Coffs Harbour City Council

16 November 2016

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 24 November 2016

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Trust Reports

19.      Requests for Leave of Absence

20.      Questions On Notice

21.      Matters of an Urgent Nature

22.      Consideration of Confidential Items (if any)

23.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 


Ordinary Council Meeting Agenda                                                  24 November 2016

Order of Business  

Notices of Motion General

NOM16/26      Australian Local Government Women's Association NSW Membership...................................................................................................................................... 4

General Manager's Reports

GM16/21         Council Meeting Dates - 2017.......................................................................... 5

Directorate Reports - Business Services

BS16/38          Audited Annual Financial Statements 2015-2016.................................... 8

BS16/39          Bank and Investment Balances for October 2016........................... 118

Notices of Motion Sustainable Communities

NOM16/23      Formation of Agricultural Advisory Committee........................... 118

Directorate Reports - Sustainable Communities

SC16/59          2015/16 Coffs Harbour City Council Annual Report....................... 118

SC16/60          Planning Proposal - Bonville Caravan Park - 369 Pine Creek Way, Bonville (Lot 1 DP 1208609)............................................................................. 118

SC16/61          Local Growth Management Strategy Review - Coffs Harbour Rural Lands Strategy Phase 1 Outcomes - Next Steps for Phase 2.... 118

Directorate Reports - Sustainable Infrastructure

SI16/42           Traffic Committee Meeting No. 6/2016..................................................... 118

SI16/43           Financial Sustainability Special Rate Variation Budget Variation          118   


Ordinary Council Meeting Agenda                                                  24 November 2016

NOM16/26   Australian Local Government Women's Association NSW Membership

Attachments:          Nil

 

Motion:

Councillor Knight has given notice of her intention to move the following:

1.   “That Coffs Harbour City Council join the Australian Local Government Women's Association (ALGWA) NSW for elected members only at an annual membership cost of $80 per individual.

2.   That Council investigate holding the 2019 ALGWA annual conference in Coffs Harbour.”

 

 

Rationale:

“The membership of ALGWA is 1st January to 31st December in any given year.  ALGWA was founded in Canberra in 1951 it is the NSW's peak representative body for women who are in any way involved or interested in Local Government”

Staff Comment:

Full membership of ALGWA is open to all women either elected to, employed in or interested in Local Government and all women involved in any authority or organisation associated with Local Government.

 

Membership is available by downloading and completing an application form and forwarding the completed form to ALGWA.  Council is able to fund the elected members joining this organisation and can investigate holding the 2019 ALGWA NSW conference in Coffs Harbour.

 

  


Ordinary Council Meeting Agenda                                                  24 November 2016

GM16/21      Council Meeting Dates - 2017

Author:                        Group Leader Governance

Authoriser:                  General Manager

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  GM16/21  Proposed Council Meeting Dates - 2017  

 

Executive Summary

To seek Councillors’ confirmation to set Council’s meeting dates for the period January 2017 to December 2017.

 

 

Recommendation:

That Council:

1.       No Council meetings be scheduled for January 2017.

2.       The first meeting in 2017 be scheduled for 9 February 2017.

3.       Meetings from February to November 2017 are scheduled on the second and fourth Thursday of each month with the exception of April, where only one meeting will be held on 27 April.

4.       The last Council meeting for 2017 is held on 14 December 2017.

 

 

Report

Description of Item:

Council’s policy provides for meeting dates to be scheduled on the second and fourth Thursday each month commencing at 5.00 pm.  Some conflicting dates arise throughout the year once public holidays are gazetted and other special events are made known, eg Easter.

Issues:

In 2006 it was resolved to hold one council meeting in December.  This practice has continued since then.  It is recommended that one meeting also be held in December 2017, being Thursday 14 December.

 

NSW Local Government has a well established precedent of having a recess during January.  For the coming period, Thursday 9 February 2017 would be the first meeting for the New Year.

 

There is only one meeting scheduled in April due to the Easter public holidays.

 

Meetings scheduled on 13 July 2017 and 28 September 2017 fall within the school holidays.  No provision to change these dates has been made.

 

The Local Government Act states that council is to meet at least ten times a year in different months.  The proposed scheduling meets that requirement.

 

Options:

1.   Adopt the recommendation provided to Council.

2.   Amend the recommendation being the proposed council meeting dates provided to Council and then adopt.

3.   Reject the recommendation provided to Council, though this would be somewhat problematic as Council is required to advertise the meeting dates for 2017.

Sustainability Assessment:

•     Environment

This is not applicable to this report.

•     Social

This is not applicable to this report.

•     Civic Leadership

The notification of Council Meeting dates to the community is consistent with the Coffs Harbour 2030 Community Strategic Plan strategy LC3.1 Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour.

•     Economic – Broader Economic Implications

This is not applicable to this report.

•     Economic – Delivery Program/Operational Plan Implications

The number of council meetings in a calendar year has no delivery program/operational plan implications.

Risk Analysis:

This is not applicable to this report.

Consultation:

Consultation has taken place with the senior Executive Team.

Related Policy, Precedents and / or Statutory Requirements:

Council’s policy is to meet on the second and fourth Thursday of each month at 5.00 pm.  Council has changed meeting dates by resolution as the need has arisen.

 

s365 of the Local Government Act provides for Council to meet at least ten times a year in different months.

Implementation Date / Priority:

Subject to Council’s final resolution, quarterly advertisements and a media release will be issued to advise the community.

Conclusion:

The table of proposed council meetings for 2017 is attached for endorsement by Council.

 


Ordinary Council Meeting Agenda                                                                            24 November 2016

 


Ordinary Council Meeting Agenda                                                  24 November 2016

BS16/38       Audited Annual Financial Statements 2015-2016

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS16/38   Audited Financial Statements 2015-16  

 

EXECUTIVE SUMMARY

The audited Annual Financial Statements are being presented together with the auditor’s report to meet legislative requirements under Section 419 of the Local Government Act in relation to the completion, audit and presentation of Council’s Annual Financial Statements for 2015/16.

 

 

Recommendation:

That Council receive and adopt the audited 2015-16 Financial Statements.

 

 

Report

Description of Item:

The audited Annual Financial Statements for the year ended 30 June 2016 are attached.

 

The financial statements and auditor’s report will be presented at the meeting in conjunction with this report as required under S 419(1) of the Local Government Act.

 

Council’s auditor, Mr Adam Bradfield, Thomas Noble & Russell, will address Council during the meeting in relation to Council’s financial statements and the auditor’s report.

 

The financial statements consist of three distinct sections:

 

1.   The General Purpose Financial Statements

2.   The Special Purpose Financial Statements

3.   The Special Schedules

 

The General Purpose Financial Statements and Special Purpose Financial Statements are the statements required to be produced by the Australian International Financial Reporting Standards whilst the Special Schedules contain additional information required for the Local Government Grants Commission, NSW Office of Water and Office of Local Government.

 

It should be recognised that the Income Statement, Statement of Comprehensive Income, Statement of Financial Position, and Statement of Cash Flows of the General Purpose Statements provide a consolidated picture of a council’s operation and financial position and excludes transactions between General, Water and Sewer funds, e.g. water charges met by Parks and Gardens are reversed.  For a multi-purpose council, such as Coffs Harbour City Council, the results achieved by each traditional fund (General, Water and Sewerage) are disclosed in Note 21.

 

The sections of the financial statements are set out below:

 

1.       General Purpose Financial Statements

 

In relation to the specific statements included in the General Purpose Financial Statements, the following comments are made:

 

a)      Statement by Councillors and Management.

 

The statement requires Councillors and Management to declare that the financial statements are neither false nor misleading in any way and present fairly Council’s operating result and financial position for the year.  The statement was approved by Council for signature 13 October 2016.

 

b)      Income Statement

 

The Income Statement summarises the Income and Expenses from Continuing Operations that result in Council’s Net Operating Result for the year.

 

c)      Statement of Comprehensive Income

 

The Statement of Comprehensive Income is a financial report detailing the change in an organisation’s net assets during a specific period of time.  A statement of comprehensive income differs from a typical income statement, which details profits and losses, but may omit changes in net assets due to asset revaluations ($37 million increase in equity for 2015/16).

 

d)      Statement of Financial Position

 

The Statement of Financial Position sets out Council’s assets, liabilities and equity.  Equity represents the stakeholders (ratepayers) net funds tied up in the consolidated Council business.  In theory, if the Council was disbanded and all the assets and liabilities were disposed of, the net funds available would represent the equity balance, which would be distributed to the stakeholders.  There may be some difficulty in selling some of the infrastructure assets though, e.g., parks, reserves, roads, drainage and bridges.

 

e)      Statement of Changes in Equity

 

This statement shows the change in Equity for the year as reflected in the 'Statement of Financial Position', i.e. from a commencing balance of $1,805,199 to a closing balance of $1,916,888. An increase of $111,689.

 

f)       Statement of Cash Flows

 

This statement shows the movements in cash for the year.  The movements are broken down into operating, investing (asset) and financing (borrowing’s and advances) activities.  Non cash movements or accruals are recorded at the time a transaction occurs regardless of whether cash has been paid or received.  These transactions are excluded in the Statement of Cash Flows (as this note only reports on a transaction when cash has been paid or received), and this difference in accounting can be seen by comparing the 'Cash Flows from Operating Activities' with the 'Income Statement', which is set out below:

 

Operating Activity:

 

Income Statement (Revenue/ Expenses based on accruals)

$’000

 

Statement of Cash Flows (Receipts/ Payments based on cash)

$’000

Revenue/Receipts

 

 

 

Rates and Annual Charges

User Charges and Fees

Interest and Investment Revenue

Grants and Contributions

Bonds and Deposits received

Other Revenues

85,968

30,012

6,829

98,028

-

16,781

 

86,004

31,272

7,759

39,759

198

19,969

 

237,615

 

184,961

Expenses/Payments

 

 

 

Employee Costs

Materials and Contracts

Borrowing Costs

Depreciation and Amortisation

Other Operating Expenses

Net Loss from Disposals

42,808

49,073

12,963

43,773

12,689

2,001

 

43,122

53,881

12,472

-

16,177

-

 

163,307

 

125,652

Net Operating Result/ Net Cash provided by Operating Activities

74,308

 

59,309

 

 

 

 

Net Operating Result Before Capital Grants and Contributions

(3,076)

 

N/A

 

The 'Statement of Cash Flows', being a 'cash' statement, reconciles to the cash on hand.

 

Key Performance Indicators reported:

 

Council’s Operating Performance ratio has improved from -5.58% to -0.73% in 2015/16.  This can be attributed to the implementation of Council’s financial sustainability strategies and the recovery of investment related losses of $4.7 million during the financial year. The Net Operating Result Before Capital Grants and Contributions has improved from a loss of $12.311M in 2014/15 to a loss of $3.076M for 2015/16.

 

Council’s Own Source Operating Revenues ratio has decreased from 76.1% in 2014/15 to 58.73% in 2015/16.  This decrease can also be attributed to the road dedication of $58 million and the recovery of investment related losses of $4.7 million during the financial year.

 

The Unrestricted Current ratio has increased from 3.71:1 in 2014/15 to 4.1:1 in 2015/16.  This movement is largely attributable to the reduction in current commitments for loan repayments and employee entitlements.

 

The Debt Service Cover ratio has increased from 1.52 in 2014/15 to 1.79 in 2015/16, which is a favourable movement and is reflective of the above mentioned events during the year.

 

There has been a slight decrease in the Rates, Annual Charge, Interest and Extra Charges Outstanding Percentage of 6.29% in 2014/15 to 5.96% in 2015/16 due to increased recovery efforts by Council.

 

Fit for the Future Improvement Plan:

 

The continuing implementation of Council’s financial sustainability strategies, including the Special Rate Variation, Transformation to Sustainability Program and improved asset management, have all contributed to improving Council’s underlying operating performance. These strategies form the basis of Council’s Fit for the Future Improvement Plan and the 2015/16 results demonstrate that Council is on track to achieve the Fit for the Future benchmarks for the General Fund required by 2019/20.

 

2.       Special Purpose Financial Statements

 

The Special Purpose Financial Statements include the Income Statements and Statement of Financial Performance for Council’s Business Activities (Water, Sewer, Coastal Works, Telecommunications and New Technology, and Airport) as required under National Competition Policy (NCP) guidelines.

 

The Income Statement includes internal transactions between business activities and Council’s General fund, and also shows notional transactions required under NCP (i.e. Imputation Payments, Corporate Taxation Equivalent and Notional Subsidies from Council).

 

The Statement of Financial Position sets out the assets, liabilities and equity of Council’s business activities.  The statement includes internal transactions between business activities and Council’s General fund.

 

Note 1 to the Special Purpose Financial Statements outlines the significant accounting policies complied with and other matters of note affecting the financial statements such as the National Competition Policy Imputation Payments utilised.

 

Notes 2 & 3 outline the tax equivalent payments, the dividends from operating surpluses that would be payable if the Best Practice Management Guidelines have been met and National Water Initiative (NWI) Financial Performance Indicators.

 

3.       Special Schedules

 

These schedules provide additional information required for the NSW Grants Commission, the Australian Bureau of Statistics, the NSW Department of Primary Industries (NSW Office of Water) and the Office of Local Government and also support data included in the Special Purpose Financial Statements.  The data is also used in the allocation of Financial Assistance Grants, incorporation in national statistics, monitoring of loan approvals, allocation of borrowing rights and monitoring of financial activities of specific services.  The auditor is not required to audit the Special Schedules with the exception of Special Schedule 9 – Permissible Income.

 

Summary:

The Financial Result for the 2015/16 financial period is demonstrating that the Council is continuing to turn the financial sustainability of the organisation around.  With continued focus on the financial sustainability of all funds of Council the long term financial position of the Council will continue to improve.  Council will need to remain vigilant over the coming years to maintain the financial prudency and leadership displayed over the last couple of years to ensure the organisation becomes a long term financially sustainable Council.

Issues:

Failure to approve the above mentioned statements will result in non-compliance with relevant legislation.

Options:

This report is to enable Council to adopt the audited Annual Financial Statements for 2015/16.  This is required by legislation and therefore is the only option available to Council.

Sustainability Assessment:

•     Environment

There are no perceived current or future envionemental impacts.

•     Social

There are no perceived current or future social impacts.

•     Civic Leadership

There are no perceived current or future civic leadership impacts.

•     Economic – Broader Economic Implications

There are no perceived or current or future economic impacts.

•     Economic – Delivery Program/Operational Plan Implications

The operational plan process through budget reviews have reflected the financial results achieved in Council’s Annual Financial Statements. Costs for preparation of the Annual Financial Statements are allocated within the Financial Services and Logisics budget programs.

Risk Analysis:

A risk assessment has been carried out and it is considered that endorsement of the recommendation does not present a risk to Council.

Consultation:

The Annual Financial Statements were collated with the assistance of various Council staff members in conjunction with Thomas Noble & Russell (Council’s external auditors).

Related Policy, Precedents and / or Statutory Requirements:

The Financial Statements are prepared and presented on an annual basis in accordance with statutory and regulatory requirements.

 

The financial statements have been prepared in accordance with:

 

1.       The Local Government Act 1993 and amendments

2.       Local Government Regulations

3.       Australian Accounting Standards (AASBs)

4.       The "Local Government Code of Accounting Practice and Financial Reporting” published by the Office of Local Government

5.       The “Asset Accounting Manual” published by the Office of Local Government

6.       Instructions issued in circulars released by the Office of Local Government

7.       NSW Government Policy Statement 'Application of National Competition Policy to Local Government'

8.       Office of Local Government guidelines “Pricing & Costing for Council Businesses: A guide to Competitive Neutrality”

9.       Council’s policies and procedures

Implementation Date / Priority:

Under Section 416(1) of the Local Government Act 1993, Council’s financial statements for a year must be prepared and audited within the period of 4 months after the end of that year i.e. submitted to the Office of Local Government by 31 October.  The financial statements for 2016 have been completed, audited and were lodged with the Office of Local Government by 31 October 2016 after being approved by Council.

Conclusion:

This report provides Council with an analysis of the audited Annual Financial Statements for the 2015/16 financial year.

 

 


Ordinary Council Meeting Agenda                                                    24 November 2016

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Ordinary Council Meeting Agenda                                                  24 November 2016

BS16/39       Bank and Investment Balances for October 2016

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS16/39   Investment Report Pack as at October 2016  

 

Executive Summary

The purpose is to report on Council’s Bank Balances and Investments as at 31 October 2016. Council receives independent advice and invests surplus funds in accordance with Councils Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

 

 

Recommendation:

That Council note the bank balances and investments totaling $176,991,527.90 (including from loans, Section 94 and other avenues that form the restricted accounts and are committed for future works) as at 31 October 2016.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 October 2016 is attached.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards. Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for October 2016 are available in the Councilors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts.

•     Social

There are no perceived current or future social impacts.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to ther requirements stated within Council’s investments policy and the returns are acceptable in relation thereto. In the long term earnings from investments can vary due to econcomic conditions and financial markets. Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government (OLG) investment policy guidelines.

•     Economic – Delivery Program/Operational Plan Implications

As at 31 October 2016 it is noted that the total bank and investment balances total $176,991,527.90, comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements. The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd. Liquidity risk is the risk that the investor is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans). Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due. Investors are compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies. Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors. Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments. Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favorable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order. Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADI’s) and are regulated in the same way as all other Australian banks. ADI’s are regulated by the Australian Securities and Investment Commission (ASIC) under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority (APRA) under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 27 November 2014.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011).

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2).

Implementation Date / Priority:

Nil.

 

Further details are provided as a note on the attachment.

Conclusion:

Council should consider the information provided in the report and the Councilors’ Resource Centre and adopt the recommendation provided.

 

 


Ordinary Council Meeting Agenda                                                                            24 November 2016


 


 


 


 


 


 


 


 


 


 

 


Ordinary Council Meeting Agenda                                                  24 November 2016

NOM16/23   Formation of Agricultural Advisory Committee

Attachments:              Nil

 

Motion:

Councillor Swan has given notice of her intention to move the following:

"That Council investigate the formation of an Agricultural Advisory Committee."

 

Rationale:

"Primary Production is a key component of our LGA's economy. The nature and scope of agriculture has changed markedly in the last decade.  Council is currently working on a Rural Lands Strategy.  The formation of this committee would be beneficial in helping to shape our farming future."

 

Staff Comment:

This Notice of Motion was considered by Council at its meeting of 27 October 2016 where it was resolved:

1.    That this matter be deferred to coincide with the the next reported phase of the Rural Lands Strategy.

Accordingly, the next reported phase of the Rural Lands Strategy is on the current business paper, namely SC16/61 Local Growth Management Strategy Review - Coffs Harbour Rural Lands Strategy Phase 1 Outcomes - Next Steps for Phase 2.

  


Ordinary Council Meeting Agenda                                                  24 November 2016

SC16/59       2015/16 Coffs Harbour City Council Annual Report

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  SC16/59   Section 1 - Significant Achievements 

ATT2  SC16/59   Section 1 - Appendix 1 - 2016 End of Term Report 

ATT3  SC16/59   Section 1 - Appendix 2 - 2016 Regional State of the Environment

ATT4  SC16/59   Section 1 - Appendix 3 - 2016 Regional State of the Environment Summary

ATT5  SC16/59   Section 2 - Regulatory Information  

 

Executive Summary

Under the Local Government Act, Council is required to complete an Annual Report within five months of the end of the financial year. The legislation requires that the 2015/16 Annual Report be posted on Council’s website by 30 November 2016.

The 2015/16 Annual Report is tabled in three sections:

·    Section 1 provides an overview of Council’s significant achievements during 2015/16. As 2016 is a local government election year, the Annual Report includes the 2016 End of Term Report and the 2016 Regional State of the Environment Report.

·    Section 2 includes statutory information that is prescribed by the Local Government (General) Regulation 2005.

·    Section 3 contains Council’s audited Annual Financial Statements for 2015/16 (see Audited Annual Financial Statements 2015-2016 - this meeting).

The Annual Report is an opportunity for Council to account to the community on the progress made in implementing its Delivery Program over the course of the financial year.

 

Recommendation:

That Council adopts the 2015/16 Coffs Harbour City Council Annual Report.

 

Report

Description of Item:

The Annual Report addresses the period 1 July 2015 to 30 June 2016.

Section 1 of the report is a summary document. It focuses on Council’s significant achievements during the year. The 2016 End of Term Report and 2016 Regional State of the Environment Report are included as appendices to Section 1.

Section 2 of the Annual Report includes information that is prescribed by the Local Government (General) Regulation 2005. It is considered important for the community to have access to this information so it can better understand how Council has been performing both as a service provider and a community leader.

Section 3 of the Annual Report is tabled separately – see Audited Annual Financial Statements 2015-2016 – at this meeting.

Once adopted, it is proposed that the documents will be principally accessed via Council’s website, www.coffsharbour.nsw.gov.au, but printed copies will be available at Council’s usual display locations.

Issues:

1.       Section 1 of the Annual Report provides an overview of Council’s impressive record of achievements during 2015/16 including:

-    the opening of the Jetty4Shores walkway;

-    Global recognition for Coffs Harbour as winner of the World Festival and Event City Award;

-    the Eutick Memorial Still Life Award and Festival at the Coffs Harbour Regional Gallery;

-    the finalisation of the Coffs Coast Region Resource Recovery and Waste Management Strategy 2015-2027;

-    the adoption of the Coffs Harbour Renewable Energy and Emissions Reduction Plan;

-    commencement of the Duke Street extension and Harbour Drive/Gordon Street intersection upgrade works;

-    expansion of passenger services at Coffs Harbour Regional Airport;

-    a community-assisted $290,000 upgrade of the Woolgoolga Netball Courts;

-    the first ever Sheffield Shield cricket match hosted at C.ex Coffs International Stadium;

-    the opening of a new playground at Ulong;

-    extensive road, bridge and cycleway works;

-    environmental and sustainability initiatives; and

-    a range of community, economic and sporting programs.

This year, Council has additional reporting requirements:

1.1     2016 End of Term Report - Section 428 of the Local Government Act 1993 requires that the annual report in the year in which an ordinary election of Councillors is to be held must report achievements in implementing the Community Strategic Plan (CSP) over the previous 4 years. The Integrated Planning and Reporting (IPR) legislation also requires the “End of Term” Report to be presented at the final meeting of an outgoing council (see 2016 End of Term Report – Council meeting of 25 August 2016).

1.2     2016 Regional State of the Environment Report - Section 428A of the Local Government Act 1993 requires that, in a local government election year, a council’s annual report must include a State of the Environment Report in relation to such environmental issues as may be relevant to the objectives for the environment established by the Community Strategic Plan.

2.       Section 2 of the Annual Report contains statutory information. It addresses specific reporting requirements set out in the Local Government Act and General Regulation.

Options:

As this report is to enable compliance with a legislative requirement and the public release of an information resource for Council and the community, an option analysis is not required.

Sustainability Assessment:

•     Environment

Apart from energy and printing costs associated with compiling the report, there are no environmental impacts flowing from the preparation of the Annual Report. However, environmental issues relating to Council and the city are considered in the Annual Report.

The preparation and tabling of the Regional State of the Environment Report contribute to strategic planning and decision-making on environmental issues in the local government area and beyond.

•     Social

The Annual Report details the community benefit of the works and services undertaken by Council through the year reported. The publication of an Annual Report, detailing Council’s performance, is consistent with Council’s commitment to accountability to the community.

•     Civic Leadership

The Integrated Planning and Reporting provisions of the Local Government Act promote improved accountability as a key objective of a council’s governance structure and identify the Annual Report as a critical component in the monitoring and review process. The development of the Annual Report is an activity aligned with the Coffs Harbour 2030 Plan strategy LC3.1 Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour.

•     Economic – Broader Economic Implications

There are no economic implications associated with compiling the report.  However, the report includes information relating to Council activities aimed at stimulating the economic sustainability of Coffs Harbour.

Risk Analysis:

The preparation of an Annual Report is a legislative requirement. A risk analysis is not applicable in this instance.

Consultation:

Appropriate input from all Council directorates has been sought and included in the 2015/16 Annual Report. Much of the information in Section 1 of the Annual Report has been edited from the more comprehensive Six-Monthly Progress Reports on the Coffs Harbour City Council 2015-2019 Delivery Program, tabled with Council for the periods July to December 2015 and January to June 2016.

 

The 15 participating general and county councils of the North Coast Region of New South Wales (NSW) and North Coast Local Land Services (NCLLS) all contributed towards the preparation of the Regional State of the Environment Report. 

Related Policy, Precedents and / or Statutory Requirements:

Sections 406 and 428 of the Local Government Act 1993 require Council to produce an Annual Report by 30 November each year. Additional information is required in accordance with Local Government (General) Regulation 2005 Clauses 132 and 217.

Implementation Date / Priority:

Subject to Council approval, the 2015/16 Annual Report (Sections 1 and 2) will be posted on Council’s website (and the Office of Local Government advised) by 30 November 2016 in line with statutory requirements.

Conclusion:

The 2015/16 Coffs Harbour City Council Annual Report identifies significant achievements or challenges recorded during the financial year, fulfills Council’s statutory reporting requirements and provides a comprehensive, audited statement of Council’s financial performance.

While it satisfies a legislative requirement, the report is a valuable resource to assist the community to understand what Council does.

It is recommended that Council adopt the 2015/16 Annual Report for public release.


Ordinary Council Meeting Agenda                                                                            24 November 2016


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting Agenda                                                    24 November 2016


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting Agenda                                                    24 November 2016


Ordinary Council Meeting Agenda                                                    24 November 2016


 


 


 


 


 


Ordinary Council Meeting Agenda                                                                            24 November 2016


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting Agenda                                                    24 November 2016


 


 


 


 


 


Ordinary Council Meeting Agenda                                                                            24 November 2016


Ordinary Council Meeting Agenda                                                  24 November 2016

SC16/60       Planning Proposal - Bonville Caravan Park - 369 Pine Creek Way, Bonville (Lot 1 DP 1208609)

Author:                        Urban Planner / Designer

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  SC16/60   Planning Proposal

ATT2  SC16/60   Additional Permitted Uses Map

ATT3  SC16/60   Gateway Determination

ATT4  SC16/60   NSW Rural Fire Service Submission  

 

Executive Summary

Council is in receipt of a request to amend Coffs Harbour Local Environmental Plan 2013 (LEP 2013). The proposed amendment is sought in recognition of a desired expansion of the Bonville Caravan Park site. A Planning Proposal (PP) for the proposed amendment was endorsed by Council on 23 June 2016, seeking a “gateway determination” from NSW Planning and Environment (P&E) to allow the PP to be exhibited in accordance with requirements of the Environmental Planning and Assessment Act 1979 and Regulation 2000.

The objective of this report is to provide Council with a review of submissions received during the exhibition period for the PP for Bonville Caravan Park. No submissions were received from the general public, however a submission was received from the NSW Rural Fire Service (RFS), which is discussed in more detail later in this report. 

This report recommends that Council endorse the final PP (Attachment 1). This will allow an amendment to Schedule 1 (Additional Permitted Uses) of Coffs Harbour LEP 2013 by way of an additional “use of certain land” for the purpose of a caravan park and an amended Additional Permitted Uses Map (Attachment 2). It is recommended to progress the PP in accordance with Council’s delegation of plan making powers under the Environmental Planning and Assessment (EP&A) Act 1979.

 

Recommendation:

That Council:

1.       Endorses the Planning Proposal and associated Coffs Harbour Local Environmental Plan 2013 map amendment for Lot 1, DP 1208609, 369 Pine Creek Way, Bonville (Attachments 1 and 2).

2.       Delegates to the General Manager the authority issued by the NSW Department of Planning and Environment to exercise the functions of the Minister under Section 59 of the Environmental Planning and Assessment Act 1979 for the purposes of finalising this Planning Proposal.

3.       Continues to consult with the NSW Department of Planning and Environment on the terms of the Local Environmental Plan, to ensure its consistency with the objectives, outcomes and provisions of the Planning Proposal.

4.       Informs the landowner and their consultant of Council’s decision.

 

REPORT:

Description of Item:

·      Gateway Determination

A PP for Lot 1, DP 1208609, 369 Pine Creek Way, Bonville was reported to Council on 23 June 2016. The proposed amendment is sought in recognition of a desired expansion of the Bonville Caravan Park site. Council resolved as follows:

-  “That Council:

1.   Endorses and forwards the subject Planning Proposal to NSW Planning and Environment, seeking a “gateway determination” for the amendment of Coffs Harbour Local Environmental Plan 2013, as shown in Attachment 1 of this report.

2.   Request that the Secretary of NSW Planning and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under section 59 of the Environmental Planning and Assessment Act in respect of the Planning Proposal.

3.   Resolve to publicly exhibit the Planning Proposal following the gateway determination by NSW Planning and Environment.

4.   Consider a further report following the public exhibition.”

The PP was progressed to P&E on 29 June 2016.  P&E issued a Gateway Determination (Attachment 3) on 15 July 2016 allowing for the public exhibition of the PP.  Consultation was also required with the RFS to ensure the PP complied with Section 117 Direction 4.4 Planning for Bushfire Protection.

The PP was placed on public exhibition from 28 September 2016 to 12 October 2016 for a period of 14 days.  No submissions were received from the general public as part of the public exhibition process, however a submission was received from the RFS (Attachment 4). 

No modifications have been made to the PP as a result of the exhibition or consultation.  The PP is now recommended for final endorsement by Council, and Council must decide whether to support the final PP by adopting the document and associated draft map shown in Attachment 1 & 2 respectively.

·      Amendments to Coffs Harbour LEP 2013

The PP proposes to amend Schedule 1 (Additional Permitted Uses) of Coffs Harbour LEP 2013 by way of an additional “use of certain land” for the purpose of a caravan park. It includes an associated “sunset clause” which will allow for the lodgement of a development application with Council for this purpose on the land for up to 5 years. This will be achieved by amending Schedule 1 of Coffs Harbour LEP 2013 to insert the following additional permitted use:

1B     Use of certain land at Pine Creek Way Bonville

(1)     This clause applies to land at Pine Creek Way Bonville, being Lot 1, DP 1208609, shown as “1B” on the Additional Permitted Uses Map.

(2)     Development for the purpose of a caravan park is permitted with consent.

(3)     Development consent under Subclause (2) must not be granted after 5 years from the commencement of Coffs Harbour Local Environmental Plan 2013 (Amendment No XX).

The PP is also reflected in the following addition to the Coffs Harbour LEP 2013 Additional Permitted Uses Map (which identifies the land to which subclause IB will apply:

Issues:

·      Response from NSW Rural Fire Service

The Gateway Determination issued by P&E required consultation with the RFS, and the PP was referred as required.  The reply from RFS offered no objection to the PP proceeding and provided the following comments (Attachment 4):

·    “Future development applications for development on the subject land will need to comply with the provisions of section 100B of the Rural Fires Act 1997 and the relevant provisions of Planning for Bush Fire Protection 2006.

·    The existing and approved development is to comply with the requirements of the Bush Fire Safety Authority issued on the 19 March 2009.”

Comment

The comment provided in the first dot point of the RFS correspondence is able to be routinely addressed at any subsequent development application stage. The comment provided in the second dot point of the RFS correspondence relates to advice received for an existing development approval over the site (DA 623/09), which was included as conditions of approval for that development application.  

Recommendation

No amendment is required to the exhibited PP in relation to these comments.

Options:

Council has the following options available to progress this matter:

1.       Proceed with the PP as recommended, which will result in an amendment to Coffs Harbour LEP 2013.

2.       Proceed with the PP with amendments or alternatives to the contents of the report.

3.       Not proceed with the PP and reject the recommendation provided to Council.

This report recommends that Council pursue option one as outlined above.

Sustainability Assessment:

•     Environment

The natural environment of the site and surrounding area has been altered by past development activities. The main areas within the site that contain native vegetation are the riparian areas of the watercourse within the site.  The watercourse includes native species and some weed infested areas and mown lawn areas. 

The development approval previously issued over the land includes a requirement to enhance the ecological values of the riparian areas through an accompanying Landscape Plan and Vegetation Management Plan that provide for weed removal and enhancement planting.  Any future Development Application lodged over the site would be likely to include a similar assessment and requirement. The implementation of the works outlined in a Landscape Plan and Vegetation Management Plan will enhance the aesthetic and habitat values of the land.

•     Social

The PP complies with Council’s long term strategic vision for the Bonville area as endorsed in Council’s Local Growth Management Strategy (Our Living City Settlement Strategy Component 2009). This document includes the land within a future urban investigation area.

The proposed use of the land will also support the provision of affordable housing options in the area.

•     Civic Leadership

The PP process will be undertaken in accordance with the provisions of the Environmental Planning and Assessment Act 1979 and Regulation 2000.

The PP also seeks to implement appropriate and relevant objectives and associated strategies of the Coffs Harbour 2030 (Community Strategic) Plan.  Considering and implementing these community endorsed objectives and strategies as part of this PP ensures that the PP is consistent with the 2030 plan.

•     Economic – Broader Economic Implications

The PP will expand upon an existing tourist facility in the local area.  An expansion of the development options and opportunities on the site in turn has the potential to generate additional tourist generated income to the local economy.

•     Economic - Delivery Program/Operational Plan Implications

There are no immediate financial implications or operational impacts on Council by proceeding with the PP.

Risk Analysis:

The PP has assessed and documented the constraints that affect the land.  The PP has demonstrated that the constraints affecting the land can be managed, therefore minimising associated risks.  These risks will be further assessed as part of any subsequently lodged Development Application.

Consultation:

The Gateway Determination issued by P&E stipulated that the PP be publicly exhibited for a minimum of 14 days.  P&E also determined that consultation with the RFS was required.

The documents and maps were placed on public exhibition from 28 September 2016 to 12 October 2016.  While no submissions were received from the general public, a submission was received from RFS.  The contents of the RFS submission is discussed in the ‘Issues’ section of this report, and is provided as Attachment 4.

Related Policy, Precedents and / or Statutory Requirements:

The following Council Planning strategy documents are relevant to the preparation of this PP:

·      Coffs Harbour LEP 2013;

·      Coffs Harbour 2030 Plan; and

·      Coffs Harbour Local Growth Management Strategy (Our Living City Settlement Strategy Component 2009).

 

Council is undertaking this process in accordance with P&E’s guidelines associated with PPs. 

The statutory process under the Environmental Planning and Assessment Act 1979 and Regulation 2000 must be followed in the preparation of the PP and its exhibition, including compliance with the following documents:

·      Standard Instrument (Local Environmental Plan Order) 2006;

·      Mid North Coast Regional Strategy and Growth Area Maps 2009;

·      Draft North Coast Regional Plan 2016;

·      State Environmental Planning Policies (SEPPs);

·      Directions issued by the Minister for Planning under Section 117(2) of the EP&A Act 1979; and

·      Environmental Planning and Assessment Act 1979 and EPA Regulations 2000.

Implementation Date / Priority:

The timeframe for a PP is outlined in the Gateway Determination from P&E; i.e. ‘the timeframe for completing the LEP is to be nine months from the week following the date of the Gateway Determination’.  Thus the LEP is to be completed by 21 April 2017.

Conclusion:

This report has provided Council with:

·      a review of the submission received during the exhibition period of this PP; and

·      a final version of the PP and associated map, with a recommendation to progress the ‘making’ of the amendment in accordance with the delegation of plan making powers under section 23 of the EP&A Act 1979.

The final PP will result in an amendment to Schedule 1 (Additional Permitted Uses) of Coffs Harbour LEP 2013 by way of an additional “use of certain land” for the purpose of a caravan park, utilising an associated 5 year sunset clause.  The PP also includes an amended Additional Permitted Uses Map.

 


Ordinary Council Meeting Agenda                                                    24 November 2016


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting Agenda                                                                            24 November 2016


Ordinary Council Meeting Agenda                                                    24 November 2016


 


 


 


 


 


Ordinary Council Meeting Agenda                                                    24 November 2016


Ordinary Council Meeting Agenda                                                  24 November 2016

SC16/61       Local Growth Management Strategy Review - Coffs Harbour Rural Lands Strategy Phase 1 Outcomes - Next Steps for Phase 2

Author:                        Senior Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

Coffs Harbour 2030:   LP4 We are recognised as a model of sustainable living

Attachments:              ATT1  SC16/61   Coffs Harbour Rural Lands Strategy Phase 1 Findings - Summary of Submissions

ATT2  SC16/61   CONFIDENTIAL          Submissions 

Confidential in accordance with Section 10A(2)(a) of the Local Government Act as it contains personnel matters concerning particular individuals (other than Councillors).

ATT3  SC16/61   Project Scope for Preparation of Phase 2 - Draft Coffs Harbour Rural Lands Strategy 

ATT4  SC16/61   Terms of Reference: S355 Agricultural Advisory Committee  

 

Executive Summary

Council engaged consultants Edge Land Planning to prepare the Coffs Harbour Rural Lands Strategy Phase 1 – Draft Issues and Options Discussion Paper, Background Report and Community Workshop Outcomes, as part of its Local Growth Management Strategy Review. Phase 1 has involved engagement with the wider community and key stakeholders to better understand the relevant issues for each group and to ensure all matters of interest have been captured.

This report provides details in relation to the thirty one (31) submissions which were received to the draft documents when they were exhibited from 20 July to 19 August 2016 and proposes that Council note the findings of the public exhibition.

This report seeks endorsement from Council to commence Phase 2 of the project, being the preparation of the draft Coffs Harbour Rural Lands Strategy in accordance with the Project Scope endorsed by Council at its Ordinary Meeting of 28 May 2015. This work is proposed to be undertaken by consultants engaged through a procurement process.

This report also recommends the formation of a Section 355 Agricultural Advisory Committee of Council to oversee the development of the draft Coffs Harbour Rural Lands Strategy and to provide an ongoing strategic forum for agricultural and rural landuse issues relevant to the Local Government Area (LGA).

 

Recommendation:

That Council:

1.   Note the findings of the public exhibition of the Coffs Harbour Rural Lands Strategy Phase 1 Draft Issues and Options Paper, Background Report and Community Workshop Outcomes (Attachment 1).

2.   Undertake a procurement process to select appropriately qualified consultants to prepare Phase 2 – Draft Coffs Harbour Rural Lands Strategy in accordance with the Project Scope (Attachment 3).

3.   Establish a Section 355 Agricultural Advisory Committee in accordance with the attached Terms of Reference (Attachment 4).

 

Report

Description of Item:

Council at its Ordinary Meeting of 28 May 2015, resolved as follows with respect to reviewing and updating its Local Growth Management Strategy (LGMS):

1.   That Council endorse the Stage 2 Local Growth Management Strategy Review - Coffs Harbour Residential Strategy 2015 Project Plan (Attachment 1) and endorse the Consultant Brief Request for Quotation for the Coffs Harbour Residential Strategy 2015 Phase 1 – Issues and Options Paper (Attachment 2).

2.   That Council endorse the Stage 3 Local Growth Management Strategy Review - Coffs Harbour Rural Lands Strategy 2015 Project Plan (Attachment 3) and endorse the Consultant Brief Request for Quotations for the Coffs Harbour Rural Lands Strategy 2015 Phase 1 – Issues and Options Paper (Attachment 4).

3.   That Council engage appropriately qualified consultants to prepare both the draft Coffs Harbour Rural Lands Strategy 2015 Phase 1 – Issues and Options Paper and the draft Coffs Harbour Residential Lands Strategy 2015 Phase 1 – Issues and Options Paper.

4.   That a further report be presented to Council prior to exhibition of the draft Issues and Options Papers for both the Residential Strategy 2015 and the Rural Lands Strategy 2015.

Further, Council at its Ordinary Meeting of 14 July 2016, resolved as follows:

1.   Endorse the attached Coffs Harbour Rural Lands Strategy Phase 1 – Draft Issues and Options Discussion Paper, Background Report and Community Workshop Outcomes and place on public exhibition for a period of 28 days.

2.   Receive a report back on the Coffs Harbour Rural Lands Strategy Phase 1 – Draft Issues and Options Discussion Paper, following the exhibition period.

This report provides feedback in relation to the community engagement associated with the Phase 1 draft Issues and Options Paper in response to resolution number two. Submissions are summarised in Attachment 1 and are provided in full as Attachment 2 (confidential). This report also seeks Council endorsement to proceed with the preparation of the Draft Coffs Harbour Rural Lands Strategy (CHRLS) – Phase 2 and provides a project scope for that work (Attachment 3).

Additionally, Council at its Ordinary Meeting of 27 October 2016, considered a Notice of Motion, that Council investigate the formation of an Agricultural Advisory Committee, at which time it was resolved:

1.   That this matter be deferred to coincide with the next reported phase of the Rural Lands Strategy.

This report recommends that an Agricultural Advisory Committee be formed to oversee the preparation of Phase 2 of the draft CHRLS, and to provide an ongoing strategic forum for agricultural and rural landuse issues relevant to the LGA. Terms of Reference for this committee is provided as Attachment 4 to this report.

Issues:

The Stage 1 LGMS Review undertaken in 2014 identified certain issues which needed resolution during the preparation of the CHRLS for the Local Government Area (LGA). Four key issues were identified as being significant and therefore need to be addressed in the preparation of the Draft CHRLS, being:

1.       Facilitating a productive and economically sustainable long-term future for rural lands.  There appears to be a shift in the local economy’s reliance on tourism to newer emerging industries such as blueberries. This could include mechanisms for planning controls and economic development strategies, to address:

•      identification and conservation of the productive potential of agricultural land;

•      food security and support for local food production;

•      potential for supporting agricultural/horticultural uses, particularly innovative and diverse farming enterprises;

•      encouragement for rural-based tourism as a value-adding opportunity for primary producers;

•      challenges and opportunities for diversifying the rural economy whilst retaining scenic landscapes; and

•      employment issues and opportunities.

2.       Addressing the changing face of the community and character of our rural lands in terms of social and cultural considerations.  Council needs to ensure our planning provisions can provide for our ageing rural population and pressure for land use changes. The Strategy will need to address options and possible mechanisms for:

•      providing for a range of rural lifestyle opportunities;

•      protecting and conserving cultural landscape values;

•      changing demographic profile in rural areas; and

•      pressure for land use change (i.e. subdivision and development).

3.       Recognising and managing the opportunities and challenges presented by the environmental values of the area.  It is important to undertake a broad-scale strategic analysis of whether the existing planning controls for rural lands are achieving their original intended purpose and whether updates are necessary, including mechanisms for:

•      protection and conservation of areas of environmental significance;

•      provision for climate change considerations;

•      consideration of ecosystem services i.e. clean water, fresh air;

•      protection and conservation of natural resources and promotion of sustainable resource use;

•      consideration of any impacts in relation to biodiversity reforms;

•      protection of scenic landscapes; and

•      resolution of land use conflicts (e.g. chemical use, water storage, water quality, riparian zones, waterways and wetlands).

4.       Assisting rural production by ensuring outcomes are overseen by good governance.  Council needs to ensure our planning policies and provisions are legible and transparent to minimise bureaucratic processes in relation to:

•      development and implementation of policies and strategies;

•      a robust and easily understood regulatory framework; and

•      community engagement.

Phase 1 (ie the draft Issues and Options Paper) of the Draft CHRLS has involved a critical analysis of the four key issues outlined above to ascertain the level of significance of each issue and the key challenges that need to be resolved during the second phase of the project, being the comprehensive strategy itself.

A key component of the first phase of this project has been to understand the primary rural lands related issues from the perspective of the community, landowners and stakeholders through the facilitation of a comprehensive engagement framework.

The ‘Consultation Section’ of this report provides a summary of the community engagement framework and some key findings of this important process. Further interrogation of the key findings with the community, landowners and targeted stakeholders will form the basis of Phase 2 of the draft CHRLS.

Phase 2 of this project involves preparation of the draft CHRLS. A Project Plan (PP) for this phase was endorsed by Council on 28 May 2015. Attachment 3 outlines the project scope to be undertaken in Phase 2.

Options:

Council has several options to progress this matter.  Option 1 is recommended:

1.   Adopt the recommendation that seeks Council’s endorsement of the key findings and community engagement outcomes of Coffs Harbour Rural Lands Strategy Phase 1 - draft Issues and Options Paper to commence Phase 2 of this project.

2.   Adopt part of the recommendation by endorsing the key findings and community engagement outcomes of Coffs Harbour Rural Lands Strategy Phase 1 – draft Issues and Options Paper but not proceed with Phase 2 of this project.

3.   Reject the recommendation and not endorse Phase 1 of the Coffs Harbour Rural Lands Strategy or proceed with Phase 2.

Sustainability Assessment:

•     Environment

Development of the draft CHRLS will address environmental issues currently being experienced within rural areas of the LGA.  This reflects Council’s long term strategic vision for the City as endorsed in the Our Living City (OLC) Settlement Strategy and Coffs Harbour 2030 Plan.

•     Social

The community engagement framework for Phase 1 of the CHRLS has re-iterated the social impacts associated with living in rural communities.  This is also reflected in Council’s long term strategic vision for the City as endorsed in the OLC Settlement Strategy and Coffs Harbour 2030 Plan.

•     Civic Leadership

Over the course of the project, Council and its consultants have worked closely with the community, stakeholders, government authorities, landowners and the development industry to better understand the issues relating to rural land uses. This has been achieved through a comprehensive community engagement framework and will continue into Phase 2 of this project.

•     Economic – Broader Economic Implications

The CHRLS seeks to develop a holistic framework for balanced planning and management of rural land. It aims to provide flexibility but also certainty about how future development of rural land will impact on the amenity and character of rural lands throughout the LGA. Further, it will endeavor to facilitate a productive and economically sustainable long-term future for rural lands within the LGA. 

•     Delivery Program/Operational Plan Implications

A total of $50,000 in funds was allocated and expended in the 2015/2016 Operational Plan to prepare Phase 1 of the CHRLS. Council’s current 2016/17 Operational Plan contains additional funds to complete this project (Phase 2). It is proposed that the work will be undertaken by consultants engaged through a procurement process.

Risk Analysis:

Council does not have a current Rural Lands Strategy in place.  Without this Strategy, it is difficult to deliver an integrated strategic policy for rural lands development throughout the LGA.  Council has previously been subjected to court action associated with its planning controls in rural areas.  The completion of the CHRLS will form part of the LGMS Review, which may provide recommendations for amendments to planning controls to ensure greater certainty to the rural sector and the community alike.  This is considered an important component of Coffs Harbour’s growth, employment and income generation. 

The management of this project via a phased step process is being used as a means to minimise risk to Council.

Consultation:

Phase 1

A comprehensive community engagement framework has formed an important component of Phase 1 of the CHRLS and has been used as a key tool to better understand rural land use related issues from the perspective of the community, landowners and key stakeholders.

The community engagement process commenced with six workshops being held in three locations (Coramba, Woolgoolga and Bonville) in the Coffs Harbour LGA. The workshops were facilitated by Edge Land Planning. The first workshop (held from 1-3 March 2016) identified key issues relevant to the particular rural area whereas the second workshop (held in the same locations from 15-17 March 2016) identified possible options to these key issues.

The second round of workshops involved the refining of the issues raised from workshop one into a number of actions for the future by first identifying the constraints to resolving the issue and then working out the action needed.

The outcome of the community workshops formed the basis of the draft Issues and Options Paper.  To gauge wider community perspective on rural land issues and options, the draft Issues and Options Paper along with the draft Background Report and Community Workshop Outcomes were placed on public exhibition from Wednesday, 20 July, 2016 until Friday, 19 August, 2016. Following the exhibition period, thirty one (31) written submissions were received. Nine (9) were from government agencies/authorities while twenty two (22) were received from landowners/residents. A comprehensive Summary of Submissions is provided as Attachment 1 to this report. The key issues raised during the public exhibition period are as follows:

-      adverse impacts on waterways;

-      illegal water usage/dam construction;

-      the need for a development application and/or regulations for horticultural activities;

-      the need for buffers to resolve land use conflicts;

-      adverse visual impacts of netting;

-      illegal clearing;

-      general degradation of rural areas;

-      right to subdivide/reduction in minimum lot size;

-      need for better weed control/management;

-      depreciation in land values;

-      permissibility of secondary dwellings;

-      more areas zoned for large lot residential;

-      tax and rates incentives;

-      the abolition of the need for dual consents for vegetation removal; and

-      health impacts of chemical usage.

Submissions have been summarised for review in Attachment 1. A full copy of all submissions are contained within a confidential attachment to this report (Attachment 2) as they contain personal and private information that is not appropriate to be fully disclosed under the Privacy and Personal Information Protection Act.

Phase 2

Council is currently facilitating the MyCoffs project which is the initial stage of building Council’s Community Strategic Plan (CSP). It is a facilitated discussion with the community about what’s important to those who reside in the Coffs Harbour LGA and what the residents want the area to look like in the future. Stage 1 of the MyCoffs project (ie community consultation) has just been completed with two more stages to be undertaken in forthcoming months. The expected timeframe for completion of the MyCoffs project is the end of June 2017.

Any feedback received as part of the MyCoffs project relevant to rural lands will be incorporated into Phase 2 of draft CHRLS.

It is also recommended that an Agricultural Advisory Committee be formed to oversee the preparation of Phase 2 of the draft CHRLS. The Terms of Reference for this committee are provided as Attachment 4 to this report. This Committee will provide a forum for the discussion of technical, social, economic, environmental and cultural issues and is proposed to include a number of stakeholders with possibly differing viewpoints on rural land use related topics. This Committee will form a key consultation process of Phase 2.

Related Policy, Precedents and / or Statutory Requirements:

The objectives and desired outcomes of the Rural Lands Strategy will be to ensure compliance and consistency with the Mid North Coast Regional Strategy 2009 and Council’s CSP.

Implementation Date / Priority:

Phase 1 of the CHRLS commenced in September 2015 and is now complete.  Phase 2 will commence in 2017 and it is anticipated that it will take twelve (12) months to complete.

Conclusion:

This report has provided Council with a project update on Phase 1 of the Coffs Harbour Rural Lands Strategy and the outcomes of the public exhibition of draft Issues and Options Paper, Background Report and Community Workshop Outcomes. Further, it seeks Council’s endorsement to proceed to Phase 2 of the CHRLS and to form an Agricultural Advisory Committee to provide strategic advice in relation to preparation of Phase 2 of the draft CHRLS, and as an ongoing strategic forum for agricultural and rural landuse issues relevant to the LGA.

 


Ordinary Council Meeting Agenda                                                                            24 November 2016


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting Agenda                                                    24 November 2016


Ordinary Council Meeting Agenda                                                    24 November 2016


 

 


Ordinary Council Meeting Agenda                                                  24 November 2016

SI16/42         Traffic Committee Meeting No. 6/2016

Author:                        Team Leader Strategic Asset Management

Authoriser:                  Team Leader Strategic Asset Management

Coffs Harbour 2030:   MA2 We have a system of well-maintained and safe roads for all users

Attachments:              ATT1  SI16/42     Minutes - Traffic Committee Meeting 6/2016

ATT2  SI16/42     Traffic Instruments - Traffic Committee Meeting 6/2016  

 

EXECUTIVE SUMMARY

The Local Traffic Committee (LTC) Meeting minutes are presented to Council for approval comprising nine regulatory traffic facilities plans and two road closures for events.

 

 

Recommendation:

T.69 - Opal Nursing Home – Lakes Drive North Boambee Valley Parking Restrictions 5373692

 

That approval be given to install No Stopping on both sides of Lakes Drive, North Boambee Valley 90m north of Torrens Way both sides of the pedestrian access ramps as per plan T.69 – 2016.

 

T.70 - Isles Drive and Collison Place, North Boambee Valley, No Stopping Zone

 

That the existing No Stopping zone on the southern side of Isles Drive west of Pacific Highway not be extended.

 

T.71- Coff Street Coffs Harbour – Signage & Line Marking

 

That in Coff Street Coffs Harbour:

·        LEFT ONLY sign be installed on the eastern end of the central parking median together with a left only arrow pavement symbol for north bound traffic from Duke Street .

·        KEEP LEFT signage be installed on the western central parking median in for east bound traffic in Coff Street.

·        Traffic management markings be installed to guide eastbound traffic, to permit right turn exit from the swimming pool parking area and U-turns be permitted.

 

Signs to be installed as per plan T.71 -2016

 

T.72- Cockbain/Hillery Lane, Sawtell – Traffic/Parking Issues 5421721

 

That approval be given to install No Stopping zone on the southern side of Cockbain Lane between First Ave and Hillary Lane in Sawtell as per plan T.72 – 2016.

 

T.73 – West High Street/Lyster Street Coffs Harbour Pedestrian Safety 

 

Deferred until further design investigation be carried out and reassessed by Traffic Committee.

 

 

 

T.74 – Orlando Street Coffs Harbour Pedestrian Safety

 

That approval be given for No Parking zones to be installed 10m north and 5m south of the driveway to No. 22 Orlando Street, opposite Orlando Lane Coffs Harbour as per plan T.74 – 2016.

 

T.75 - Taxi Zone/No Parking, Harbour Drive Coffs Harbour

 

That approval be given for the combined Bus Zone and Taxi Zone on the southern side of the Jetty Restaurant strip in front of 396 Harbour Drive, Coffs Harbour be changed to No Parking Zone from 8.30pm - 6.00am and Bus Zone 6.00am – 8.30pm as per plan T.75 – 2016.

 

T.76 - Grafton Street  north of Valley Street Coffs Harbour  (outside No 9) No entry sign for North bound traffic

 

That approval be given for the No Entry and Wrong Way signs be installed at the northern end of Grafton Street Coffs Harbour for north bound traffic opposite the boundary between No.7 & No.9 and install a No Through Road sign at the southern end of Grafton Street, as per plan T.76 – 2016.

 

T.77 - Vost Street Coffs Harbour - Double turn pavement arrows

 

That approval be given for double turn arrow to be painted on the east bound lane, and 10m of double white lines in Vost Street at the intersection with Orlando Street, Coffs Harbour as per plan T.77 - 2016.

 

T.78 - Orlando Street / Hogbin Drive roundabout Coffs Harbour linemarking

 

That approval be given to change traffic management in Orlando Street at the Hogbin Drive Coffs Harbour roundabout to;

·     The southbound approach in Orlando Street left lane, as left turn and straight through. Right lane to remain as right turn and straight through.

·     Southbound departure in Orlando Street install Left Lane Ends and Merge Right signage south of the roundabout. Install right lane change pavement arrows in the left lane south of the roundabout. 

 

Changes to be as per plan T.78 – 2016.

 

T.79 – Camperdown Street/Harbour Drive Coffs Harbour Jetty- Pram Ramps

 

That approval be given for

·        A timed Loading Zone from 5.00am to 5.00pm and Taxi Zone from 5.00pm to 5.00am be installed in Camperdown Street, Coffs Harbour south of the existing Taxi Zone adjacent to the Pier Hotel.

·        Change the existing 24 hour, ¼ hour parking in front of the Jetty Post Office on both Camperdown Street and Harbour Drive Coffs Harbour, to timed ¼ hour parking i.e. 8.30am – 6.00 pm Mon – Fri and 8.30am – 12.30pm Saturday.

·        Remove the No Right Turn 3.00pm - 4.00pm school days sign and Buses Excepted sign from Camperdown Street at the intersection with Harbour Drive Coffs Harbour

 

Signs to be installed as per plan T.79 – 2016.

 

 

 

T.80 - Sawtell Super Fun Day New Year’s Day 2017, 2018, 2019 – Temporary Road Closure First Ave Sawtell

 

The temporary road closure of First Avenue, Sawtell, between Boronia Street and Second Avenue from 7.30am  to 11.00am on New Year’s Day be approved for 2017, 2018 and 2019 for the purpose of conducting a street parade associated with the Sawtell Super Fun Day provided that all details of the traffic management plan remain the same each year.

 

The three year approval is subject to the following conditions:

a)      NSW Police approval is obtained in writing by 1 December each year

b)      The submission and approval of relevant council event applications and compliance with any conditions imposed therein

c)      The submission of a TMP by 1 December each year. The TMP should include a risk management plan and accredited traffic control plans  The following traffic control conditions shall also be observed;

i.     Traffic Control Plans to include a map indicating any alternative routes required for traffic detours. 

ii.    Traffic Control Plans to be drawn to scale and indicate the provision of passageways and clearances for pedestrian and emergency access.  Plans should be prepared in accordance with Roads & Maritime Services Guide to Traffic Control at Worksites

iii.   All signage erected for the event should not cause a hazard for motorists or pedestrians and be removed immediately following the completion of the event

iv.   Conformance with approved Traffic Management Plan and associated Traffic Control Plans which shall be implemented and controlled by Roads & Maritime Services accredited persons

 

Prior to each event for the three years:

d)      Consultation with emergency services (Fire & Ambulance) and any identified issues addressed in a timely manner

e)      Consultation with bus and taxi operators and arrangements made for provision of services during conduct of the event

f)       Community and affected business consultation including adequate response/action to any raised concerns

g)      Arrangements made for private property access and egress affected by the event

h)      The event organiser notifies local community of the impact of the event/s by advertising in the local paper/s a minimum of one week prior to the operational impacts taking effect. The advertising must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints (Council to receive a copy of the advert prior to the event).

 

T.81 - Rescheduling Carlton Mid 2016 Coffs Harbour Gold Cup Day – 9 December 2016  5373134

 

That approval be given for the temporary road closure of Howard Street, Coffs Harbour, on Friday, 9th December 2016, between 9.00am and 6.30pm for Coffs Harbour Gold Cup 2016 subject to the following conditions:

 

1.       NSW Police approval is obtained to be submitted by 1st December 2016

2.       The submission and approval of relevant council event application/s and compliance with any conditions imposed therein

3.       Traffic management plan to include a Risk Management Plan and Traffic Control Plan/s with map indicating any alternative routes required for traffic detours.  This includes the following conditions;

a.       Two Traffic Control Plans to be drawn to scale and indicate the provision of passageways and clearances for pedestrian and emergency access.  Plans should be prepared in accordance with Roads & Maritime Services Guide to Traffic Control at Worksites for the following options

i.     For up to 3000 attendance

ii.    For over 3000 attendance

b.      All signage erected for the event should not cause a hazard for motorists or pedestrians and be removed immediately following the completion of the event

c.       Temporary Speed Zone Authorisation is obtained from the Roads and Maritime Services for a 40 km/h speed limit southbound between Howard Street and 100m south of the temporary car park required as part of the traffic control for the event.  Where local council is the roads authority, notification of any reduced speed limit should be forwarded to Roads and Maritime Service and NSW Police be submitted by 25 November 2016.

d.      Conformance with approved Traffic Management Plan and associated Traffic Control Plans which shall be implemented and controlled by Roads & Maritime Services accredited persons

4.       Consultation with emergency services (Fire & Ambulance) and any identified issues addressed

5.       Consultation with taxi and bus operators and arrangements made for provision of services during conduct of the event

6.       Community and affected business consultation including adequate response/action to any raised concerns

7.       Arrangements to be made for Howard Street private property and business premises access and egress affected by the event.

 

 

Report

Description of Item:

The Local Traffic Committee (LTC) Meeting minutes are presented to Council for approval comprising nine regulatory traffic facilities plans and two road closures for events.

Please note that Traffic Committee is recommending a 3 year approval for annual, low risk, event traffic management plans if they remain the same each year and subject to conditions listed in the minutes. This is to reduce unnecessary red tape. Sawtell Super Fun Day is an example of this type of event, so a 3 year approval is recommended.

Issues:

Council should note carefully the recommendations of the LTC as they relate to the authorisation of traffic control facilities and prescribed traffic control devices with the aim to improve road safety and traffic management on local roads.

Options:

Council’s delegation under the Roads Act 1993 requires Council to seek the advice of the NSW Police and the Roads and Maritime Services (RMS) before exercising their delegated functions. This is done via the Local Traffic Committee.

 

In cases where the Local Traffic Committee advice is unanimous, and Council intends to follow that advice, Council may authorise the implementation of the facility or device without further notifying the RMS or the NSW Police.

 

If the Council wishes to act contrary to unanimous LTC advice, then Council must notify in writing, both the NSW Police and the RMS representatives on the LTC. Council must then refrain from taking any action for 14 days so that the NSW Police or the RMS is given an opportunity to appeal to the Chairperson, Regional Traffic Committee should they wish.

 

In the case of an appeal, the decision of the Chairperson, Regional Traffic Committee is binding and final for matters under the Road Transport (Safety and Traffic Management) Act 1999.

 

Council does not need to notify the NSW Police or the RMS if they decide not to proceed with any proposal for any reason.

Sustainability Assessment:

•     Environment

Not applicable.

•     Social

The recommendations in the report serve to improve road safety and traffic flow in the Local Government Area.

•     Civic Leadership

Objective - MA2 We have a system of well-maintained and safe roads for all users

MA 2.2 Facilitate safe traffic, bicycle and pedestrian movement - Provider.

•     Economic – Broader Economic Implications

Not applicable.

 

Delivery Program/Operational Plan Implications

 

Council has an existing budget for minor works associated with traffic improvements.

Risk Analysis:

The risk assessment has identified the following risks associated with the Local Traffic Committee recommendations:

·        That Council fulfill its delegations as a road manager

·        That Council fail to implement risk mitigation measures identified in the Local Traffic Committee meeting

 

To mitigate these risks it is recommended that Council:

·        Consider carefully the recommendations from the Local Traffic Committee following investigation and approval of the Roads and Maritime Services and the Police

·        That Council implement the recommendations to mitigate the road safety risks.

Consultation:

The Local Traffic Committee members’ attendance is listed on the minutes.  Most of the matters raised were requests from the community. Relevant stakeholders were consulted before the Local Traffic Committee meeting.

Related Policy, Precedents and / or Statutory Requirements:

·           Traffic control facilities and prescribed traffic control devices may be authorised for use on a road or road related area, whether a public road or on private land, only by the RMS or Council.

·           Traffic may be regulated for various purposes by means of notices or barriers erected by a road authority

·           Section 50 of the Transport Administration Act 1988 permits RMS to delegate its functions to other public agencies such as Councils.

·           Section 53A Part 6 permits RMS to give directions to Councils in relation to RMS functions.

·           The Road Transport (Safety and Traffic Management) Act 1999, incorporating the Road Rules 2008 provides for a system of traffic laws relating to all vehicles and pedestrians.

Implementation Date / Priority:

Road related modifications will be listed in the works program for installation within two months of the Council meeting.

Conclusion:

Council to confirm Minutes of the formal Traffic Committee Meeting 6/2016.

 


Ordinary Council Meeting Agenda                                                    24 November 2016


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting Agenda                                                    24 November 2016


 


 


 


 


 


 


Ordinary Council Meeting Agenda                                                                            24 November 2016


Ordinary Council Meeting Agenda                                                    24 November 2016


Ordinary Council Meeting Agenda                                                  24 November 2016

SI16/43         Financial Sustainability Special Rate Variation Budget Variation

Author:                        Section Leader Strategic Asset Management

Authoriser:                  Director Sustainable Infrastructure

Coffs Harbour 2030:   PL1 Our infrastructure and urban development is designed for sustainable living

Attachments:              Nil

 

 Executive Summary

Council’s current Operational Plan lists two (2) SRV-funded building projects to be undertaken at the North Coast Regional Botanical Garden (NCRBG) during the 2016/2017 financial year. These two projects were identified and budgeted for completion this financial year prior to Council issuing its most recent resolutions regarding the NCRBG at its Ordinary Meeting of 28 July 2016.

 

At that meeting Council in its capacity as Trust Manager resolved, inter alia, to recruit and appoint an NCRBG Advisory Committee to develop a list of Strategic Priorities for action at the NCRBG. This body of work is not yet complete.

 

During the first quarter of 2017 the yet to be appointed Advisory Committee will explore the Draft NCRBG Strategic Plan and recommend to Council “a list of strategic priorities for action” which will include recommendations regarding various NCRBG infrastructure requirements and their priorities. This future body of work may recommend changes to the scope and goals of the two current NCRBG building projects.

 

Given those circumstances it is recommended that the two NCRBG building projects be deferred until they are properly considered by the future Advisory Committee in the full context of the Draft NCRBG Strategic Plan. This Report further recommends that if the NCBRG projects are deferred, Council should consider redistributing the funds budgeted for this work to three other non-NCRBG projects from the 2017/18 program and bring them into this current financial year’s program.

 

 

Recommendation:

That Council

1.       Approve the deferral of the upgrade of the North Coast Botanical Gardens Glass Houses and Entrance until the North Coast Regional Botanical Gardens Strategy and Priorities List is finalised.

2.       Approve a Budget variation to reallocate the Financial Sustainability Special Rate Variation Budget for these projects to:

2.1.    Rigby House Lift Upgrade

2.2.    Coramba Hall Upgrade

2.3.    Maclean Street Amenities Upgrade

 

 

Report

Description of Item:

The 2016/17 Operational Plan provides, through the Financial Sustainability Special Rate Variation, budgets for several Building Upgrades. Two of those upgrades are the North Coast Regional Botanical Gardens (NCRBG) Glass Houses ($300,000) and Entrance ($400,000), valued at $700,000 in total.

 

At the meeting of 25 February 2016, Council resolved to exhibit the NCRBG Strategic Plan and receive a further report on the Strategy following the exhibition period and a workshop. The Strategy is not yet finalised. A later series of five resolutions by Council, in its capacity as Trust Manager, is currently being executed but will not be complete until the second quarter of 2017.

 

The Draft Strategy, amongst other things, deals with capital improvements to infrastructure. It would potentially be presumptuous to expend $700,000 on the Garden’s infrastructure, when the yet to be appointed Advisory Committee may alter the priority, or need for the projects. It is therefore proposed to defer these projects until the Draft NCRBG Strategic Plan is finalised, and to reallocate the available budget to other Building upgrade projects that were planned for the 2017/18 financial year.

 

Once the NCRBG Strategy is adopted by Council, the operational budgets for future years will incorporate the approved NCRBG projects.

 

It is proposed to use the NCRBG projects budget allocation ($700,000) to bring forward the following projects that were planned for the 2017/18 Financial Year.

1.       Refurbishment of the Rigby House Lift                                 $280,000

2.       Coramba Hall Upgrade                                                          $140,000

3.       Maclean Street Amenities Upgrade                                      $260,000

 

It is proposed that the remaining budget allocation of $20,000 be used for other minor building upgrades that are in the process of being determined.

 

Issues:

No major issues are envisaged under the recommended Resolution. Deferral of the original projects will not impede the operations of the NCRBG for the remainder of this financial year, as the buildings themselves remain serviceable.

 

As a matter of course future Operation Plans will incorporate all adopted outcomes of the NCRBG Strategic Plan, including any directions which may relate to the two dewferred NCRBG building projects.

 

Options:

1.       Adopt the recommendation and allow the two NCRBG projects to be deferred pending the adoption of the NCRBG Strategic Plan, and redistribute their funding to allow the three replacement projects to be brought forward into this current financial year.

2.       Reject the recommendation and resolve to continue with the original projects. This option would present some risk as the two current NCRBG projects may ultimately be in contradiction with the recommendations which ultimately flow from the yet to be adopted NCRBG Strategy.

3.       Amend the recommendation and resolve to undertake one of the original projects and bring forward one proposed project. This option will mitigate some, but not all, of the risk identified in Option 2 above.

Sustainability Assessment:

•     Environment

There are no environmental issues with the project deferral or Budget variation. 

•     Social

The deferral of the NCRBG projects will have no social impacts, and the bringing forward of the 2017/18 projects will allow the social amenities that those projects will afford, to be provided earlier.

•     Civic Leadership

Council is responsible to operate, maintain, upgrade and replace public buildings within its ownership. The budget variation is seen as responsible asset management.

•     Economic – Broader Economic Implications

The budget variation has no effect on the operational plan expenditure; it merely amends the timeframes of individual projects.

Risk Analysis:

The major risk is that if the original NCRBG projects were completed prior to the adoption of the NCRBG Strategic Plan, it is possible that the projects would not be consistant with that plan.

 

Normal risk management practices will be put in place for the construction of the proposed projects to be brought forward.

Consultation:

All appropriate internal consultation has been undertaken.

Related Policy, Precedents and / or Statutory Requirements:

Council has previously resolved to approve budget variations where appropriate.

Implementation Date / Priority:

The budget variation will occur immediately after Council resolves to approve it, and work on planning the alternate projects will commence soon after so as to allow for delivery of the three re[placement projects within the 2016/17 Financial Year

Conclusion:

It is recommended that Council endorse the budget allocation that will defer the NCRBG projects until the NCRBG Strategic Plan is considered by the Advisory Committee and its recommendations are considered by Council, and to bring forward three 2017/18 projects into this Financial Year’s program for completion.