cultural Reference Group at their November 2016 meeting endorsed the draft strategies contained within the draft Plan.

Council endorsed the public exhibition of a draft Cultural Policy and a draft Creative Coffs - Cultural Strategic Plan 2017- 2022 as Stage 1 of a two stage cultural strategic planning process.

The documents were on public exhibition from 14 December 2016 to 31 January 2017. In response, 12 submissions were received and responses to these were endorsed by the Cultural Reference Group at their meeting in February 2017. A summary of these submissions and responses is at Attachment 3.

Related Policy, Precedents and / or Statutory Requirements:

·    Cultural Policy and Cultural Plan 2013 -2016

·    Coffs Harbour City Libraries Strategic Plan 2012-16

·    Coffs Harbour LGA 2030 Community Strategic Plan

·    Coffs Harbour City Council Graffiti Management Strategy 2016-2020

·    Coffs Harbour City Council Heritage Strategy 2014-2017

·    Coffs Coast Tourism Strategic Plan 2020

·    Coffs Harbour Events Strategy 2020

·    Economic Strategy 2014 – 2017

·    Coffs Harbour City Centre Masterplan 2031

·    Public Art Selection Protocols Policy

·    Local Growth Management Strategy for Coffs Harbour City to 2031

·    Jetty Memorial Theatre Strategy 2013-2018; and

Implementation Date / Priority:

It is anticipated that implementation from an operational planning perspective will take effect on 1 July 2017. However, the adopted Plan will shape cultural planning priorities from the date of the Council resolution.

A summary document of the Plan will also be developed and distributed with photos and images from the Creative Coffs region.

Stage 2a) of the facility planning and expression of interest process to finalise Performing Arts Centre issues and options for Council’s consideration is planned to commence by April 2017 pending consultant and staff resource availability.

Conclusion:

The Creative Coffs – Cultural Strategic Plan 2017-2022 and the Cultural Policy are important documents for the future of the cultural life, cultural development and creative industries in the Coffs Harbour LGA and are the result of considerable community and stakeholder consultation.


Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                                             23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

SC17/07       Planning Proposal to Permit a Vehicle Sales or Hire Premises on Lot 3 DP 1022408 & Lot 120 DP 1184992 6B & 10 North Boambee Road, North Boambee Valley

Author:                        Urban Planner / Designer

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LP2 We have a strong and diverse economy

Attachments:              ATT1  SC17/07   Planning Proposal Lot 3 DP 1022408 and Lot 120 DP 1184992, V1 Gateway Determination  

 

Executive Summary

The purpose of this report is to present a Planning Proposal (PP) to Council to modify Coffs Harbour Local Environmental Plan (LEP) 2013 so that a development application can be lodged for the use of 6B and 10 North Boambee Road, North Boambee Valley (Lot 3 DP 1022408 & Lot 120 DP 1184992) for an expanded vehicle sales or hire premises.  The allotments are contained within the R1 General Residential zone and the R2 Low Density Residential zone respectively under Coffs Harbour LEP 2013 and a vehicle sales or hire premises is currently a prohibited use in both of these zones.

 

An existing vehicle sales or hire premises operates at 6-6A North Boambee Road, North Boambee Valley, and the owners of this business are looking to expand onto adjacent land parcels as referenced above.

 

It is recommended that Council proceeds with a PP that amends Schedule 1 (Additional Permitted Uses) of Coffs Harbour LEP 2013 to permit a ‘vehicle sales or hire premises’ on the subject land.  The applicant has also requested Council’s consideration of an associated 5 year sunset clause.

 

This involves seeking a Gateway Determination from the NSW Department of Planning and Environment (P&E) to allow Council to place the PP (Attachment 1) on public exhibition.  It is also recommended that Council considers the outcome of the exhibition in a future Council report. 

 

 

Recommendation:

That Council:

1.       Endorse and forward a Planning Proposal (Attachment 1) to permit a vehicle sales or hire premises with Council consent on Lot 3 DP 1022408 & Lot 120 DP 1184992 (6B and 10 North Boambee Road North Boambee Valley), to NSW Planning and Environment seeking a “Gateway Determination”.

2.       Request that the Secretary of NSW Planning and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under section 59 of the Environmental Planning and Assessment Act in respect of the Planning Proposal.

3.       Resolve to publicly exhibit the Planning Proposal and undertake government agency consultation based on the Gateway Determination issued by NSW Planning and Environment.

4.       Note that a further report will be brought back to Council for consideration following the public exhibition of the Planning Proposal.

 

Report

Description of Item:

This PP has been commissioned in response to a landowner’s request and at the landowner’s expense. 

The PP is sought in recognition of an existing vehicle sales or hire premises at 6-6A North Boambee Road, North Boambee Valley, and a desired expansion of that business over adjacent properties at 6B and 10 North Boambee Road, North Boambee Valley.  The PP proposes to:

·      amend Schedule 1 (Additional Permitted Uses) of Coffs Harbour Local Environmental Plan 2013 (LEP 2013) by way of an additional “use of certain land” for the purpose of a vehicle sales or hire premises and including an associated sunset clause to allow Council to consider an application for this use within 5 years of the amendment;

·      add a new item to the Coffs Harbour LEP 2013 Additional Permitted Uses Map (sheets APU_006 & APU_006D) that will identify Lot 3 DP 1022408 & Lot 120 DP 1184992 as item “XX” in Schedule 1 of the LEP; 

·      accommodate an expansion of an existing business over the land; and

·      provide for development in keeping with the environmental and servicing capacity of the land.

 

This will be achieved within Schedule 1 of LEP 2013 by inserting the following additional permitted use:

“XX   Use of certain land at 6B and 10 North Boambee Road, North Boambee Valley

(1)  This clause applies to land at 6B and 10 North Boambee Road, North Boambee Valley, being Lot 3 DP 1022408 & Lot 120 DP 1184992, shown as “XX” on the Additional Permitted Uses Map.

(2)  Development for the purpose of a vehicle sales or hire premises is permitted with consent.

(3)  Development consent under Subclause (2) must not be granted after 5 years from the commencement of Coffs Harbour Local Environmental Plan 2013 (Amendment No XX).”

 

The existing zones that apply to the subject land will remain unchanged and the related planning controls in the LEP will also remain unchanged.

The Subject Land:

The PP affects land located at 6B and 10 North Boambee Road, North Boambee Valley (Lot 3 DP 1022408 & Lot 120 DP 1184992), the location of which is shown in Figure 1. 

6B North Boambee Road contains hardstand in its southern portion, and an elevated cleared area to the north, which contains perimeter vegetation and scattered trees. It has frontage to the Pacific Highway along its eastern boundary.

10 North Boambee Road is a relatively flat grassed property.  It contains a child care centre in its western portion and an elevated, vegetated area in its northern portion. A drainage channel from the Lakes Estate to the west extends along its western boundary.

The combined site (6, 6A, 6B and 10 North Boambee Road) has frontage to the Pacific Highway of approximately 248m, and a frontage to North Boambee Road of approximately 176m. Access to all of the properties is via driveways to North Boambee Road. A single driveway provides access to 10 North Boambee Road and a further driveway provides access to 6, 6A and 6B North Boambee Road. 

 

Figure 1 – Location of Subject Site

 

The land is currently zoned R1 General Residential (Lot 3 DP 1022408) and R2 Low Density Residential (Lot 120 DP 1184992) under Coffs Harbour LEP 2013 as shown in Figure 2.

Figure 2 – Existing Zones under LEP 2013

Issues:

·        History of the use of the site

The existing caravan sales business (Watsons Caravans) occupies 6 and 6A North Boambee Road, North Boambee Valley (Lots 122 and 121 DP1184992 respectively).  Prior to this use, the site (6 and 6A North Boambee Road, North Boambee Valley) was previously occupied by a McDonalds restaurant.  Between 2000-2004, 6 and 6A North Boambee Road were purchased by Watsons Caravans and development consent was granted to establish the Watsons Caravans business (Development Consents 1345/00 and 1065/04). 

In August 2012, 6B North Boambee Road, North Boambee Valley (Lot 3, DP1022408) was purchased by Watsons Caravans. No development consent exists permitting the Watsons Caravans business to operate from 6B North Boambee Road.

In January 2014, 10 North Boambee Road (Lot 120, DP 1184992) was purchased by Watsons Caravans. This property had previously been used as a school, pursuant to Development Consent 28/76 issued on 25 August 1976.  On 21 May 2015, Coffs Harbour City Council issued Development Consent 0645/15DA to use the former school premises as a child care centre.

Prior to the issue of Development Consent 1345/00 and 1065/04 to establish the Watsons Caravans business at Lots 6 and 6A, Coffs Harbour Local Environmental Plan 2000 (LEP 2000) was amended to include the site in clause 24 (an ‘exceptions’ clause) of the LEP. This clause permitted Council to issue consent to allow the Watsons Caravans business to operate from the site. It stated:

24 Exceptions

Objective of provision - To allow for land use exceptions to the development control table which meet the overall aims and objectives of this Plan.

Regardless of the table to clause 9, the following development is allowed with development consent in accordance with the following table:

Land Use Exceptions Table

1.        Address/Area

2.         Land Description

3.        Development

Intersection of Pacific Highway and North Boambee Road, Coffs Harbour

That part of Lot 22, DP593053 that is within the Residential 2E Tourist Zone

Development for the purpose of a motor showroom

 

It should be noted that sites 6, 6A and 6B North Boambee Road were all created from Lot 22 DP593053, referenced in the Table above. Without this amendment to LEP 2000, 6, 6A and 6B North Boambee Road were zoned ‘Residential 2E Tourist’, and the Watsons Caravans business was prohibited in the Residential 2E Tourist zone. 

On 3 December 2013, Coffs Harbour Local Environmental Plan 2013 (LEP 2013) was gazetted. Under LEP 2013 - 6, 6A and 6B North Boambee Road were zoned R1 General Residential, while 10 North Boambee Road was zoned R2 Low Density Residential.

Under LEP 2013 the Watsons Caravans business became defined as:

vehicle sales or hire premises means a building or place used for the display, sale or hire of motor vehicles, caravans, boats, trailers, agricultural machinery and the like, whether or not accessories are sold or displayed there.”

A “vehicle sales or hire premises” is prohibited in both the R1 General Residential and R2 Low Density Residential zones. However, LEP 2013 includes clause 2.5, which provides:

“2.5   Additional permitted uses for particular land

(1)     Development on particular land that is described or referred to in Schedule 1 may be carried out:

(a)     with development consent, or

(b)     if the Schedule so provides—without development consent,

in accordance with the conditions (if any) specified in that Schedule in relation to that development.

(2)     This clause has effect despite anything to the contrary in the Land Use Table or other provision of this Plan.”

It should be noted that the site (and use) is not listed in Schedule 1 of LEP 2013. Effectively, its inclusion in clause 2.5 of LEP 2013 was not ‘carried over’ in the repeal of LEP 2000 when LEP 2013 was made. This was in accordance with instructions for the use of Schedule 1 of the standard LEP template.

While presently the Watsons Caravans business operates by virtue of Section 106 of the Environmental Planning and Assessment Act 1979 (EP&A Act), with its lawful beginnings established via Development Consents 1345/00 and 1065/04, it does so only over 6 and 6A North Boambee Road. The effect of this change is that the Watsons Caravans business can not expand northward into 6B North Boambee Road or west into the recently purchased 10 North Boambee Road.

The Watsons Caravans business now desires to expand.  A conceptual layout showing the desired expansion of the business over the subject allotments is shown in Figure 3. It has been determined that the most appropriate means of securing options for the future development of the business is to lodge a Planning Proposal seeking an amendment to Schedule 1 (Additional Permitted Uses) of LEP 2013. A sunset clause will provide an impetus for the development to proceed in a timely manner.

Figure 3 – Desired expansion of Watsons Caravans               

 

The PP report (Attachment 1) includes a detailed discussion of the PP’s intended outcomes, as well as an explanation of provisions and justification of the proposed rezoning.

Options:

Council has a number of options in relation to this PP, including:

1.   Resolve to adopt the recommendation to support the PP and forward it to NSW Department Planning and Environment seeking a ‘Gateway Determination’, to allow it to be placed on public exhibition and for consultation with relevant Government agencies.

Comment: This option provides a path for the desired expansion of the current use of the adjacent site and will enable the applicant to apply for development consent for a vehicle sales or hire premises.

 

2.   Resolve to proceed with the PP with amendments or alternatives to the contents of this report.

Comment: These options, and their implications, have not been considered in this report.

 

3.   Resolve not to proceed with the PP.

Comment: This option will result in the existing vehicle sales or hire premises not potentially expanding over the subject lands, because it does not have development permissibilities.

This report recommends that Council pursue Option 1 as outlined.

Sustainability Assessment:

•     Environment

Environmental sustainability issues such as waste, stormwater, energy consumption and vegetation retention, etc, are summarised in the PP (Attachment 1).  Council staff have undertaken a preliminary assessment of these issues and have indicated that the PP can proceed to a Gateway Determination, with further detailed assessment to be undertaken following this stage.  Further, detailed site and development proposal specific issues can be addressed as part of a future development application should this planning proposal be supported.

•     Social

Social sustainability issues addressed in supporting information indicate that an expanded business will result in the creation of local jobs, both during construction and post construction.  The business is also noted as being an asset to the local tourist industry.

•     Civic Leadership

The PP process will be undertaken in accordance with the provisions of the Environmental Planning and Assessment (EP&A) Act 1979, as well as the EP&A Regulation 2000.

The PP also seeks to implement appropriate and relevant objectives and associated strategies of the Coffs Harbour 2030 (Community Strategic) Plan.  Considering and implementing these community endorsed objectives and strategies as part of this PP ensures that it is consistent with the 2030 plan.

•     Economic – Broader Economic Implications

In terms of capital investment, an expansion of the business on the site has the potential to generate additional income to the local economy.  The construction phase will employ local tradespeople, and the post construction phase will provide jobs that will further assist the local economy generally as well as the tourist industry.

•     Economic - Delivery Program/Operational Plan Implications

Given that the request for an amendment to Coffs Harbour LEP 2013 is a proponent led project, Council’s adopted fees and charges apply. The appropriate fees have been paid to enable this application to proceed to Council. In this regard, there are no implications for Council’s Delivery Program or Operational Plan as this process is funded by the applicant.

Risk Analysis:

The PP has assessed and documented the constraints that affect the land.  It has demonstrated that the constraints affecting the land can be addressed and/or managed effectively, therefore minimising associated risks.

Further rigorous risk analysis will be undertaken during the ongoing progression of the PP, and any subsequently lodged development application.

There is a risk that the proponent may not proceed to lodge a development application. This would be counterproductive as they are paying for this PP and have indicated that they intend to lodge an application.  A sunset clause provides an impetus for the applicant to lodge an application in a timely manner.

Consultation:

Should Council resolve to progress the PP and the NSW Department of Planning and Environment subsequently endorse public exhibition of it, all documents will be exhibited in accordance with the Gateway Determination and relevant provisions of the Environmental Planning and Assessment Act 1979 (‘EP&A Act’). Consultation will also be undertaken with all relevant Government agencies in accordance with the Gateway Determination.

Related Policy, Precedents and / or Statutory Requirements:

The following policies and statutory documents are relevant to this report and have been addressed:

·      Coffs Harbour Local Environmental Plan 2013;

·      Mid North Coast Regional Strategy 2009 and Growth Area Maps;

·      State Environmental Planning Policies (SEPPs);

·      Section 117 Ministerial Directions;

·      Environmental Planning and Assessment Act 1979 and Regulations; and

·      Coffs Harbour 2030 Plan.

Implementation Date / Priority:

Should Council resolve to progress this PP, it will be immediately forwarded to NSW Planning and Environment, requesting a Gateway Determination.

The timeframe for progressing the PP is governed by the EP&A Act 1979 and commences on the date that the PP is forwarded to NSW Planning and Environment.

The projected timeline is as follows:

March 2017                                     PP referred to NSW Planning and Environment requesting a Gateway Determination.

April - June 2017                             Gateway Determination; finalisation of additional information as requested by Council and NSW Planning and Environment.

July - August 2017                           Public exhibition/agency consultation period.

August - September 2017               Review submissions and report to Council for determination of the planning proposal.

October – November 2017             Council to exercise its delegation of plan making functions under section 59 of the Environmental Planning and Assessment Act 1979 – that is, making the Plan.

Conclusion:

This report outlines the contents of a PP (Attachment 1) which involves an amendment to Schedule 1 (Additional Permitted Uses) of Coffs Harbour Local Environmental Plan 2013 (LEP 2013) by way of an additional “use of certain land” for the purpose of a vehicle sales and hire premises and an associated 5 year sunset clause.

There is sufficient information to enable Council to support the PP and forward it to the NSW Department of Planning and Environment for its consideration and Gateway Determination.  Following receipt of the Gateway Determination, the PP will be publicly exhibited to gauge public opinion on the PP, and the results of the public exhibition are to be reported back to Council. 

 

 


Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

SC17/08       Coffs Harbour Local Environmental Plan - CBD Height Restrictions - Funding

Author:                        Director Sustainable Communities

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LP3 Our city centre is a place where people can live, work and play

Attachments:              Nil

 

Executive Summary

At its meeting of 9 February 2017, Council considered a Notice of Motion regarding CBD height restrictions and resolved the following:

 

"1.   That Council commence urgently a review of the building heights in the CBD of Coffs Harbour (as defined in the CBD Masterplan) with a view to seeking an amendment to the LEP based on the findings.

2.    That a funding report to commence the review be presented to Council at the next meeting."

 

Accordingly, this report looks at the funding options to advance this strategic body of work.

 

 

Recommendation:

That Council notes the funding for the CBD height restrictions review will be allocated from the Developer Contributions Study budget and that it will be confirmed through the next budget review.

 

 

Report

Description of Item:

At its meeting of 9 February 2017, Council considered a Notice of Motion regarding CBD height restrictions and resolved the following:

 

"1.   That Council commence urgently a review of the building heights in the CBD of Coffs Harbour (as defined in the CBD Masterplan) with a view to seeking an amendment to the LEP based on the findings.

2.    That a funding report to commence the review be presented to Council at the next meeting."

 

Accordingly, this report looks at the funding options to advance this strategic body of work.

Issues:

In recognising the Council resolution that outlines the urgent need to review building heights in the CBD, it is proposed to utilise existing funding within the current year's Delivery Program budgets.  Namely, it is proposed to utilise a portion of the $85,000 that is currently allocated to a Developer Contributions Study.

 

The Developer Contributions Study aimed to examine the impact, either negative or positive, that contributions were having on potential re-development, primarily within the commercial centres of the local government area. 

 

There is a nexus between any changes in urban design and height controls within the CBD and resultant impacts on the level of any subsequent developer contributions required through any redevelopment.

 

These interdependencies are acknowledged and hence, it is appropriate that a study brief outlining the scope of work is presented to Council within the short term to clearly identify the initial urban design analysis, primarily around height controls within the CBD.  This body of work can then inform in further detail the impacts that any changed urban design outcomes will have on infrastructure provision, traffic management, floor space yields and ultimately development contributions.  In effect the development contributions review would become a second stage.  This will be further detailed in the required study brief which will confirm the overall scope.

Options:

This report is a requirement of a Council resolution from 9 February 2017.

Sustainability Assessment:

•      Environment

This report is primarily related to funding options and thereby there are no direct environmental considerations.

•      Social

This report is primarily related to funding options and thereby there are no direct social considerations.

•      Civic Leadership

This report is primarily related to funding options.

•      Economic – Broader Economic Implications

This report is primarily related to funding options and thereby there are no broad economic implications at this time.

•      Economic - Delivery Program/Operational Plan Implications

As discussed, this report is proposing that the review of CBD height restrictions is funded in the current financial year by monies allocated for a Developer Contributions Study also centred on the CBD.

Risk Analysis:

There are no significant risk issues associated with the re-allocation of existing funding.

Consultation:

Nil.

Related Policy, Precedents and / or Statutory Requirements:

Nil.

Implementation Date / Priority:

A further report will be presented to Council outlining a scope of work for the CBD height restrictions review and subsequent Developer Contributions Study.

Conclusion:

In recognising the Council resolution that outlines the urgent need to review building heights in the CBD, it is proposed to utilise existing funding within the current year's Delivery Program budgets.  Namely, it is proposed to utilise a portion of the $85,000 that is currently allocated to a Developer Contributions Study.

 

  


Ordinary Council Meeting Agenda                                                   23 February 2017

NOM17/03   Coffs Creek Remediation

Attachments:          Nil

 

Motion:

Councillor Amos has given notice of his intention to move the following:

"The Coffs Harbour City Council delivers a "spade ready" plan for the remediation of Coffs Creek that provides long term solutions to issues relating to low water depth, poor water quality and poor water flow. This plan will also work towards providing increased opportunities for recreational water activities. The solution is to be environmentally responsible, sustainable and should access modern engineering solutions. This plan is to be in place for funding assessment by January 2018."

 

 

Rationale:

“The Coffs Harbour City Centre Plan 2010 states we need to "celebrate Coffs Creek as a local and regionally significant natural asset that forms the heart of the Coffs Harbour City Centre".  Our small coastal creek systems are a defining feature of our local government area.  It has been the torment of many long term residents, and new residents alike, to see this waterway slowly deteriorate.”

Staff Comment:

Council adopted the Coffs Creek Estuary Coastal Zone Management Plan in May 2015. The Plan was developed to provide Council with a strategic direction for the sustainable management of the Coffs Creek estuary.

The Plan encompasses all work undertaken in this area since 1999/2000 and effectively highlights nine (9) Priority Action Areas which, if undertaken, would achieve many of the outcomes envisaged by the Notice of Motion.

Significant further investigative and scoping efforts would need to be undertaken in order to turn the nine Coffs Creek Action Areas into a “spade ready” list of works by January 2018. This further investigative and scoping work is extensive and resource-hungry. It is not listed in the current Delivery Program and is unfunded in existing budgets.

A further report could be presented to Council outlining Council’s options for accelerating the development of a “spade ready” list of works for Coffs Creek, and the impacts of doing so on the existing Delivery Program and budget.

 

 


Ordinary Council Meeting Agenda                                                   23 February 2017

NOM17/04   Robin Street - vehicular guard rail

Attachments:          Nil

 

Motion:

Councillor Amos has given notice of his intention to move the following:

"That the Coffs Harbour City Council install, as a matter of urgency, a vehicular guard rail on the bend adjacent 36 Robin St Coffs Harbour, above the existing concrete culvert."

 

 

Rationale:

“A previous fatality has occurred on this bend.  The fencing subsequently erected is inadequate to stop a small driver error potentially causing serious injury or death again.”

Staff Comment:

The fatal crash occurred on 14 October 2012.  Neither the Police Crash Investigation Unit analysis nor the later Coroner’s findings provided a case for remediative road works or additional protective installations. Nevertheless, Council proceeded to apply for RMS funding to install a protective guard rail (predicted cost of $51,000) in 2013 under the Safer Roads Program. The funding application was not successful.

 

A protective barrier can be installed. It is most likely that the cost would need to be self-funded by Council.

  


Ordinary Council Meeting Agenda                                                   23 February 2017

SI17/02         Draft Vehicles on Beaches Policy & 4WD Beach Permit Fees & Charges

Author:                        Recreation and Open Space Officer

Authoriser:                  Director Sustainable Infrastructure

Coffs Harbour 2030:   PL2 Our public spaces are enjoyed by all our people

Attachments:              ATT1  SI17/02     Vehicles on Beaches Policy

ATT2  SI17/02     Report on Stakeholder Consultation  

 

Executive Summary

The former Mid North Coast Region of Councils (MIDROC) members, comprising the former Great Lakes Council and Taree Council, Coffs Harbour City Council, Port Macquarie Hastings, Kempsey, Nambucca and Bellingen Councils, recommended in February 2015 the implementation of a mutually recognised beach permit system for vehicles accessing beaches within the region extending from Coffs Harbour to Great Lakes.  The MIDROC proposal would allow a permit holder access to any vehicle permitted beach within the region. This was seen as of significant benefit to residents and visitors to the region, obviating the need for multiple permits and applying consistent rules for ease of use.

 

The MIDROC recommendation included actions relating to a standardised fee structure, types of permits and delivery timetable.  The MIDROC members currently have permit provisions in place and have indicated moving to the regional permit model in 2017/18.

 

Since the initial proposal by MIDROC a number of changes have occurred.  Great Lakes Council moved to the Hunter Councils Inc., followed by the amalgamation of Great Lakes and Taree Council with Gloucester Council to form Mid Coast Council. Mid Coast Council is now part of Hunter Councils Inc. Despite the change in membership, Mid-Coast Council has indicated that they still wish to be part of the Mid North Coast regional beach permit scheme. 

 

Council has undertaken further engagement with the MIDROC member councils, Mid Coast Council, and in consultation with stakeholders has developed a draft Policy.

 

Council’s previous Vehicles on Beaches Policy dates from 1996. This draft Policy is intended to replace the outdated 1996 Vehicles on Beaches Policy.

 

The draft Policy proposes:

1        introduction of a reciprocal 4WD beach permit system, recognised throughout the MIDROC local government areas. The permit would generally apply to all beach users, with the exception of emergency services, access by authorised vehicles, and access associated with launching and retrieving boats at designated locations and,

2        Minor changes to vehicle accessible beaches, in response to assessed conflicting/incompatible uses and environmental sensitivity

 

 

Recommendation:

That Council:

1.       Approve the public exhibition of the draft  Vehicles on Beaches Policy for  a period of 28 days and,

2.       Note that a report be returned to Council detailing the outcome of the public exhibition.

 

 

 

Report

Description of Item:

Background

MIDROC recommended in February 2015 to implement a MIDROC-wide mutually recognised beach permit system for vehicles accessing beaches within the region extending from Coffs Harbour to Great Lakes.

 

The MIDROC recommendation included actions relating to a standardised fee structure, types of permits and delivery timetable.

 

Since the initial proposal by MIDROC a number of changes have occurred.  Great Lakes Council moved to the Hunter Councils Inc., followed by the amalgamation of Great Lakes and Taree Council with Gloucester Council to form Mid Coast Council. Mid Coast Council is now part of Hunter Councils Inc. Despite the change in membership, Mid-Coast Council has indicated that they still wish to be part of the Mid North Coast regional beach permit scheme. 

 

The MIDROC councils have proposed commencing the standardised permit fee in 2017/18.  Most participating councils already have a permit fee in place and are proposing to set their fees at a common level of $60 for 2017/18. 

 

Coffs Harbour City Council currently has no beach permit system and allows free vehicular access to the following beaches, under the provisions of the now outdated 1996 Vehicles on Beaches Policy:

·        Boambee Beach

·        Hearnes Lake Beach

·        Woolgoolga Back Beach

·        Darkum Beach (beach currently inaccessible)

·        Arrawarra Beach

·        Pipeclay Beach

·        North Beach

·        Station Creek Beach

 

There is also free vehicle access to boat ramps at various locations.

 

Professional fishermen are able to access additional locations in accord with Fisheries Management Act 1994 and the Solitary Islands Marine Park zoning provisions.

 

A working group comprising representatives from each of the MIDROC councils, and Mid Coast Council, has been formed with the intention of progressing the reciprocal permit and a consistent policy approach throughout the region.

 

Council has now prepared a draft Policy, consistent with the MIDROC recommendations.

 


 

Draft Policy

 

Key aspects of the Policy are:

 

1.       Adjustments to beaches that vehicles are currently permitted on as follows:

o   North Beach – part of Bongil Bongil National park. Now included within Council’s Policy.

o   Boambee Beach – no change

o   Hearnes Lake Beach – north of Hearnes Lake Road to Wills Creek deleted due to environmental sensitivity and proposed adjacent development. This section of beach comprises a nesting area for the endangered little terns and also has NPWS records of sea turtles nesting (Green and Loggerhead turtles) at this location. Future approved development adjacent to this beach will also lead to an increase in recreational use. It is considered that these uses/values are incompatible with continued vehicle access. Hearne’s Lake south to Sandy Beach has been left as a “vehicles permitted” area at this time, however this will need reviewing as development adjacent to Hearnes Lake occurs.

o   Darkum Beach – deleted due to limited vehicle accessibility. Assessment indicates that due to the topographic constraints no sustainable practical access can be achieved.

o   Woolgoolga Back beach – No change

o   Arrawarra Beach – Arrawarra Headland to Arrawarra Creek entrance deleted to reflect Solitary Island Marine Park (SIMP) provisions and competing uses. Current SIMP maps indicate that Arrawarra Beach is vehicle prohibited, other than for the launching and retrieving boats. It is considered that the high number of recreational users, boat launching, and associated parking of vehicles and trailers make this location unsuitable for continued recreational 4WD use. The recommendation is to align with the SIMP prohibition in this instance.

o   Corindi/Pipeclay – modified to exclude the area north of the existing vehicle access point and south of Arrawarra Creek entrance due to incompatible competing uses.

o   Station Creek Beach – Access through Yuraygir National Park is now included within Council’s draft Policy. Although no permit fee will apply in any case as users already require a NPWS Parks Pass to access this beach.

2.       The following groups are exempt from the Policy:

o   Emergency Services personnel during bona fide rescues, patrols or “exercises” authorised by Coffs Harbour City Council;.

o   Authorised servants of Local, State and Commonwealth Governments in performance of their duties.

3.       Introduction of an annual permit system for both recreational users and professional licensed fishermen. Permit fees set at $60 per year with a 50 % rebate for pensioners and people with a disability. Permits will not be required by people launching and retrieving boats at designated launch areas.

4.       Permits will allow access to all vehicle approved beaches throughout MIDROC.

5.       Permits can only be purchased for conventional 4WD and all-wheel drive vehicles. All other vehicles, including 2 wheel drive and motorbikes are prohibited from all beaches. An exemption applies for ATVs driven by holders of an RMS parking disability card.

6.       Parking on the beach after launching boats will no longer be permitted on vehicle prohibited beaches with the exception of Arrawarra Beach where due to site limitations, parking will still be permitted until such time as a viable alternative is established.

7.       Proceeds from the permit will be expended on improved beach signposting, maintenance of beach access and associated infrastructure, dunal fencing and revegetation works.

 

Stakeholder engagement has been undertaken (summary attached) and a draft Policy prepared. Wherever practicable, comments from stakeholders have been integrated within the Policy.

 

Fees and Charges

 

The annual fee proposed by MIDROC and Mid Coast Council for 2017/18 is $60.00.  A 50% discount is proposed for pensioners and holders of a NSW (or State equivalent) Roads and Maritime Services disability parking permit.  The permit will operate for a financial year, although MIDROC has committed to investigating options for online permit applications, a MIDROC beach smartphone APP and POS kiosks. This would have a number of benefits including:

·           Improved  customer experience and ease of access for permit applications

·           Enable the permit to operate for a year from date of purchase rather than being tied to financial year.

·           Possible introduction of short term permits for visitors

 

Issues:

Beaches are highly valued by both the local community of Coffs Harbour and the many visitors to our region.  They are a significant driver of tourism for the region and support a diverse range of recreational activities.  Beaches are integral to the lifestyle of Coffs Harbour and contribute to the overall amenity and visual appeal of our City.  Beaches and their associated dunal systems are vital ecological resources, providing habitat to a variety of native flora and fauna as well as protecting terrestrial areas from coastal erosion processes.

 

There have been long held concerns by many members of the community in regards to the environmental impacts of 4WDs on beaches from damage to dunal vegetation, impacts on macrobenthic organisms from sand compaction, impacts on little tern colonies and turtles, impacts on shore birds, as well as safety concerns for other beach users.  This has resulted in requests to review the beaches where vehicle access is permitted, in addition to consideration of a permit system that could help to regulate access and reduce potential for damage.

 

Driving on beaches is a popular recreational pastime enjoyed by both residents and visitors to the region. Driving on beaches is also important for recreational fishing.  The draft Policy represents a balanced approach to allowing the 4WD and fishing community to enjoy these natural assets whilst protecting the safety of other beach users and the sensitive and dynamic beach environment.

 

The majority of coastal councils in NSW are managing vehicle use on beaches through local regulations which typically include a beach access permit system.

 

A permit system would have the following advantages:

·        Assist in regulating beach usage,

·        Protect environmental values and

·        Increase the safety and amenity of beaches for non-motorised activities.

·        Generate revenue for improvement works

·        Provided consistency throughout the region

 

These are detailed below:

 

Benefits of the Policy

 

1.       A common permit system and consistency across the Region. Residents and visitors to the Region would be able to access any vehicle permitted beach within MIDROC without the need to purchase additional permits. There would be a consistent Policy within MIDROC in relation to beach usage, regulations and compliance. This would be of particular benefit for visitors to the Region and residents who frequent beaches within nearby LGAs.

 

2.       Safety/Risk mitigation. Projected population increase along the coastal strip will place increased pressures on our beaches, with higher levels of competing usage and more potential for conflict between users. This is of particular concern in locations of high beach activity. The ability, through a permit system, to regulate beach usage would increase the safety and amenity of beaches for non-motorised activities, making it easier to deal with unsafe and unruly behaviours.

 

Upon receipt of the permit people would be provided with information on what they can and can’t do on the beach. Without a permit system there is no easy way to guarantee that beach users would receive this information.

 

3.       Protection of environmental values. Beach environments are sensitive and dynamic.  Beaches and their associated dunal systems are vital ecological resources, providing habitat to a variety of native flora and fauna as well as protecting terrestrial areas from coastal erosion processes.  Council has a legislative and custodial responsibility to make sure that both beach users and the environment are protected.  This includes the protection of shore bird habitats and the ecological and physical integrity of the sensitive dunal environment. Improper use can compromise these values .and reduce Beaches and dunes as habitat and places of aesthetic appeal and human escape.

 

Damage to dunal areas is of particular concern at Boambee Beach.  Disturbance to “Little Terns’, an endangered species, and turtles, has been identified as concerning at Hearnes Lake Beach and Sandy Beach North.

 

The measures outlined in the policy provide a mechanism for protecting these key environmental values whilst still allowing the 4wdriving community to enjoy these natural assets in a responsible manner.

 

4.       Generation of revenue for beach improvement works. Currently there is no dedicated funding for beach access and improvement works.  Council currently has responsibility for vehicle access points, pedestrian access ways, boat ramps and an extensive dunal system, all requiring ongoing maintenance and renewal.  Introduction of an annual permit would assist in generating revenue to undertake these necessary works. It is proposed that all income generated from the sale of permits, less administrative costs, would be quarantined for the maintenance and renewal of beach access infrastructure.

 

Perceived disadvantages of the Policy

 

1.       Beaches are currently free to access. The proposal may be unpopular with the community and key stakeholder groups as they will now have to pay for an activity that is currently free. Proposal may be seen by key tourism groups to threaten the appeal of Coffs Harbour as a tourist destination.

 

2.       Additional administrative burden to Council.  Administration and policing of the permit will  be an additional burden on Council that currently does not exist.  Policing the permit system may impact further on Ranger resources. Councils who currently have a permit system in place estimate that administrative costs are between 5% and 10% of revenue generated.  To reduce this further MIDROC is committed to exploring moving to an online environment for purchase of the permits.

 

3.       Equity Concerns. Cost impacts on professional fishermen and low income earners and disabled and the perception of reduced equity to access. In relation to professional fisherman permits are required in other LGA’s. As this group frequently work across LGA’s ta regional permit approach would reduce the need for the purchase of multiple permits.

 

In relation to low income earners, rebates are proposed for people with a disability and for pensioners.

 

Options:

Options available to Council in this matter are:

1.       Adopt the recommendation provided to Council to endorse exhibition of the Draft Vehicles on Beaches Policy for broader community input.

2.       Modify the recommendation and seek changes to the draft Policy prior to exhibiting for community feedback.  However, given that the draft policy currently incorporates stakeholder feedback, it is considered that without broader community input it will be difficult to progress any modifications/changes.

3.       Reject the recommendation. The remaining MIDROC member councils will be proceeding with the regional approach regardless of whether or not Coffs Harbour City Council participates. This will then place Council in the position of missing out on the benefits ensuing from the Regional approach.

Sustainability Assessment:

•        Environment

Exhibition of the Draft Policy will have no environmental impact.

 

Beaches and their associated dunal systems are vital ecological resources, providing habitat to a variety of native flora and fauna as well as protecting terrestrial areas from coastal erosion processes.

 

Improper use of the beaches compromises these values.

 

The draft Policy provides a means of better protecting sensitive beach environments.

•        Social

 

Exhibition of the draft Policy will have no social impact

 

The Policy recognises the significant social value beaches hold for the community and is proposing a measures to protect and enhance these values for current and future generations.

•        Civic Leadership

 

The purpose of Council policies is to ensure transparency and accountability in local government. The implementation enables Council to identify and respond the community. This is consistent with the Coffs Harbour 2030 Community Strategic Plan strategy LC3.1: Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour.

•        Economic – Broader Economic Implications

 

Beaches are highly valued by both the local community of Coffs Harbour and the many visitors to our Region. They are a significant driver of tourism for the Region and support a diverse range of recreational activities. Beaches are integral to the lifestyle of Coffs Harbour and contribute to the overall amenity and visual appeal of our City. The Policy promotes protection of beaches and will improve the overall safety and quality of the visitor's experience.

•        Economic - Delivery Program/Operational Plan Implications

 

There are no Delivery Program/Operational Plan implications from exhibition of the draft Policy.

 

Risk Analysis:

 

There are no perceived risks from exhibition of the Policy.

 

Consultation:

 

Consultation has occurred with a range of both internal and external stakeholders.

 

The details of the external consultation are detailed at Attachment 2.

 

The draft Policy has incorporated input from Stakeholders, where relevant/practicable. This is detailed in attachment 1.

 

Related Policy, Precedents and / or Statutory Requirements:

 

Council routinely prepares and reviews Policies.

 

Implementation Date / Priority:

 

The Policy will be placed on exhibition following the Council resolution.

 

Conclusion:

 

Council has invested resources into preparation of the draft Policy and the Policy is required to protect the environmental, economic and social value of Coffs Harbours Beaches.

 

Driving on beaches is a legitimate and popular recreational pastime enjoyed by both residents and visitors to the region. Driving on beaches is also important for recreational fishing. It is considered that the draft Policy, and regional approach, provides a balanced and sustainable approach to allowing ongoing vehicle access to beaches for the 4WD and fishing community, whilst protecting the safety of other beach users and the sensitive and dynamic Beach environment.

 

It is considered that exhibition of the draft Policy is the appropriate mechanism to provide an opportunity for input from the broader community.

 

 


Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                     23 February 2017

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Ordinary Council Meeting Agenda                                                   23 February 2017

T17/04          TRUST REPORT - Coffs Coast State Park Trust - Relocation of Marine Rescue Woolgoolga to Arrawarra Headland Facility - Progress Report

Author:                        Manager Holiday Parks and Reserves

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC1 Coffs Harbour is a strong, safe and adaptable community

Attachments:              Nil

 

 

Executive Summary

In accordance with Council’s resolution 2017/3 at its meeting held on 9 February 2017, the following progress report is provided on the relocation of Marine Rescue Woolgoola to Arrawarra Headland.

 

Recommendation:

That Council, as Corporate Manager of the Coffs Coast State Park Trust, note the progress report.

 

Report

Progress on the project as at 10 February 2017 (Council/Trust reports due date), and since the preparation of the previous report considered by the Trust on 9 February 2017, is detailed by milestone in the following table.

 

Milestone

Status as at 10 February 2017

Legal access to the Arrawarra Headland facility

Discussions are ongoing between Council, DPI – Lands and NPWS regarding the easement for access across the Coffs Coast Regional Park.

 

Final design of the Arrawarra Headland facility

Agreement in principle, by Marine Rescue NSW, Marine Rescue Woolgoolga and the University of New England, on amended floor plans and design that should deliver considerable savings to the overall cost of the project. Once completed, final plans will be circulated to all stakeholders for sign off. Architect has been briefed on changes and has commenced redrafting of designs for final sign off.

 

Development consent for the Arrawarra Headland facility

Architect has commenced the development of plans and specifications that will form part of the Development Application and the tender/construction contract documentation. Documentation has also been prepared for consultation with the aboriginal community and is awaiting final drawings before advertisement.

 

Tender and contract for construction of the Arrawarra Headland facility

Architect has commenced the development of plans and specifications that will form part of the Development Application and the tender/construction contract documentation.

 

Surrender of Marine Rescue lease at Woolgoolga Beach Reserve

Discussions have commenced between Council, DPI - Lands and Land and Property Information regarding the development of a lease lot in readiness for a draft lease to Woolgoolga Surf Life Saving Club over part of Woolgoolga Beach Reserve. Marine Rescue NSW have confirmed their intent to relinquish existing lease once construction contract documentation is executed.